PRIMARY FUNCTIONS
Reporting to the General Manager/Corporate Controller, the Accounting Clerk is responsible for overseeing the monitoring of the processes and controls in the Hotel’s finance area with a focus on Accounts Receivable. Also includes income audit, account receivable payroll and ensuring proper systems and controls are in place to effectively record the transactions and safeguard the assets of the Hotel. This position is fulltime. Full time hours = 32+ per week.
Duties and Responsibilities:
The specific responsibilities of the Accounting Clerk will vary depending on the needs of the properties. Specific responsibilities may include, but are not limited to the following areas:
- Responsible for Accounts Receivable invoicing and collection
- Ensures previous day’s transactions are balanced, audit package is complete with relevant internal control documents.
- Monitors guest & city ledger on a daily basis to ensure 100% compliance of credit policies and procedures. Ensures all outstanding items are cleared from the ledgers by the last business day of the month.
- Reviews and escalates issues for the Guest Ledger and Advance Deposit Ledger
- Balances cash outs and pay tip outs to servers
- Reconciles PMS POS month-end ledger totals. Saves copies of the ledgers in the Month End folder, updates the Month End binder and provide copies to the Controller for filing.
- Ensures all paperwork is filed in correctly and ensures the work area is neat and tidy.
- Adheres to all Nova Hotels standards, including Hygiene, Health and Safety, and Guest Interactions.
- Other projects/duties as assigned.
Job Specifications and Skills:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education: High School diploma. Intermediate working knowledge of Microsoft Excel is mandatory.
Experience: Accounting/Bookkeeping/Payroll and Night Audit experience an asset. Energetic and flexible, able to work under pressure.
Interpersonal Skills: Focuses on solving conflict, Maintains confidentiality; Actively listens to others without interrupting or distractions; Maintains a positive attitude even in negative situations; Remains open to others' ideas and tries new things. Versatile, able to work under pressure or stressful situations.
Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Able to work in a diverse work environment.
Quality Management: Looks for ways to improve and promote quality; Demonstrates accuracy, consistency and thoroughness.
Cost Consciousness: Conserves organizational resources. Follows cash handling policies to verify funds and maintain accurate and ethical reporting of company finances.
Ethics: Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support: Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
Planning/Organizing: Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Safety and Security: Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
Attendance/Punctuality: Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to required hours of work when necessary to reach goals. Flexible to work a variety of shifts.
Initiative: Takes independent actions and calculated risks; Asks for and offers help when needed.
Innovation: Generates suggestions for improving work.
Language and Communication Skills: Ability to read, write, and comprehend simple instructions, short correspondence, and memos in English. Ability to present information in one-on-one and small group situations. Ability to respond to common inquires or complaints from suppliers. Strong computer and telephone abilities.
Physical Demands:
Typically long periods of sitting, some standing, walking, bending, crouching or stooping; occasionally lifting 5-10 lb
