25 meilleures offres (halifax, ns) (à pourvoir)

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- De 65 000 $ à 80 000 $ par an
- Temps plein
- Google Suite
- Microsoft Office
- Expérience administrative
- Régimes de participation aux bénéfices
- Assurance Dentaire
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Customer Service / Technical Support Rep (On-Site)
Concentrix —Dartmouth, NS
- 19 $ de l’heure
- Embauche urgente
- Anglais
- Diplôme d'études secondaires
- En présentiel
- Assurance Dentaire
- Congés payés
School Based Administrative Assistant
Halifax Regional Centre for Education —Halifax, NS
- De 27,15 $ à 30,22 $ de l’heure
- Du Lundi au Vendredi
- Traitement de texte
- Bases de données
- Travail de bureau
- Assurance Dentaire
- Programme d'Aide aux Employés
il y a 5 jours
Warehouse Associate
Confidential —Dartmouth, NS
- 26 $ de l’heure
- Temps plein
- Service à la clientèle
- Anglais
- Chariot élévateur
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Human Resources Administrator
Canadian Armed Forces —Shearwater, NS
- De 4 337 $ à 6 413 $ par mois
- Temps partiel
- Pas d'expérience requise
- Baccalauréat
- Ressources humaines
- Assurance Dentaire
- Congés payés
Retail Sales Associate
Old Navy —Halifax, NS
- Temps partiel
- Service à la clientèle
- Amélioration continue
- Réductions Tarifaires
- Plan d'actionnariat des employés
il y a 13 jours
GARAGE - Sales Associate PT - Halifax Shopping Centre
Groupe Dynamite Inc. —Halifax, NS
- Temps partiel
- Service à la clientèle
- Diplôme d'études secondaires
- Vente au détail
il y a 3 jours
Cashier (Part-Time)
Giant Tiger —Halifax, NS
- Temps partiel
- Service à la clientèle
- Caisse
- Nettoyage
- Réductions Tarifaires
- Régimes de participation aux bénéfices
il y a 5 jours
Cashier (Full-Time)
Giant Tiger —Halifax, NS
- Fins de semaine au besoin
- Service à la clientèle
- Caisse
- Nettoyage
- Réductions Tarifaires
- Régimes de participation aux bénéfices
il y a 3 jours
Letter Carrier - Delivery Agent
Canada Post —Dartmouth, NS
- 23,81 $ de l’heure
- Temporaire
- Port de charges lourdes
- Service à la clientèle
- Anglais
Postal Clerk
Canada Post —Halifax, NS
- 23,81 $ de l’heure
- Temporaire
- Pas d'expérience requise
- Anglais
General Labourer, Warehouse
Coca-Cola Canada Bottling —Halifax, NS
- De 26,91 $ à 29,41 $ de l’heure
- Temps plein
- Diplôme d'études secondaires
- Expérience en entrepôt
General Labourer, Warehouse
Coca-Cola Canada Bottling Limited —Halifax, NS
- De 26,91 $ à 29,41 $ de l’heure
- Temps plein
- Diplôme d'études secondaires
- Expérience en entrepôt
Admission and Program Assistant
Dalhousie University —Halifax, NS
- De 27,60 $ à 34,94 $ de l’heure
- Temps plein
- Travail hybride
- Microsoft Powerpoint
- Microsoft Word
- Baccalauréat
- Assurance Dentaire
- Bourses d'Études
il y a 2 jours
Customer Service Associate
Dollar Tree —Halifax, NS
- Temps partiel
- Service à la clientèle
- Hôtel
- Diplôme d'études secondaires
- Assurance Dentaire
- Bourses d'Études
Retail Store Associate Seasonal / - Bedford Commons
Winners —Bedford, NS
- De 16,75 $ à 20,94 $ de l’heure
- Temps partiel
- Pas d'expérience requise
- Caisse
- Nettoyage
il y a 2 jours
Government Enforcement Agent
Province of Nova Scotia —Halifax, NS
- De 7 143,98 $ à 8 930,06 $ par mois
- Fins de semaine au besoin
- Baccalauréat
- Compétences en communication
- Assurance Invalidité
- Assurance Dentaire
il y a 11 jours
Administrative Assistant
Nova Scotia Health Authority (NSHA) —Halifax, NS
- De 28,46 $ à 34,86 $ de l’heure
- Temps plein
- Microsoft Office
- Expérience administrative
- Baccalauréat
- Assurance Invalidité
- Assurance Dentaire
il y a 6 jours
Clerk B - Staffing Office
Nova Scotia Health Authority (NSHA) —Dartmouth, NS
- De 23,35 $ à 25,39 $ de l’heure
- Temps plein
- Affaires
- Compétences en communication
- Assurance Invalidité
- Assurance Dentaire
il y a 5 jours
Sales Associate
Ardene —Halifax, NS
- Temps partiel
- Service à la clientèle
- Marchandisage
- Caisse
- Heures d'arrivée et de départ flexibles
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Retail Store Associate, ,
Winners —Halifax, NS
- Temps partiel
- Pas d'expérience requise
- Caisse
- Nettoyage
Customer Service Representative - Part TIme
Circle K —Halifax, NS
- Temps partiel
- Caisse
- Heures d'arrivée et de départ flexibles
Store Associate
Giant Tiger —Dartmouth, NS
- Temps partiel
- Service à la clientèle
- Marchandisage
- Caisse
- Réductions Tarifaires
- Régimes de participation aux bénéfices
Cashier Part Time Day
No Frills —Halifax, NS
- De 16,75 $ à 19,25 $ de l’heure
- Temps partiel
- Service à la clientèle
- Pas d'expérience requise
- Caisse
il y a 2 jours
Retail Store Associate Mic Mac Mall
Winners —Dartmouth, NS
- De 16,75 $ à 20,94 $ de l’heure
- Temps partiel
- Pas d'expérience requise
- Caisse
- Nettoyage
il y a 12 jours

Je souhaite recevoir la dernière alerte emploi pour les postes à cet emplacement : halifax, ns

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

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Détails du poste

Permanent | Temps plein

Avantages

Régimes de participation aux bénéfices
Assurance Maladie Complémentaire
Assurance Dentaire
Congés payés

Compétences

Français
Tenue de dossiers
Google Suite
Gestion des opérations
Tenue des dossiers
Expérience en soutien administratif
Expérience en opérations administratives et commerciales
Microsoft Office
Expérience administrative
Gestion des horaires
Gestion de projet
Gestion des données
Amélioration continue
Sens de l'organisation
Archivage de documents
Expérience en soutien exécutif
Gestion de bureau
Gestion des documents
Calendrier Microsoft Outlook
Loi sur la protection des renseignements personnels et les documents électroniques (LPRPDE)
Compétences en communication
Coordination d'équipe
Suivi de l'avancement des projets
Amélioration des processus opérationnels

Description complète du poste

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

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Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Language:

French (required)

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes à cet emplacement : halifax, ns

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