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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : clerical assistant (columbus)

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Office and Administrative Coordinator

Staffworks Ltd.
Oshawa, ON

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Détails du poste

Temps plein | Contrat | Contrat à durée déterminée
Il y a 5 jours

Compétences

Traitement de bureau
Tenue de dossiers
Microsoft Outlook
Préparation de documents
Expérience en soutien administratif
Classement
Expérience en opérations administratives et commerciales
Expérience administrative
Orientation axée sur le service à la clientèle
Saisie de données
Réception
Secrétariat
Correction d'épreuves
Diplôme d'études collégiales (hors Québec)
Gestion des documents
Affaires
Compétences en communication
Gestion du temps
Rapprochement de comptes

Description complète du poste

Salary: $27 - 30 per hour + See job description
Reference: JOB-5993

Office & Administrative Coordinator

Location: Oshawa, ON
Start Date: ASAP
Duration: 1-Month Contract (Potential to be Extended)
Work Type: Fully On-Site – 5 Days per Week
Compensation: $27–$30 per hour

Role Overview

We are seeking an organized, dependable, and professional Office & Administrative Coordinator to provide day-to-day administrative and clerical support within a busy office environment.

This position will assist with general office administration, reception coverage, expense processing using Concur, meeting coordination, document management, and other administrative tasks that help keep the office running smoothly.

The successful candidate will be highly organized, comfortable managing multiple priorities, and confident working with employees, visitors, and senior team members.

What You'll Do

Administrative & Clerical Support

Provide general administrative and clerical support to the office and leadership team.
Prepare, format, proofread, scan, copy, and organize documents and correspondence.
Maintain electronic and paper filing systems.
Assist with data entry, document tracking, and updating internal records.
Manage incoming and outgoing mail, courier packages, and deliveries.
Order and maintain office supplies.
Assist with purchase requisitions, quotations, invoices, and other administrative documentation.
Provide administrative support to various departments as required.

Expense Management

Prepare and submit employee and executive expense reports using Concur.
Review expense submissions for accuracy, receipts, and required documentation.
Follow up on missing information or outstanding expense items.
Assist with reconciling expenses and ensuring submissions comply with company policies.
Liaise with Finance regarding expense-related questions or discrepancies.

Reception & Office Coverage

Provide reception and front-desk coverage as required.
Greet and assist visitors in a friendly and professional manner.
Coordinate visitor registration and facility access cards.
Receive deliveries and direct visitors or vendors to the appropriate contact.
Help maintain a professional, organized, and welcoming office environment.

Meetings, Calendars & Coordination

Schedule meetings and coordinate calendars and appointments.
Book meeting rooms and assist with meeting setup.
Prepare and distribute meeting materials when required.
Track follow-ups, deadlines, and outstanding administrative items.

Records & Office Administration

Maintain confidential files, records, and documentation.
Assist with employee onboarding and offboarding administration.
Maintain distribution lists and other internal administrative records.
Support invoice reconciliation and basic administrative tracking.
Assist departments including Finance, HR, Legal, and Records Management with administrative requests.
Perform other general office and administrative duties as assigned.

Qualifications

College Diploma in Office Administration, Business Administration, or a related field is preferred.
Previous experience in an administrative, office coordinator, or similar clerical support role.
Experience using Concur for expense management is strongly preferred.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Professional communication and customer-service skills.
Ability to handle confidential information with discretion.
Comfortable working in a fully on-site position, Monday through Friday.
Ability to manage multiple administrative tasks and changing priorities in a busy office environment.

**Staffworks may use AI-enabled tools to assist with recruitment activities while maintaining recruiter involvement and respecting applicable privacy and employment regulations.**

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