16 meilleures offres (office assistant, gravenhurst, on) (à pourvoir)

Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Gravenhurst, ON
- De 25 $ à 30 $ de l’heure
- Temps plein
- Microsoft Excel
- Service à la clientèle
- Expérience administrative
Postuler rapidement
il y a 2 jours
Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Washago, ON
- De 25 $ à 30 $ de l’heure
- Temps plein
- Microsoft Excel
- Service à la clientèle
- Expérience administrative
Postuler rapidement
il y a 2 jours
Receptionist Non Union
Sienna Senior Living —Gravenhurst, ON
- 18,25 $ de l’heure
- Temps partiel
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Assurance Dentaire
il y a 8 jours
Administrative Support Clerk
The District Municipality of Muskoka —Bracebridge, ON
- De 25,05 $ à 27,48 $ de l’heure
- Temporaire
- Compétences en informatique
il y a 8 jours
Operations & Office Coordinator
NuScape Landscaping & Property Maintenance —Orillia, ON
- De 25 $ à 30 $ de l’heure
- Temps plein
- Microsoft Excel
- Service à la clientèle
- Expérience administrative
Postuler rapidement
il y a 2 jours
Administrative Assistant 175 CS
AppleOne —Bracebridge, ON
- De 45 000 $ à 55 000 $ par an
- Temps plein
- Assurance Dentaire
Postuler rapidement
Administrative Assistant/Reception
AppleOne —Port Carling, ON
- De 45 000 $ à 55 000 $ par an
- Temps plein
- En présentiel
Postuler rapidement
il y a 6 jours
Front Desk Receptionist
Touchstone Resort on Lake Muskoka —Bracebridge, ON
- 20 $ de l’heure
- Fins de semaine au besoin
- Service à la clientèle
- Hôtel
- Réception
- Heures d'arrivée et de départ flexibles
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Post Office Assistant - Term 1
Canada Post —Port Mcnicoll, ON
- 20,54 $ de l’heure
- Sur appel
- Vente
- Anglais
- Diplôme d'études secondaires
Administrative Assistant - Full-Time
The Villa Retirement Lodge —Midland, ON
- 42 801 $ par an
- Temps plein
- Google Suite
- Service à la clientèle
- Diplôme d'études secondaires
- Assurance Dentaire
Governance Coordinator / Executive Assistant
South Muskoka Hospital Foundation —Bracebridge, ON
- De 60 000 $ à 74 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Logiciels de GRC/CRM
- Indemnité kilométrique
- Assurance Invalidité
Postuler rapidement
il y a 8 jours
Kitchen Administrative Assistant
Muskoka Woods —Rosseau, ON
- De 35 000 $ à 39 000 $ par an
- Temps plein
- Travail hybride
- Microsoft Excel
- Service à la clientèle
- Baccalauréat
Seasonal Administrative Assistant
Inter-Varsity Christian Fellowship of Canada —Port Sydney, ON
- De 37 400 $ à 40 228 $ par an
- Contrat
Office Assistant & Camp Store Coordinator
Canadian Baptists of Ontario and Quebec —Utterson, ON
- De 34 000 $ à 40 000 $ par an
- Fins de semaine au besoin
- Service à la clientèle
- Microsoft Office
- Expérience administrative
Postuler rapidement
Receptionist/Administration
Orillia Motor Sports —Orillia, ON
- De 17,20 $ à 19,00 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Postuler rapidement
Office Administrator / Dispatcher
Brent Quarry —Port Carling, ON
- À partir de 22 $ de l’heure
- Temporaire
- Microsoft Excel
- Service à la clientèle
- Anglais
Postuler rapidement
il y a 11 jours

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Operations & Office Coordinator

NuScape Landscaping & Property Maintenance
Gravenhurst, ON

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Détails du poste

Temps plein
Il y a 2 jours

Avantages

Tenue Décontractée

Compétences

Utilisation d'un ordinateur
Microsoft Excel
Service à la clientèle
Expérience administrative
QuickBooks
Sens de l'organisation
Construction et rénovation
Compétences en communication
Travail de bureau

Description complète du poste

Operations and Office Coordinator

Company: NuScape Landscaping
Location: Gravenhurst / Muskoka, Ontario
Position Type: Full-Time
Reports To: Owner / Operations Manager

About NuScape

NuScape Landscaping is a growing Muskoka-based landscape company specializing in high-end landscape construction, property care, garden centre sales, and premium outdoor environments. We work on some of the region’s most beautiful properties and are building a team that values organization, professionalism, communication, accountability, and pride in the work we deliver.

