For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. The college supports and promotes professional development and wellness opportunities and provides employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!
Northern Lakes College has the following ongoing position available:
Administrative Assistant, Operations
Salary: $46,512 to $55,224 per year
Location: Fairview
August 6, 2026 to Ongoing
Qualifications:
- Office or Business Administration Certificate
- Minimum two (2) years progressively responsible office administration experience
- Strong computer skills and experience should include Microsoft Office Suite
- Experience working in a fast-paced environment
- Strong customer service skills
- Valid Class 5 Driver’s License
- Knowledge of Insurance Industry, preferably as insurance associate
- A clean vulnerable sector criminal record check prior to commencement
- A combination of education, training and experience may be considered
Assets:
- Experience working in a cross-cultural environment
Nature and Scope of Work:
Reporting to the Manager, Facilities, Maintenance & Operations, this position is responsible for coordinating daily office operations, supporting financial and procurement processes, maintaining records, and assisting with contracts, leasing, and insurance administration. The Administrative Assistant acts as a key point of contact for staff, students, vendors, and the public, requiring strong organizational, communication, and customer service skills. The position operates in a fast-paced environment and requires the ability to manage multiple priorities while maintaining accuracy, confidentiality, and compliance with college policies and procedures.
Duties and Responsibilities:
Reception and Front‑Line Support
- Direct calls to the appropriate staff (must familiarize and understand duties of others in the College)
- Answer basic inquiries from staff, students, sponsors and the public through in person interactions, on the phone or by e-mail
- Sort and properly distribute the incoming and outgoing mail
Administrative and Office Operations
- Acquisition of supplies for program areas including preparing the purchase orders and ordering of supplies
- Keeping an inventory of basic office supplies
- Properly code invoices for signature
- Filing information in a manner consistent with the College Records Management procedures
- Ensure confidentiality of all documents.
- Operate and maintain the office equipment including but not limited to fax, photocopier, scanner, telephone via Teams, and printer
- Produce word processing, spreadsheet and database documents for the Director and program areas
- Represent the Facilities area at meetings such as the Workflow meetings and committee meetings
- Record and distribute minutes from meetings (meeting for staff and those required by the Senior Director)
- Maintain service records for the vehicles in the department
Financial, Contract, and Leasing Administration
- Liaison with Finance department to reconcile invoicing issues
- Contracts: negotiating, execution, renewals, and progress inspections/verifications
- Leasing: filing, renewals, negotiations, and execution
- Insurance; completing application, updating as required, certificate of Insurance, financial coding and verify coverage prior to invoice payment, ensuring all documents are distributed such as liability cards
Facilities and Housing Support
- Provide direction/support to Housing Administrators
- Other duties as required from time to time. This would include, but not be limited to, covering off on the Facilities Helpdesk, Resident check in‑out, report preparation, room/space booking
Skills/Knowledge:
- Time management skills
- Good computer knowledge, especially Microsoft Office Suite including Outlook
- Keyboarding skills of 40+ wpm
- Excellent communication skills, both verbal and written
- Good proofreading skills
- Knowledge of purchasing procedures
- Knowledge of college, polies, procedures, and regulations
Successful candidate must provide College or University transcripts and a clean Criminal Record Check to Human Resources prior to commencement.
This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees.
Please submit a resume quoting the reference number NLC-2302 to: Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB T0G 2A3 or alternatively Fax: 780-849-5881
Closing Date: July 14, 2026
Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.
