Description
The Werklund School of Education is currently seeking a Regular Part-time Academic Support Administrator.
The Academic Support Office includes the Offices of Research, Internationalization, Teaching and Learning, Equity, Diversity & Inclusion, Indigenous Education and Experiential Learning that support Faculty members, Postdoctoral Scholars, Teaching Assistants, Sessional Instructors and students at Werklund School of Education.
The Academic Support Administrator will reports to Manager, Academic Support Offices.
Due to operational requirements, this AUPE position is part- time (0.5 FTE), 17.5hours per week, predominantly in-person and on-campus for 2.5 days per week. Standard work hours are 8:30 am - 4:30 pm.
Summary of Key Responsibilities (job functions include but are not limited to):
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Drafting budget sections of grants, letters of support from Werklund Academic Support Office for grant proposals and match funding.
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Maintaining updated versions of research related documentation and files.
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Supporting Principal Investigators (PI's) with research-related forms.
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Communicating with PI's about the internal deadlines, organizing and compiling the documentation; Liaising with RSO on deadlines and procedures etc.
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Supporting faculty members and Academic Support office team members in completing and submitting the material for awards, grants, nominations, project extensions etc.
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Providing reporting to various grant funding agencies.
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Processing expense reimbursements and entries for large grants.
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Assisting with overall organization for grants and compiling a wide variety of documentation.
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Assisting with Tri-Council narrative CV writing.
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Assisting faculty with new PGA (research management system), new Tri-Council portal and other UCalgary portals.
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Attending Tri-Council and other grant agency's information webinars, as well as UCalgary research-related sessions.
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Editing documents for clarity, accuracy, and consistency .
Qualifications / Requirements:
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Completion of an undergraduate degree with 2-5 years of related experience in research environment, preferably in a post-graduate institute.
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Must have established knowledge and skills about research portfolios, procedures, practices and project set-ups etc. at UCalgary through formal training or on-the-job experience.
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High level proficiency with MS Office (Outlook, Word, Excel), PeopleSoft and D2L is required.
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Uses acquired knowledge and experience to solve problems, support research, recognize, evaluate and select solutions from established options.
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Experience working with expense claim reconciliation is an asset.
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Must have excellent communication, organizational, and interpersonal skills.
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This position requires a level of tact and diplomacy in dealing with sensitive and confidential materials and the ability to exercise some initiative and judgement in prioritizing work to meet requirements within the framework of the University of Calgary and Werklund School of Education policies and procedures.
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Able to work effectively both independently with moderate degree of supervision and as part of a team. Understands how the assigned duties relate to others in the team and how the team integrates with other related teams.
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Flexibility, tact, perseverance, initiative are all crucial to daily work and success in the role.
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A high degree of accuracy, attention to detail, time management skills, and ability to prioritize are required to be successful in the role.
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Must possess a high level of integrity and ability to maintain confidentiality.
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Proven ability to work in an open-space environment that is complex, changing and at times stressful, is critical to the role.
Application Deadline: July 13, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