As our company continues to grow, we are looking for an Operations and Office Coordinator to help keep daily operations running smoothly, support our crews, improve communication, and ensure clients receive a professional and organized experience from start to finish.

Position Overview

The Operations and Office Coordinator plays a key role in connecting the office, field crews, clients, suppliers, and management team. This person helps coordinate scheduling, communication, purchasing, paperwork, job tracking, client follow-up, and daily administrative tasks.

This role is ideal for someone who is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment where priorities can change throughout the day. You do not need to know everything about landscaping, but you must be willing to learn, take ownership, and keep things moving.

Key ResponsibilitiesOffice and Administrative Support

Manage daily office communication, including phone calls, emails, messages, and client inquiries.

Assist with scheduling estimates, site visits, crew work, deliveries, and client meetings.

Prepare, organize, and maintain job files, client records, supplier information, and internal documents.

Support the creation and organization of quotes, work orders, invoices, purchase orders, and change order documentation.

Help ensure paperwork, timesheets, receipts, photos, and job notes are collected and filed properly.

Maintain office systems so information is easy to find and nothing falls through the cracks.

Operations Coordination

Assist with daily coordination between management, crews, suppliers, subcontractors, and clients.

Help organize weekly schedules for landscape construction, garden care, planting, maintenance, and garden centre-related work.

Track job progress, outstanding tasks, materials needed, and follow-up items.

Help coordinate material orders, deliveries, rentals, locates, subcontractors, and supplier communication.

Support crews by ensuring they have the information, documents, materials, and details needed before arriving on site.

Communicate schedule changes, weather delays, client updates, and job priorities clearly and professionally.

Client Communication

Provide professional and friendly communication with clients throughout the project or service process.

Follow up with clients regarding scheduling, approvals, payments, selections, service requests, and project updates.

Assist in creating a smooth client experience by keeping communication timely, clear, and organized.

Help document client requests, concerns, decisions, and approvals so the team has accurate information.

Escalate client issues or urgent concerns to management when needed.

Purchasing and Supplier Coordination

Assist with sourcing, ordering, and tracking materials, plants, hardscape products, tools, equipment, rentals, and supplies.

Communicate with suppliers regarding pricing, availability, substitutions, pickup times, and delivery schedules.

Keep purchase records organized and help match receipts, invoices, and job costing information.

Support inventory tracking for commonly used materials, tools, uniforms, office supplies, and garden centre products.

Job Tracking and Internal Systems

Help maintain project management systems, calendars, spreadsheets, CRM software, and internal checklists.

Track job-related details including start dates, completion dates, crew assignments, material status, deficiencies, and client follow-ups.

Assist with collecting job photos, before-and-after images, and documentation for marketing or client communication.

Support management with reporting, planning, and improving internal processes.

Team Support

Act as a central point of communication between the office and field.

Help the team stay organized and accountable by following up on open tasks.

Assist with onboarding new staff, collecting employee paperwork, organizing uniforms, and supporting training documentation.

Help create a professional, organized, and positive work environment.

Qualifications

Previous experience in administration, office coordination, operations support, scheduling, customer service, or project coordination is preferred.

Experience in landscaping, construction, trades, property maintenance, or a service-based business is an asset.

Strong organizational and multitasking skills.

Excellent written and verbal communication.

Comfortable using computers, email, calendars, spreadsheets, and office software.

Ability to learn new systems and technology.

Strong attention to detail.

Professional, calm, and solutions-focused when dealing with clients, staff, and suppliers.

Able to prioritize tasks in a busy environment.

Reliable, accountable, and willing to take ownership of responsibilities.

Ideal Candidate

The right person for this role is someone who:

Is organized and naturally likes creating order.

Can keep track of many moving parts without getting overwhelmed.

Communicates clearly and professionally.

Takes initiative instead of waiting to be told every step.

Understands that details matter.

Can follow up without being reminded.

Enjoys supporting a team and helping operations run better.

Is comfortable working with both office staff and field crews.

Wants to grow with a company and help improve systems over time.

Compensation

Compensation will be based on experience, skill level, and fit for the role.

Schedule

Full-time position. Hours may vary seasonally based on the needs of the business, with the busiest period typically being spring through fall.

How to Apply

Please send your resume and a short message explaining why you would be a good fit for this role.

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Expected hours: 37.5 – 44.0 per week

Benefits:

Casual dress

Ability to commute/relocate:

Gravenhurst, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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office assistant emplois - gravenhurst, on

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Explore jobs in cities nearby

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office assistant (gravenhurst, on)

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