Job Summary
Aurora Project Solutions Inc. is a Canmore-based project management and municipal advisory firm delivering project leadership across infrastructure, disaster recovery, risk management, and construction management for First Nations, municipalities, and other organizations. We are hiring a Project Coordinator to support the planning and delivery of projects across our portfolio. Working alongside our project managers, you will provide hands-on support through the full project lifecycle, combining project coordination, procurement support, fieldwork and construction inspection, contract administration, records management, and project closeout. The work is varied and suits someone organized, practical, and comfortable working independently who wants to build broad project management and construction experience.
Responsibilities
- Support projects from initiation through construction and closeout
- Coordinate consultants, contractors, clients, meetings, schedules, action items, and deliverables
- Track project budgets, schedules, risks, decisions, and outstanding items
- Prepare meeting minutes, project updates, correspondence, and project documentation
- Review drawings, specifications, contracts, and other project information
- Conduct site visits and construction inspections for residential, civil, institutional, and other projects, and prepare site visit reports and photo documentation
- Document construction progress, deficiencies, field conditions, and potential issues
- Review work for general conformance with drawings, specifications, contracts, and applicable requirements
- Coordinate construction completion, deficiency, warranty, and final acceptance inspections
- Maintain awareness of site safety during inspections and site visits
- Escalate technical, contractual, or construction issues to the appropriate Project Manager or professional
- Assist with scopes of work, RFQs, RFPs, tenders, evaluations, and contract award
- Support contract administration, including work authorization, change management, invoices, deliverables, and contractor and consultant coordination
- Establish and maintain organized project records and filing systems
- Coordinate record drawings, warranties, O&M information, approvals, deficiencies, and other closeout requirements
- Coordinate with funding agencies and other governing bodies as required
Qualifications
- Background in civil engineering technology, construction management, architectural technology, project management, building construction, or a related field. Aurora is flexible on the specific education and experience of the successful candidate
- Comfortable reading construction drawings and specifications
- Proficient with common office and project management software
- Valid driver's licence and the ability to travel to project sites
- Ability to walk active construction sites, including uneven terrain, and to wear required PPE including hard hat, safety boots, and high-visibility clothing
- Clear, professional communication with clients, contractors, consultants, and team members
- Sound judgment about what can be handled independently and when an issue should be escalated
- Ability to work effectively across diverse client and community contexts, including First Nations governance structures
Experience in any of the following is an asset: project coordination or construction management; residential or institutional construction; municipal infrastructure or subdivision construction; construction inspection or contract administration; procurement and tendering; work with municipalities, First Nations, or other public-sector organizations.
Work Location and Travel
Full time at 35 hours per week, primarily work from home, with regular travel to project sites, client locations, and in-person team meetings. The preferred candidate is located in the Bow Valley, west Calgary, or a community between Calgary and the Bow Valley, allowing convenient access to projects throughout the region. Occasional travel to other project locations in Alberta may be required.
Aurora is open to candidates at different stages of their career and will tailor responsibilities and compensation to the successful candidate's experience and capabilities.
Pay: $45,842.35-$85,874.52 per year
Benefits:
- Extended health care
- Flexible schedule
- Paid time off
- Work from home
Work Location: Hybrid remote in Canmore, AB
