Job Title
Finance Clerk
Reports To
Atooskee General Manager
About Atooskee Energy Services
Atooskee Energy Services owns and operates the Crowfeathers fuel station and is wholly owned by Saulteau First Nations and governed as a subsidiary under Mistahiya Development Corp (MDC). The role of Atooskee is to provide quality fuel, propane, and convenience store products to residents, businesses, and travelers on Highway 29.
Your Role
Ideally, you are comfortable working in an organization where your skills in accounting and administration are highly valued. You thrive in a fast-paced environment and enjoy ensuring that financial transactions are processed accurately and efficiently. You understand the importance of maintaining strong internal controls and delivering timely information to support operational success.
You are detail-oriented, organized, and committed to providing exceptional service to employees, customers, and vendors. You excel at balancing multiple priorities and are comfortable managing day-to-day accounts payable, accounts receivable, payroll, and administrative functions while maintaining confidentiality and professionalism. You value transparency, accountability, and teamwork, and you foster respectful relationships with employees, customers, vendors, and business partners that contribute to long-term success.
You share our core values:
- Loyal – we approach our work with the view of benefiting Mistahiya and our community
- Respectful – we treat each other as we want others to treat us
- Dependable – we do what we say we will do, seeing all our commitments through
- Transparent – we are clear, concise, and honest in our work and our communities
- Honorable – we honor the land in all that we do
This is a rewarding opportunity for a highly organized accounting professional to make a significant community impact by supporting the financial operations and continued growth of the business.
Duties and Responsibilities
The role of Finance Clerk includes the following responsibilities:
Accounts Payable
- Process vendor invoices and employee expense reports, ensuring proper coding and approval
- Prepare and process electronic funds transfers, cheques, and other payments in accordance with company policies
- Reconcile vendor statements and investigate discrepancies
- Maintain accurate records and filing systems for accounts payable transactions
- Respond to vendor inquiries and maintain positive supplier relationships
Accounts Receivable
- Prepare and issue customer invoices and monthly statements accurately and in a timely manner
- Monitor customer accounts and collections, following up on outstanding balances as required
- Apply customer payments and reconcile accounts receivable balances
- Investigate and resolve customer billing discrepancies
- Assist with cash flow monitoring by maintaining accurate accounts receivable records
Payroll
- Process bi-weekly payroll accurately and on-time, ensuring compliance with company policies and applicable legislation
- Maintain employee payroll records, timesheets, and supporting documentation
- Coordinate with MDC Human Resources regarding employee onboarding, terminations, benefits, and payroll changes
- Prepare and file payroll remittances and statutory deductions, including source deductions and WCB reporting
- Respond to employee payroll inquiries while maintaining confidentiality
Accounting
- Record and reconcile daily fuel sales, in-store sales, and merchant transactions
- Reconcile cash, debit, and credit card receipts
- Monitor margins, sales trends, and variances
- File GST, EHT, WCB, Fuel Tax, and Cigarette Tax returns & remittances
- Bank reconciliation, balance sheet reconciliations, and COGS calculations
- Generate monthly financial reports for General Manager, MDC CFO, and board of directors
Qualifications
Education
- Certificate, Diploma, or Degree in Accounting, Finance, or Business Administration
- Equivalent experience may be considered
Experience
- Must have a minimum of 3 years experience in accounts payable, accounts receivable, payroll, or a related accounting role
- Experience with full-cycle AP and AR processes
- Experience processing payroll and maintaining payroll records
- Experience in a fuel or retail industry environment considered an asset
- Experience with the accounting system Sage 50 is considered an asset
- Knowledge of payroll legislation, source deductions, and regulatory remittances
- Detail oriented with strong time management and organizational skills
- Excellent oral and written communication skills
- Proficiency with MS Word, Excel, PowerPoint, and Outlook
- Must possess a high level of moral judgment for handling confidential information
Work Conditions
- Work is to be performed in-office in Moberly Lake, part-time time with hours to be set with the General Manager
- Occasionally, travel may be required to Chetwynd, BC
- Possibility of a full-time position as a shared Finance Clerk role with the Northern Nations Wellness Center (remote)
Pay: $25.00-$30.00 per hour
Benefits:
- Mileage reimbursement
- Paid time off
Application question(s):
- Are you located in Moberly Lake, Chetwynd, or Hudson's Hope, BC?
Work Location: In person
