25 meilleures offres (operations & plan, halifax, ns) (à pourvoir)

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- De 65 000 $ à 80 000 $ par an
- Temps plein
- Microsoft Office
- Expérience administrative
- Gestion de projet
- Régimes de participation aux bénéfices
- Assurance Dentaire
Postuler rapidement
il y a 7 jours
Manager, Information Technology
Nova Scotia Pension Services Corporation —Halifax, NS
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Informatique
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
il y a 7 jours
Correctional Officer (Relief)
Province of Nova Scotia —Halifax, NS
- De 30,76 $ à 39,22 $ de l’heure
- Temps plein
- Certification RCR
- Diplôme d'études secondaires
- Baccalauréat
il y a 4 jours
Project Manager, Energy & Carbon Reduction Initiatives
Sobeys —Dartmouth, NS
- De 93 000 $ à 127 000 $ par an
- Temps plein
- Travail hybride
- Microsoft Powerpoint
- Bilingue
- Microsoft Word
- Réductions Tarifaires
- Assurance Dentaire
Postuler rapidement
il y a 14 jours
Operations Manager, AMZL
Amazon Canada Fulfillment Services, ULC —Dartmouth, NS
- De 98 900 $ à 165 200 $ par an
- Fins de semaine au besoin
- Expérience en gestion
- Baccalauréat
- Régimes de participation aux bénéfices
- Assurance Dentaire
Program Manager, Housing Services (Central Region)
Province of Nova Scotia —Halifax, NS
- De 7 858,44 $ à 9 823,04 $ par mois
- Heures supplémentaires
- Esprit d'analyse
- Baccalauréat
- Déplacements à prévoir
- Assurance Invalidité
- Assurance Dentaire
il y a 13 jours
Entry Level Property Assessor (Remote First, within Nova Scotia)
Property Valuation Services Corporation —Dartmouth, NS
- De 57 275,02 $ à 70 223,36 $ par an
- Temps plein
- Travail hybride
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Programmes de Bien-être
- Assurance Invalidité
Postuler rapidement
il y a 12 jours
Assistant Registrar, Records & Graduation
Dalhousie University —Halifax, NS
- De 63 337 $ à 84 730 $ par an
- Temps plein
- Travail hybride
- Microsoft Powerpoint
- Traitement de texte
- Bases de données
- Assurance Dentaire
- Bourses d'Études
il y a 4 jours
Operations Analyst
AXIS Insurance —Halifax, NS
- De 50 000 $ à 75 000 $ par an
- Temps plein
- Travail hybride
- Informatique
- Baccalauréat
- Intelligence artificielle
- Bourses d'Études
il y a 5 jours
Administrative Assistant to Director
Nova Scotia Health Authority (NSHA) —Halifax, NS
- De 28,46 $ à 34,86 $ de l’heure
- Temps plein
- Service à la clientèle
- Expérience administrative
- Baccalauréat
- Assurance Invalidité
- Assurance Dentaire
il y a 6 jours
Strategy & Operations Manager
Black & White Zebra —Halifax, NS
- De 120 000 $ à 160 000 $ par an
- Temps plein
- Télétravail
- Microsoft Excel
- Maîtrise
- SQL
Mechanical Supervisor
DF Barnes Fabrication —Dartmouth, NS
- Heures supplémentaires
- Microsoft Office
- Déplacements à prévoir
- Soudage
- Assurance Dentaire
- Assurance Vision
il y a 12 jours
Construction Safety Manager
Southwest Properties —Halifax, NS
- Fins de semaine au besoin
- Certification RCR
- Microsoft Office
- Certificat de premiers soins de base
- Programmes de Bien-être
- Assurance Dentaire
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Experienced Property Assessor (Remote First, within Nova Scotia)
Property Valuation Services Corporation —Dartmouth, NS
- De 67 430,26 $ à 92 315,09 $ par an
- Temps plein
- Travail hybride
- Salesforce
- Baccalauréat
- Déplacements à prévoir
- Programmes de Bien-être
- Assurance Invalidité
Postuler rapidement
il y a 12 jours
Chief Engineer
Qikiqtaaluk Fisheries Corporation —Nouvelle-Écosse
- Temps plein
- CAD
- Conception de systèmes
- Esprit d'analyse
- Assurance Dentaire
Postuler rapidement
Site Superintendent
RLS Contracting Limited —Halifax, NS
- À partir de 85 000 $ par an
- Temps plein
- Expérience en supervision
- Conduite de véhicule
- Construction et rénovation
- Assurance Dentaire
- Congés payés
Postuler rapidement
Sector Engagement Lead (Bilingual EN/FR)
ARAISA —Halifax, NS
- De 68 000 $ à 71 000 $ par an
- Travail hybride
- Bilingue
- Anglais
- Microsoft Office
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
il y a 11 jours
Manager, Technical Publications and Product Training
GeoSpectrum Technologies, Inc —Dartmouth, NS
- Temps plein
- Déplacements à prévoir
- Congés payés
Postuler rapidement
Manager, Quality & Risk - Facility Resource
GEM Health Care Group —Halifax, NS
- Temps plein
- Soins infirmiers
- Expérience en supervision
- Déplacements à prévoir
- Assurance Dentaire
- Programme d'Aide aux Employés
Postuler rapidement
Project Manager, Construction
Dora Construction Limited —Dartmouth, NS
- De 90 000 $ à 110 000 $ par an
- Temps plein
- Anglais
- Gestion de projet
- Déplacements à prévoir
- Programmes de Bien-être
- Assurance Dentaire
Postuler rapidement
Head Chef
Good Robot Brewing Company —Halifax, NS
- À partir de 55 000 $ par an
- Fins de semaine au besoin
- Expérience en gestion
- Préparation culinaires
- Gestion d'équipe
- Réductions Tarifaires
- Programmes de Bien-être
Postuler rapidement
Store Manager - Relocation to Northern Canada
The North West Company —Halifax, NS
- De 52 020 $ à 77 520 $ par an
- Temps plein
- Microsoft Excel
- Microsoft Outlook
- Service à la clientèle
- Indemnité de déménagement
- Programme d'Aide aux Employés
il y a 1 jour
Infection Prevention, Control and Clinical Resource Manager
GEM Health Care Group —Halifax, NS
- Temps plein
- Soins infirmiers
- Baccalauréat
- Déplacements à prévoir
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
Sales Manager
Confidential —Dartmouth, NS
- De 90 000 $ à 110 000 $ par an
- Temps plein
- Vente
- Affaires
- Leadership
Postuler rapidement
il y a 11 jours
Residential Maintenance Technician
Southwest Properties —Halifax, NS
- Temps plein
- Menuiserie
- Service à la clientèle
- Maintenance
- Programmes de Bien-être
- Assurance Dentaire
Postuler rapidement

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : operations & plan (halifax, ns)

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

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Détails du poste

Permanent | Temps plein
Il y a 7 jours

Avantages

Régimes de participation aux bénéfices
Assurance Maladie Complémentaire
Assurance Dentaire
Congés payés

Compétences

Microsoft Office
Expérience administrative
Gestion de projet
Sens de l'organisation
Gestion de bureau
Calendrier Microsoft Outlook
Compétences en communication

Description complète du poste

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

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Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

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operations & plan emplois - halifax, ns

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Site Superintendent

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Manager, Quality & Risk - Facility Resource

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : operations & plan (halifax, ns)

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