This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position has an END DATE of October 15, 2027.
Location - This role is hybrid with a mix of remote and in-person at North Campus, Edmonton.
Work Arrangement - It is expected that the position will be in person for the duration of the probationary period, with the option to be hybrid after the probationary period.
Position Summary
This position exists to provide program-specific support to the Engineering Co-op Department. Under the direction of the Team Lead, this position will handle the coordination of the daily activities of the front-line team. This position is the primary coordinator for the Co-op interview scheduling process. This individual will be the contact for activities within Alfresco and the training of individuals new to using this electronic filing system. The Program Specialist will be part of a team responsible for maintaining, enhancing and developing the processes for the Engineering Co-op program within the campusBRIDGE platform. The Engineering Co-op Program specialist will be the contact for anything IT-related in the Student Services, Co-op and Career Connections office.
This position requires a collaborative team-oriented diplomatic and proactive individual who will ensure the success of the daily activities within the Engineering-Co-op program.
Engineering is committed to a culture of trust, effectiveness, and innovation.
Please ensure that your cover letter includes how you would support this culture.
The Faculty of Engineering is one of North America’s top engineering schools, known for innovation, collaboration, and impact. It fosters an exceptional student experience through a holistic approach that combines technical excellence with emotional intelligence. With strong community engagement, interdisciplinary research, and a commitment to societal well-being, the faculty prepares students to lead in a rapidly evolving, global engineering landscape.
Coordinates all activities related to interviews, including screening, directing and processing Google Calendar scheduling, organizing interview rooms, video conferencing setups, etc. and maintains subsequent records and student interview sign-ups in campusBRIDGE. Responds to specific inquiries about the Engineering Co-op program from students, faculty, staff and employers interviewing our students.
Reviews and prioritizes daily incoming requests and information; initiates or completes actions depending on the complexity of the issue; and performs other related duties as required.
Communicates to Employer Relationship Managers and Program Advisors by keeping them informed as to the progress of the Engineering Co-op Recruitment, and manages correspondence within the co-op scheduling inbox
Works extensively with the campusBRIDGE program, including: updating information and data within the system, proofreading, reformatting and configuration process documentation and provides back-end technical support for the program.
WKEXP courses are mandatory within the Engineering Co-op Bachelor of Science degree. This position supports the coordination of job postings, interview schedules and offer process resulting in work term placements for the WKEXP courses.
Provides administrative support pertaining to the evaluation process of work terms reports and sends the End of Term Evaluations to employers
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Minimum of a diploma in a field related to Office Administration or Information Technology
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Minimum 3 years of administrative experience in a post-secondary environment
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Advanced skills in Google Suite, Excel, and proficiency in other MS Office applications: strong keyboarding skills
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Demonstrated ability to work independently and collaboratively in a team environment while managing competing priorities
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Proven attention to detail essential with high levels of accuracy
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Excellent problem-solving abilities
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Strong interpersonal skills with both internal and external clients
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Demonstrated technical ability using enterprise applications such as campusBRIDGE
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Familiarity with University policies and procedures is an asset.
Application Instructions
Click "Apply Now" to submit your cover letter and resume as one PDF document.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
