Our client is a rapidly growing Canadian medical technology company dedicated to developing innovative healthcare solutions that improve patient outcomes and advance the standard of care.
As they continue to expand and prepare for the next phase of growth, they are seeking a highly organized Project Assistant, Facilities to support a variety of facilities, construction, and operational initiatives in a dynamic, collaborative environment on a temporary basis.
Key Responsibilities:
- Provide administrative and project coordination support for facilities, office moves, construction, and renovation projects.
- Maintain project documentation, trackers, work orders, budgets, and meeting action items.
- Coordinate with vendors, contractors, and internal stakeholders on scheduling, access, deliveries, and project updates.
- Support office operations including seating plans, employee moves, locker assignments, office supplies, furniture procurement, and vendor services.
- Assist with purchasing, invoice tracking, deliveries, and facilities-related requests.
- Provide administrative support to Facilities, Maintenance, Janitorial, Catering, and other operational teams.
- Conduct office walkthroughs, identify issues, coordinate follow-up actions, and support general site operations.
- Act as a backup project coordinator for construction and renovation initiatives, liaising with contractors and vendors to ensure projects stay on track.
We are looking for an individual with at least 3 years of full-cycle accounting work experience. CPA designation highly preferred, but candidates who are actively pursuing CPA and will be designated soon will also be seriously considered. Proficiency in Excel (pivot tables, V look-ups, etc.) is required. Candidates will have a friendly, clear, and professional communication style.
- 2–3+ years of experience in project coordination, facilities, construction, renovation, property management, or a related administrative role.
- Strong organizational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.
- Familiarity with construction terminology and drawings is an asset.
- Proficient with Microsoft Office; experience with Visio and maintenance management software is a plus.
- Self-motivated, resourceful, and comfortable working both independently and collaboratively.
- Adaptable, detail-oriented, and proactive in solving problems and following through on tasks.
- Positive, approachable, and professional with strong communication and relationship-building skills.
- Post-secondary education in project management, facilities, building management, engineering, or a related field is considered an asset.
- Valid driver's licence and clean driving record required.
$28–$38 per hour, plus 4% vacation pay, depending on experience and qualifications.
HYBRID. The company is headquartered in Burnaby, BC.
Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume (preferably in MS Word format as it works best with our internal systems). Thank you!
