9 meilleures offres (administrative officer, halifax, ns) (à pourvoir)

Executive Coordinator
The Housing Trust of Nova Scotia —Halifax, NS
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- Microsoft Powerpoint
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il y a 2 jours
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il y a 9 jours
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il y a 3 jours

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative officer (halifax, ns)

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Executive Coordinator

The Housing Trust of Nova Scotia
Halifax, NS

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Détails du poste

Permanent | Temps plein
Il y a 2 jours

Avantages

Tenue Décontractée
Cotisation égale au RÉER
Assurance Dentaire
Congés payés
Heures d'arrivée et de départ flexibles
Stationnement sur place

Compétences

Microsoft Powerpoint
Microsoft Word
Microsoft Outlook
Préparation de documents
Gestion des fournisseurs
Classement
Amélioration des processus
Révision de textes
Gestion des horaires
Préparation de rapports et de présentations
Rédaction de rapports
Gestion des relations avec les fournisseurs
Sens de l'organisation
Gestion des documents
Compétences en communication
Amélioration des processus opérationnels
Centre d'assistance

Description complète du poste

*This is a 32 hour per week role.

The Housing Trust of Nova Scotia (HTNS) is a growing nonprofit mission-driven organization, providing workforce housing across the province of Nova Scotia. Through acquisitions, renovations, energy retrofits, and new development, HTNS is building a growing portfolio of quality and sustainable housing.

Purpose

The Executive Coordinator (EC) provides administrative, operational, and organizational support to the Chief Executive Officer and can support the Chief Operating Officer and Director of Finance and Audit. This role is responsible for ensuring the smooth day-to-day operations, coordinating suppliers and meetings, preparing professional communications and board materials, and supporting the efficient operation of the office.

Key Responsibilities

Executive Support

Prepare, edit, format, and proofread presentations, reports, correspondence, memos, and other business documents.
Manage executive diaries, schedules, and meeting arrangements.
Coordinate travel, appointments, and business commitments as required.
Handle confidential information with discretion and professionalism.

Board and Governance Support

Compile, format, and distribute board and committee meeting packs.
Coordinate meeting agendas, minutes, and action item tracking.
Ensure board documentation is accurate, complete, and delivered within required timeframes.

Meetings and Events

Organize meetings, workshops, and company events.
Book venues, coordinate catering and refreshments, and manage logistics.
Prepare meeting materials and provide administrative support before and after meetings.

Supplier and Office Coordination

Place orders with suppliers and maintain supplier relationships.
Monitor and replenish office supplies and refreshments.
Coordinate deliveries, invoices, and general office requirements.

Communications

Draft and distribute internal communications, notices, and memos, including a monthly member update.
Liaise professionally with stakeholders, suppliers, board members, and external partners.
Support the preparation of business correspondence and reports.

Technology, Systems Support and Continuous Improvement

Provide basic troubleshooting and first-level support for common technology issues.
Assist with the setup of meeting technology, video conferencing, and presentations.
Support staff with routine software and hardware queries and liaise with external IT providers when required.
Maintain efficient administrative systems and filing processes.
Identify opportunities to improve workflows, documentation, and office operations.

Skills and Experience

Strong administrative and organizational skills.
Excellent written and verbal communication.
Advanced Microsoft 365 skills - Word, PowerPoint, Outlook, Teams, and Excel.
Experience preparing board papers and executive-level documentation.
High attention to detail and ability to manage multiple priorities.
Strong problem-solving skills and a proactive approach.
Comfortable providing basic technology troubleshooting and support.
Professional, discreet, and highly reliable.
Capacity to work in a fast-paced environment and adapt to change.

How to apply?

Please send a resume and cover letter to [email protected]. Only applicants who send their expression of interest directly, will be considered. We thank all applicants in advance; however, we will only reach out to short-listed candidates.

The salary is based on a 40-hour week that will be adjusted for 32 hours per week and the skills and experience of the successful candidate.

Pay: $58,000.00-$70,000.00 per year

Benefits:

Casual dress
Dental care
Flexible schedule
On-site parking
Paid time off
RRSP match

Work Location: In person

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administrative officer emplois - halifax, ns

Executive Coordinator

Coordinator Halifax Transit

Configuration and Document Controller

Alcohol Ignition Interlock Representative (Clerk 4)

Trust Officer

Estate Administrator

Scotia Jarislowsky Fraser Portfolio Administrator - Halifax

Call Center Director

Project Financial Control Officer

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative officer (halifax, ns)

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