The Project Coordinator is responsible for project administration, documentation, and coordination across all assigned construction projects.
Reports To: Operations ManagerDay-to-Day Direction: Assigned Project ManagerLocation: Hybrid — Office 80% / Site 20% (task-dependent, at PM discretion)Key Peers: Superintendent, Financial Controller, HR Manager, Accountant
Key Responsibilities• Manage commitments workflow in Procore: change events, change orders, purchase orders, and subcontracts• Track and manage project documentation including drawings, specifications, submittals, RFIs, and correspondence in Procore• Coordinate and communicate with PMs, superintendents, subcontractors, and consultants on all open actions• Coordinate meeting agendas and minutes; support PM in distribution to stakeholders• Track open quality items including inspections, observations, incidents, and deficiencies; support resolution• Maintain and update project schedules; gather data from PMs and superintendents (when scheduling duties assigned); identify critical path items• Assist PM in preparation and submission of project reporting, progress photos, and status updates• Track project milestone completion and compile closeout documentation including as-built drawing collection, substantial performance notifications, and deficiency list resolution• Manage permit applications, utility service requests, insurance certificates, and expiry tracking; action renewals as required• Assist the sales and project management team in preparing project budgets, quotes, and detailed estimates; complete quantity take-offs and solicit subtrade bids; assemble costing in ACS standard templates• Manage and organize safety documentation in Procore; assist with trade compliance verification, insurance document collection, WCB clearance, and H&S acknowledgements prior to mobilization• Provide weekly reporting to Operations Manager in collaboration with the Project Manager; contribute to quarterly portfolio reviews and post-mortem meetings Qualifications & Experience• At least 3 years of demonstrated experience at a small to medium General Contractor on commercial projects, or equivalent industry experience including a trade background with project coordination exposure• Degree or diploma in construction management, engineering technology, or equivalent• Strong communication, problem solving, organizational, and interpersonal skills• Proficient in Microsoft 365 (Excel, Word, Teams, Outlook required at minimum)• Knowledge of construction processes, means, and methods• Blueprint and construction document interpretation• Experience with Procore project management software an asset• Experience with MS Projects scheduling software an asset
Requirements• Must have and maintain a valid Class 5 license with clean driving record• Eligible to legally work in Canada without employer sponsorship• Must live in the Bow Valley or be willing to drive to project sites throughout the Bow Valley• Ability to access active construction sites, including climbing stairs/ladders and navigating uneven terrain Compensation & Benefits• Competitive salary based on experience starting at $75,000/year• Comprehensive benefits package including dental, extended healthcare, disability coverage, life insurance, healthcare spending account, and RRSP matching• Industry training allowance for career development• Cell phone allowance and company laptop• Strong commitment to safety in the workplace. ACS is COR certified.• Grounded and family-oriented workplace in a progressive environment at the forefront of construction in the Bow Valley We care about people. ACS is committed to building a safe workplace where everyone can succeed and belong. As a Signatory to the Bow Valley Workplace Inclusion Charter, we’re committed to continuing to build an even more diverse, equitable, and inclusive team.
With a focus on creating a working environment built on mutual respect and professionalism, we aim to attract motivated, talented people who will thrive and grow with our company. We’re proud to say that our team is over 1/3 female! While we acknowledge there is still more work to be done, our DEI practices are continually evolving as our company grows.
We value a wide range of skills, experiences, and backgrounds and encourage all qualified candidates to apply. We’re working to eliminate barriers for applicants and team members from equity-seeking groups. If you can’t apply online or need an accommodation during the hiring process, please contact [email protected].
As an environmentally conscious business, ACS incorporates green practices wherever possible, both at our workplace and worksites.
We’re building careers, not filling jobs.
