25 meilleures offres (program assistant, halifax, ns) (à pourvoir)

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- De 65 000 $ à 80 000 $ par an
- Temps plein
- Google Suite
- Microsoft Office
- Expérience administrative
- Régimes de participation aux bénéfices
- Assurance Dentaire
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Manufacturing Assistant (General Labourer)
Farnell Packaging Limited —Dartmouth, NS
- De 19,53 $ à 20,93 $ de l’heure
- 12 Heures
- Anglais
- Mathématiques
- Contrôle de la qualité
- Programmes de Bien-être
- Assurance Dentaire
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Admission and Program Assistant
Dalhousie University —Halifax, NS
- De 27,60 $ à 34,94 $ de l’heure
- Temps plein
- Travail hybride
- Microsoft Powerpoint
- Microsoft Word
- Baccalauréat
- Assurance Dentaire
- Bourses d'Études
il y a 3 jours
Library Services Assistant
Dalhousie University —Halifax, NS
- De 27,60 $ à 34,94 $ de l’heure
- Temps plein
- Microsoft Office
- Bases de données
- En présentiel
- Assurance Dentaire
- Bourses d'Études
13 h
School Based Administrative Assistant
Halifax Regional Centre for Education —Halifax, NS
- De 27,15 $ à 30,22 $ de l’heure
- Du Lundi au Vendredi
- Traitement de texte
- Bases de données
- Travail de bureau
- Assurance Dentaire
- Programme d'Aide aux Employés
il y a 5 jours
Administrative Assistant
Nova Scotia Health Authority (NSHA) —Halifax, NS
- De 28,46 $ à 34,86 $ de l’heure
- Temps plein
- Microsoft Office
- Expérience administrative
- Baccalauréat
- Assurance Invalidité
- Assurance Dentaire
il y a 6 jours
Program Assistant, Interpretation Services
ISANS —Halifax, NS
- De 40 000 $ à 42 000 $ par an
- Temps plein
- Travail hybride
- Compétences rédactionnelles
- Anglais
- Microsoft Office
- Assurance Dentaire
- Congés payés
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Client Care Representative
Coastal Care Veterinary Emergency & Referral Hospital —Halifax, NS
- De 19 $ à 25 $ de l’heure
- Fins de semaine au besoin
- Sens de l'organisation
- Réception
- Nettoyage
- Programmes de Bien-être
- Assurance Dentaire
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il y a 12 jours
Human Resources Administrator
Canadian Armed Forces —Shearwater, NS
- De 4 337 $ à 6 413 $ par mois
- Temps partiel
- Pas d'expérience requise
- Baccalauréat
- Ressources humaines
- Assurance Dentaire
- Congés payés
Reception/Administrative Assistant
Safety First Contracting Limited —Dartmouth, NS
- De 17,50 $ à 19,00 $ de l’heure
- Temps plein
- Traitement de texte
- Expérience administrative
- Saisie de données
- Assurance Dentaire
- Congés payés
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15 h
Educational Program Assistant Substitute
Halifax Regional Centre for Education —Halifax, NS
- 26,22 $ de l’heure
- Certification RCR
- Port de charges lourdes
- Diplôme d'études secondaires
il y a 10 jours
Client Service Associate (CSA) - Planning & Scheduling - Temporary, Full-time
VON Canada (Nova Scotia) —Halifax, NS
- Temporaire
- Microsoft Outlook
- Diplôme d'études secondaires
- Diplôme universitaire non requis
- Jours fériés payés
- Assurance Dentaire
il y a 6 jours
Client Services Assistant
Shannex —Halifax, NS
- De 18,72 $ à 20,58 $ de l’heure
- Temps partiel
- Certification RCR
- Diplôme d'études secondaires
- Certificat de premiers soins de base
- Assurance Dentaire
- Programme d'Aide aux Employés
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School Based Administrative Assistant Substitute
Halifax Regional Centre for Education —Halifax, NS
- 24,55 $ de l’heure
- Traitement de texte
- Bases de données
- Travail de bureau
il y a 10 jours
Administrative Assistant
Cole Harbour Physiotherapy & Rehabilitation Inc —Dartmouth, NS
- De 17,45 $ à 28,35 $ de l’heure
- Temps plein
- Cabinet médical
- Expérience administrative
- QuickBooks
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
Product Guide - Seasonal
Arc'teryx —Halifax, NS
- De 19,70 $ à 21,90 $ de l’heure
- Temps partiel
- Service à la clientèle
- Marchandisage
- Service aux visiteurs
- Plan d'actionnariat des employés
- Assurance Dentaire
il y a 5 jours
Administrative Assistant
Royal Bank of Canada —Halifax, NS
- Temps plein
- Traitement de texte
- Saisie de données
- Compétences en communication
il y a 3 jours
Administrative Assistant
Nova Scotia Power —Halifax, NS
- Temps plein
- Travail hybride
- Oracle
- Microsoft Outlook
- SharePoint
- Programme d'Aide aux Employés
il y a 5 jours
Administrative Assistant
Doane Grant Thornton —Halifax, NS
- Heures supplémentaires
- Microsoft Powerpoint
- Microsoft Word
- Logiciels de GRC/CRM
- Régimes de participation aux bénéfices
il y a 3 jours
Project Assistant
Pinchin Ltd —Dartmouth, NS
- Microsoft Outlook
- Expérience administrative
- Contrôle de la qualité
Postuler rapidement
il y a 10 jours
Executive Assistant
National Bank of Canada —Halifax, NS
- Temps plein
- Microsoft Powerpoint
- Microsoft Outlook
- Anglais
- Programmes de Bien-être
- Programme d'Aide aux Employés
il y a 5 jours
Job Search Assistant (Summer Positions)
YMCA of Greater Halifax/Dartmouth —Dartmouth, NS
- 18 $ de l’heure
- Temps plein
- Certification RCR
- Certificat de premiers soins de base
- Compétences en informatique
Youth Outreach Program Assistant
YMCA of Greater Halifax/Dartmouth —Halifax, NS
- 17 $ de l’heure
- Fins de semaine au besoin
- Microsoft Outlook
- Saisie de données
- Sens de l'organisation
Supervisor
Nova Scotia Health Authority (NSHA) —Dartmouth, NS
- De 39,05 $ à 47,84 $ de l’heure
- Temps plein
- Expérience en supervision
- Gestion d'équipe
- Déplacements à prévoir
- Assurance Invalidité
- Assurance Dentaire
il y a 4 jours
Volunteer Child & Youth Program Assistant
YMCA of Greater Halifax/Dartmouth —Halifax, NS
- Temps partiel
- Expérience auprès des enfants
- Nettoyage
- Compétences en communication

