25 meilleures offres (scheduling coordinator, bedford, ns) (à pourvoir)

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- De 65 000 $ à 80 000 $ par an
- Temps plein
- Google Suite
- Microsoft Office
- Expérience administrative
- Régimes de participation aux bénéfices
- Assurance Dentaire
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Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- De 45 000 $ à 65 000 $ par an
- Temps plein
- Expérience administrative
- Amélioration continue
- Sens de l'organisation
- Assurance Dentaire
- Congés payés
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Office Administrator
Convergint Technologies Ltd —Dartmouth, NS
- De 23 $ à 25 $ de l’heure
- Temps partiel
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
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Scheduling Coordinator
ParaMed —Bedford, NS
- Temps plein
- Saisie de données
- Travail de bureau
- Assurance Dentaire
- Programme d'Aide aux Employés
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Patient Service Coordinator
Hatheway Orthodontics - Bedford Orthodontics —Bedford, NS
- De 23 $ à 26 $ de l’heure
- Temps plein
- Sens de l'organisation
- En présentiel
- Compétences en communication
- Assurance Dentaire
- Congés payés
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23 h
Administrative Coordinator
Dalhousie University —Halifax, NS
- De 29,18 $ à 36,95 $ de l’heure
- Temps plein
- Expérience administrative
- Baccalauréat
- Gestion de budget
- Assurance Dentaire
- Bourses d'Études
15 h
Administrative Coordinator
Shannex —Bedford, NS
- Temps plein
- Contrôle de l'inventaire
- Traitement de texte
- Microsoft Office
- Assurance Dentaire
- Programme d'Aide aux Employés
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Warehouse & Operations Coordinator
Trebley Warehousing Ltd. —Dartmouth, NS
- De 18 $ à 23 $ de l’heure
- Temps plein
- Gestion des stocks
- Saisie de données
- Expérience en entrepôt
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Port of Entry (POE) Program Staff (On call)
YMCA of Greater Halifax/Dartmouth —Goffs, NS
- 27 $ de l’heure
- Temps partiel
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Network Engagement Coordinator
Feed Nova Scotia —Dartmouth, NS
- De 52 993 $ à 62 345 $ par an
- Fins de semaine au besoin
- Travail hybride
- Microsoft Word
- Microsoft Outlook
- Bases de données
- Congés payés
- Programme d'Aide aux Employés
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il y a 6 jours
Full-Time Scheduling Coordinator
Paladin Security —Halifax, NS
- 18,50 $ de l’heure
- Temps plein
- Service à la clientèle
- Anglais
- Diplôme d'études secondaires
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il y a 6 jours
Client Service Coordinator
Bayshore HealthCare —Halifax, NS
- De 42 300 $ à 48 000 $ par an
- Temps plein
- Anglais
- Windows
- Microsoft Office
- Assurance Dentaire
- Congés payés
il y a 3 jours
Client Experience & Administrative Coordinator
Element School Of Performing Arts —Bedford, NS
- De 18,50 $ à 20,00 $ de l’heure
- Temps partiel
- Hospitalité
- Google Suite
- Pas d'expérience requise
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il y a 8 jours
Medical Office Administrator
Lifemark Health Group —Halifax, NS
- Temps plein
- Diplôme d'études secondaires
- Saisie de données
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Schedule Coordinator
Konecranes —Dartmouth, NS
- Temps plein
- Baccalauréat
- Compétences en informatique
- Compétences en communication
- Jours fériés payés
- Assurance Invalidité
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Training Coordinator
Municipal Group of Companies —Bedford, NS
- Fins de semaine au besoin
- Microsoft Outlook
- Service à la clientèle
- Expérience administrative
Debrief Coordinator - 12 Month Contract
DHL —Dartmouth, NS
- Contrat
- Microsoft Word
- Microsoft Outlook
- Service à la clientèle
Project Coordinator
ALLMAR INC. —Dartmouth, NS
- De 60 000 $ à 70 000 $ par an
- Temps plein
- Microsoft Word
- Microsoft Outlook
- Service à la clientèle
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Workforce Coordinator
Shannex —Halifax, NS
- Temps plein
- Affaires
- Assurance Dentaire
- Programme d'Aide aux Employés
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Care Coordinator
Lifemark Health Group —Halifax, NS
- Temps partiel
- Cabinet médical
- Sens de l'organisation
- Systèmes de dossier médical électronique
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Project Coordinator
EllisDon Group —Halifax, NS
- De 65 000 $ à 75 000 $ par an
- Temps plein
- Contrôle de la qualité
- Construction et rénovation
- Compétences en communication
il y a 5 jours
Coordinator Workplace Services
Deloitte —Halifax, NS
- De 47 000 $ à 78 000 $ par an
- Heures supplémentaires
- Travail hybride
- Microsoft Word
- Microsoft Outlook
- Anglais
Client Services Coordinator
Shannex —Halifax, NS
- Temps partiel
- Microsoft Powerpoint
- Bilingue
- Microsoft Word
- Assurance Dentaire
- Programme d'Aide aux Employés
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CCR-Care Coordinator
Lifemark Health Group —Elmsdale, NS
- Temps partiel
- Anglais
- Diplôme d'études secondaires
- Saisie de données
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Facilities Coordinator
Cushman & Wakefield —Dartmouth, NS
- De 50 065 $ à 58 900 $ par an
- Fins de semaine au besoin
- Microsoft Powerpoint
- Microsoft Word
- Compétences informatiques
Postuler rapidement
il y a 12 jours

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : scheduling coordinator (bedford, ns)

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

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Détails du poste

Permanent | Temps plein

Avantages

Régimes de participation aux bénéfices
Assurance Maladie Complémentaire
Assurance Dentaire
Congés payés

Compétences

Français
Tenue de dossiers
Google Suite
Gestion des opérations
Tenue des dossiers
Expérience en soutien administratif
Expérience en opérations administratives et commerciales
Microsoft Office
Expérience administrative
Gestion des horaires
Gestion de projet
Gestion des données
Amélioration continue
Sens de l'organisation
Archivage de documents
Expérience en soutien exécutif
Gestion de bureau
Gestion des documents
Calendrier Microsoft Outlook
Loi sur la protection des renseignements personnels et les documents électroniques (LPRPDE)
Compétences en communication
Coordination d'équipe
Suivi de l'avancement des projets
Amélioration des processus opérationnels

Description complète du poste

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

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Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Language:

French (required)

Work Location: In person

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scheduling coordinator emplois - bedford, ns

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Schedule Coordinator

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : scheduling coordinator (bedford, ns)

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