Finance Clerk
The Finance Clerk supports the effective financial management and operational accountability of the organization. Reporting to the Senior Manager of Finance, this position will work closely with the Senior Financial Analyst to satisfy the reporting requirements of our funding partners, board of directors and members. Primarily responsible for providing accurate and timely financial administration support, with primary focus on Accounts Payable, Memberships and Program Assistance Funding.
Key Responsibilities & Duties:
Processing
- Processing of accounts payable.
- Coordinate the collection of receipts for corporate visa purchases and allocate expenditures.
- Prepare and process producer payments for program assistance funding; reconcile and when needed assist with claim review.
- Assist the Senior Finance Manager and Senior Financial Analyst with general ledger account details as requested.
- Process monthly on-line membership/events EFT payments.
- Process invoicing on a per needed basis.
- Assist with populating program budget reports.
- Assist with AP and program assistance funding documentation for annual internal audits. External audit support as requested.
- Ensure accuracy and be responsible for the entry of EFT information into our internal database (producer claim database).
- Maintain confidential files and records, ensuring an efficient flow of files, records, correspondence, and mailings.
- Cross train on other financial duties to provide a back-up resource when required. These may include payroll, per-dem payments, records of employment, and administration billing.
- Other duties as assigned.
Operational Finance and Compliance
- Maintain organized electronic and paper files of invoices, and related financial documentation.
- Ensure financial documentation meets audit readiness standards and complies with internal control procedures.
- Collaborate with the Senior Manager of Finance and auditors during internal and external reviews, supplying requested information and reconciliations.
Assist with other core finance functions as required, including:
- Bank reconciliations and general ledger maintenance.
- Journal entry preparation.
- Month-end and year-end closing activities.
- Payroll support and benefits reconciliations.
- Program Assistance Funding review.
- Communication allowance reports.
- Supporting implementation or upgrades of financial activities in software systems.
Qualifications & Skills:
Education: Bachelor’s Degree/College Diploma in Accounting, Finance, or a related field.
Years of Experience: Minimum of 2 years of recent work experience in financial accounting. Not-for-profit, government, or program-delivery environment would be an asset.
Specific Experience:
- General knowledge of Canadian Generally Accepted Accounting Principles (GAAP).
- Proficiency in Sage Accounting and advanced Microsoft Excel skills.
- Excellent attention to detail, organizational, and time-management skills with the ability to manage competing deadlines
Behaviour Competencies:
- Adaptability: Demonstrate a willingness to be flexible, versatile, and dynamic in a changing work environment while maintaining effectiveness and efficiency.
- Ethical behaviour: Ensure personal behaviours align with the Association's core values and code of conduct.
- Relationship development: Establish and maintain positive working relationships with others, internally and externally.
- Effective communication: Speak, listen, and write in a precise, clear, and timely manner using appropriate and effective communication tools.
- Client focus: Anticipate clients' needs and respond in an appropriate and timely manner, seeking to provide the highest quality service.
- Teamwork development: Work cooperatively and effectively with others to set goals, resolve challenges, and make decisions that enhance cross-functional cooperation.
- Initiative: Ability to assess and initiate tasks independently.
- Decision-making: Assess role-based situations to determine the importance, risks, and make clear decisions in a timely manner.
- Time management and organization: Set priorities, develop a task schedule, monitor progress towards deadlines.
- Problem-solving: View problems as learning opportunities, focus on improving future results.
- Cultural Competence: Value diversity and inclusivity, demonstrating an ability to work effectively with trust across various departments.
- Foster Sustainability: Ensuring the work we do improves the viability and sustainability of rural Ontario and Ontario agriculture.
- Continuous Learning: Participates in an environment of professional development and personal growth.
Knowledge, Skills & Abilities (KSAs):
Knowledge:
- Accounting principles, financial controls, and fund accounting for non-profits.
Skills:
- Advanced proficiency in Excel and accounting systems.
- Strong analytical and quantitative problem-solving skills.
- Skilled in preparing clear, concise, and accurate financial documentation.
- Effective communication and collaboration across multidisciplinary teams.
- Ability to develop and maintain organized financial tracking tools.
Abilities:
- Ability to work independently with minimal supervision.
- Ability to manage multiple priorities while maintaining accuracy.
- Ability to maintain confidentiality and exercise sound judgment.
- Ability to adapt to evolving systems, processes, and priorities.
Working Conditions / Physical Demands:
- Hybrid work model combining remote and in-office work, with the position based in Guelph, ON.
- Home office settings require a dependable, high-speed internet connection to ensure effective participation in virtual meetings and online collaboration.
- May require occasional work outside of standard business hours (e.g., early mornings, evenings, or weekends) to attend meetings, events, or respond to organizational needs.
- Requires regular use of a computer; prolonged sitting, typing, and screen time required.
- May involve occasional lifting of light materials (e.g., files, laptop – up to 10 lbs).
- Must be adaptable to a fast-paced environment with shifting priorities and time-sensitive deadlines.
- Must hold and maintain a valid driver’s licence and have access to reliable transportation for occasional travel to meetings, stakeholder events, and organizational sites.
- Must maintain a high level of professionalism and confidentiality when handling sensitive or organizational information.
OSCIA offers a competitive compensation package and is an equal opportunity employer.
We thank all applicants for their interest, but only those candidates under consideration will be contacted.
Thank you for your interest in this position!
ACCESSIBILITY STATEMENT (AODA IN ONTARIO)
OSCIA is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, OSCIA will make accommodations available to applicants with disabilities upon request during the recruitment process.
HUMAN RIGHTS STATEMENT
OSCIA strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, OSCIA will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.