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : program assistant (halifax, ns)

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

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Détails du poste

Permanent | Temps plein

Avantages

Régimes de participation aux bénéfices
Assurance Maladie Complémentaire
Assurance Dentaire
Congés payés

Compétences

Français
Tenue de dossiers
Google Suite
Gestion des opérations
Tenue des dossiers
Expérience en soutien administratif
Expérience en opérations administratives et commerciales
Microsoft Office
Expérience administrative
Gestion des horaires
Gestion de projet
Gestion des données
Amélioration continue
Sens de l'organisation
Archivage de documents
Expérience en soutien exécutif
Gestion de bureau
Gestion des documents
Calendrier Microsoft Outlook
Loi sur la protection des renseignements personnels et les documents électroniques (LPRPDE)
Compétences en communication
Coordination d'équipe
Suivi de l'avancement des projets
Amélioration des processus opérationnels

Description complète du poste

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

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Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Language:

French (required)

Work Location: In person

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program assistant emplois - halifax, ns

Office Manager

Manufacturing Assistant (General Labourer)

Admission and Program Assistant

Library Services Assistant

School Based Administrative Assistant

Administrative Assistant

Program Assistant, Interpretation Services

Client Care Representative

Human Resources Administrator

Reception/Administrative Assistant

Educational Program Assistant Substitute

Client Service Associate (CSA) - Planning & Scheduling - Temporary, Full-time

Client Services Assistant

School Based Administrative Assistant Substitute

Administrative Assistant

Product Guide - Seasonal

Administrative Assistant

Administrative Assistant

Administrative Assistant

Project Assistant

Executive Assistant

Job Search Assistant (Summer Positions)

Youth Outreach Program Assistant

Supervisor

Volunteer Child & Youth Program Assistant

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : program assistant (halifax, ns)

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