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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : funding coordinator (edmonton, ab)

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Funding Coordinator

University Hospital Foundation
Edmonton, AB

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Détails du poste

Permanent
Il y a 10 jours

Compétences

Logiciels de GRC/CRM
Logiciels de gestion de données
Assurance qualité des données
Structure de données
Études postsecondaires
Coordination de projets
Microsoft Office
Bases de données
Gestion des données
Coordination de programmes
SharePoint
Validation des données
Collaboration interfonctionnelle
Affaires
Compétences en communication
Gestion de l'information
Coordination d'équipe
Communication interfonctionnelle
Centre d'assistance

Description complète du poste

Our Background

The University Hospital Foundation is dedicated to a powerful, singular purpose: to continuously seek, inspire and support bold solutions to seemingly insurmountable challenges and ignite new discoveries in health. Responsible for raising and managing funds to advance innovation in prevention, research and patient care, the Foundation strives to transform and redefine health in the Edmonton area, throughout Alberta and around the world so everyone can live a longer, healthier life.

In the past ten years, generous donations from individuals and our corporate and strategic partners have contributed nearly $220 million to advance world-leading patient care at the University of Alberta Hospital, Mazankowski Alberta Heart Institute, and Kaye Edmonton Clinic, as well as groundbreaking research at the University of Alberta.

As an outcome-focused organization, UHF offers a flexible work environment where employees have the opportunity to work remotely. To learn more about us, visit our website at www.GiveToUHF.ca and if you have a keen interest in being a part of the future of healthcare in Alberta, please consider applying today!

Your Purpose

Reporting to the Director, Donor Funds & Impact, the Funding Coordinator supports the Foundation's funding administration processes, coordinating the lifecycle of funded projects from application intake through review, approval, award administration, reporting, and close-out. The role provides administrative and technical support to ensure records are accurate, commitments are tracked, reporting requirements are met, and applicants and funding recipients receive timely support.

Working within the Foundation's funding systems and processes, the Funding Coordinator maintains documentation and data integrity, supports reporting and accountability requirements, and coordinates the collection and organization of project outcomes and impact information for stewardship, reporting, communications, fundraising activities and informed engagement with donors and prospects. Complex decisions, exceptions, or strategic matters are escalated to the Director or other appropriate leaders.

Specific Accountabilities

Funding and Grant Administration

Coordinate end-to-end funding administration process, including application intake, completeness checks, review coordination, approval tracking, award documentation, reporting, and project close-out.
Lead the administration and delivery of competitive funding programs, including supporting application intake, reviewer and committee coordination, partner and applicant support, communications and promotion, compliance requirements, audit preparation, approval processes, and post-award administration.
Maintain accurate project records, reporting timelines, extension dates, distribution requests and schedules, correspondence, templates, and support materials.
Support amendments, extensions, project status updates, and routine agreement administration by preparing materials, tracking approvals, and maintaining documentation.

Funding Systems, Workflow and User Support

Utilize the Foundation's grant management platform and related tools to coordinate records, workflows, reviews, approvals, reporting requirements, and documentation.
Provide routine user support to applicants, reviewers, funding recipients, external administrators, and internal users, including navigation, onboarding resources, and issue triage.
Monitor workflow status, data quality, and outstanding items, and document issues or suggestions for review by the Director or appropriate project lead.

Reporting, Impact Information and Accountability

Track reporting obligations and follow up with funding recipients on interim, final, financial, and impact reporting requirements.
Coordinate the collection, tracking, and organization of project outcomes, recipient updates, and impact information from funding recipients.
Prepare and maintain project summaries, status updates, and reporting materials for use by various internal stakeholders, ensuring comprehensive records are maintained to support stewardship, communications, fundraising activities, organizational reporting, and future information requests.

Internal and External Stakeholder Support

Coordinate and compile funding-related information across internal teams, ensuring accuracy, completeness, and attention to detail in support of stewardship, reporting, communications, fundraising, and other organizational initiatives.
Respond to routine inquiries related to funded projects, distributions, reporting requirements, agreements, fund activity, and project status.
Support the collection and coordination of information required for funding-related proposals, project updates, reports, and other organizational initiatives.
Maintain accurate and accessible records, templates, documentation, and resources to support consistent practices and cross-functional collaboration.
Other related tasks and responsibilities as assigned.

Qualifications

Education:

Post-secondary education in business administration, project administration, health administration, nonprofit administration, or a related field is preferred.
Equivalent combinations of education, training, and relevant experience may be considered.

Experience:

Three to five years of relevant experience in administration, grant coordination, funding administration, project coordination, research administration, nonprofit operations, or a similar role.
Experience coordinating processes with multiple stakeholders, deadlines, documents, approvals, and reporting requirements.
Experience using databases, CRM systems, grant management platforms, workflow tools, or other information management systems is an asset.

Skills & Competencies:

Strong organization, attention to detail, follow-through, and ability to manage multiple timelines.
Technical aptitude and comfort learning and supporting systems and workflows.
Comfort working with databases, information systems, and digital tools, with an interest in understanding how systems, workflows, and data structures connect.
Strong problem-solving skills, with the ability to investigate issues, troubleshoot routine system or workflow challenges, and recommend practical solutions.
Clear written and verbal communication skills, with a service-oriented and collaborative approach.
Sound judgment, discretion, confidentiality, and proficiency with Microsoft Office, Teams, SharePoint, and related tools.

Applicants

We respect and value diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

To apply for this posting, please visit https://givetouhf.ca/careers, and attach your cover letter and resume into one PDF. We thank all candidates who apply; however, only those selected for an interview will be contacted. The successful candidate will be required to provide a Police Information Check.

https://givetouhf.ca/careers

Closing date for this posting is August 26, 2026, or until successful candidate is found.

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