25 meilleures offres (office manager, halifax, ns) (à pourvoir)

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- De 65 000 $ à 80 000 $ par an
- Temps plein
- Google Suite
- Microsoft Office
- Expérience administrative
- Régimes de participation aux bénéfices
- Assurance Dentaire
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Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- De 45 000 $ à 65 000 $ par an
- Temps plein
- Expérience administrative
- Amélioration continue
- Sens de l'organisation
- Assurance Dentaire
- Congés payés
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Office Manager
Dependable Truck & Tank Ltd —Dartmouth, NS
- De 85 000 $ à 120 000 $ par an
- Heures supplémentaires
- Service à la clientèle
- Microsoft Office
- Expérience administrative
- Assurance Dentaire
- Assurance Vie
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Office Manager
Express Employment Professionals —Bayers Lake, NS
- 30 $ de l’heure
- Temps plein
- Microsoft Excel
- Service à la clientèle
- Systèmes PGI
- Assurance Dentaire
- Congés payés
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il y a 14 jours
Office Administrator
Dura Seal Atlantic —Halifax, NS
- De 40 000 $ à 65 000 $ par an
- Temps plein
- Microsoft Word
- Google Suite
- Baccalauréat
- Congés payés
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il y a 1 jour
Office & Project Coordinator
Root Developments —Halifax, NS
- De 24 $ à 28 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Outlook
- Service à la clientèle
- Assurance Dentaire
- Travail à domicile
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Office Manager
Industrial Commercial Supplies —Lower Sackville, NS
- Temps plein
- Contrôle de l'inventaire
- Microsoft Office
- Expérience en supervision
il y a 12 jours
Administrative Coordinator
Shannex —Halifax, NS
- Temps plein
- Contrôle de l'inventaire
- Traitement de texte
- Microsoft Office
- Assurance Dentaire
- Programme d'Aide aux Employés
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il y a 5 jours
Office Coordinator (Full-time)
Nova Scotia Construction Sector Council —Halifax, NS
- De 24 $ à 28 $ de l’heure
- Fins de semaine au besoin
- Microsoft Powerpoint
- Microsoft Word
- Recherche
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il y a 9 jours
Workplace Experience Coordinator
Paramount Management —Halifax, NS
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Office Administrator
Truly Nolen Pest Control and Skedaddle Humane Wildlife Control —Lower Sackville, NS
- 21 $ de l’heure
- Temps plein
- Service à la clientèle
- Expérience administrative
- Diplôme d'études secondaires
- Assurance Dentaire
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Branch Manager
Rexel Atlantic —Dartmouth, NS
- Temps plein
- Vente
- Gestion des stocks
- Service à la clientèle
- Réductions Tarifaires
- Assurance Dentaire
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Branch Manager (Halifax, NS)
Wolseley Canada Inc. —Halifax, NS
- De 70 000 $ à 75 000 $ par an
- Temps plein
- Service à la clientèle
- Anglais
- Microsoft Office
- Régimes de participation aux bénéfices
- Assurance Dentaire
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il y a 13 jours
Manager, Middle Office
Citco —Halifax, NS
- Heures supplémentaires
- Maîtrise
- Esprit d'analyse
- Baccalauréat
Branch Administration Lead
D&L Engineering Sales Limited —Halifax, NS
- Temps plein
- Gestion des stocks
- Service à la clientèle
- Microsoft Office
- Assurance Invalidité
- Assurance Dentaire
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Branch Manager
Rentokil Initial —Lower Sackville, NS
- De 85 000 $ à 95 000 $ par an
- Temps plein
- Google Suite
- Microsoft Outlook
- Gestion des stocks
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Front Office Manager CAN
Hampton Inn & Suites by Hilton —Dartmouth, NS
- Fins de semaine au besoin
- Anglais
- Hôtel
- Caisse
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Office & Accounting Administrator
Dillon Consulting Limited —Halifax, NS
- Temps plein
- Microsoft Word
- Comptabilité
- Réception
- Programme d'Aide aux Employés
- Heures d'arrivée et de départ flexibles
Branch Manager
QXO —Dartmouth, NS
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Vente
- Jours fériés payés
- Assurance Dentaire
Branch Administrator
Ainsworth Inc. —Halifax, NS
- Travail hybride
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Assurance Dentaire
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il y a 6 jours
Office and Vendor Payables Manager
Starfish Properties —Halifax, NS
- De 42 000 $ à 50 000 $ par an
- 8 Heures
- Microsoft Office
- Expérience administrative
- Saisie de données
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il y a 13 jours
Supervisor, Middle Office
Citco —Halifax, NS
- Temps plein
- Microsoft Excel
- Maîtrise
- Esprit d'analyse
Supervisor, Middle Office Solutions Treasury
Citco —Halifax, NS
- Temps plein
- Microsoft Outlook
- Anglais
- Mentorat
Branch Manager
Richardson Wealth Ltd —Halifax, NS
- Temps plein
- Expérience en gestion
- Microsoft Office
- Baccalauréat
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5a-Hal-Branch Manager/Inside sales representative
Everest Automation —Halifax, NS
- Temps plein
- Ingénierie
- Microsoft Office
- Amélioration continue
- Régimes de participation aux bénéfices
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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office manager (halifax, ns)

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

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Détails du poste

Permanent | Temps plein

Avantages

Régimes de participation aux bénéfices
Assurance Maladie Complémentaire
Assurance Dentaire
Congés payés

Compétences

Français
Tenue de dossiers
Google Suite
Gestion des opérations
Tenue des dossiers
Expérience en soutien administratif
Expérience en opérations administratives et commerciales
Microsoft Office
Expérience administrative
Gestion des horaires
Gestion de projet
Gestion des données
Amélioration continue
Sens de l'organisation
Archivage de documents
Expérience en soutien exécutif
Gestion de bureau
Gestion des documents
Calendrier Microsoft Outlook
Loi sur la protection des renseignements personnels et les documents électroniques (LPRPDE)
Compétences en communication
Coordination d'équipe
Suivi de l'avancement des projets
Amélioration des processus opérationnels

Description complète du poste

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

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Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Language:

French (required)

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office manager (halifax, ns)

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