25 meilleures offres (coordinator, bedford, ns) (à pourvoir)

Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- De 45 000 $ à 65 000 $ par an
- Temps plein
- Expérience administrative
- Amélioration continue
- Sens de l'organisation
- Assurance Dentaire
- Congés payés
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Real Estate Transaction & Office Coordinator
Royal LePage Atlantic —Dartmouth, NS
- De 40 000 $ à 45 000 $ par an
- Temps plein
- Service à la clientèle
- Traitement de texte
- Réception
- Assurance Invalidité
- Assurance Dentaire
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il y a 1 jour
Administrative Coordinator
Dalhousie University —Halifax, NS
- De 29,18 $ à 36,95 $ de l’heure
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- Expérience administrative
- Baccalauréat
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- Assurance Dentaire
- Bourses d'Études
il y a 2 jours
Scheduling Coordinator
ParaMed —Bedford, NS
- Temps plein
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- Travail de bureau
- Assurance Dentaire
- Programme d'Aide aux Employés
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Patient Service Coordinator
Hatheway Orthodontics - Bedford Orthodontics —Bedford, NS
- De 23 $ à 26 $ de l’heure
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il y a 3 jours
Administrative Coordinator
Shannex —Bedford, NS
- Temps plein
- Contrôle de l'inventaire
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- Microsoft Office
- Assurance Dentaire
- Programme d'Aide aux Employés
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Admin - MLS listing coordinator
Sutton Group Professional Realty —Halifax, NS
- De 45 000 $ à 50 000 $ par an
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- Google Suite
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- Congés payés
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il y a 3 jours
Project Coordinator
ALLMAR INC. —Dartmouth, NS
- De 60 000 $ à 70 000 $ par an
- Temps plein
- Microsoft Word
- Microsoft Outlook
- Service à la clientèle
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Care Team Coordinator- Halifax
Closing the Gap Healthcare —Bedford, NS
- Anglais
- Saisie de données
- Terminologie médicale
- Assurance Dentaire
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Housing & Homelessness Coordinator
Halifax Regional Municipality —Halifax, NS
- De 76 490 $ à 105 170 $ par an
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il y a 7 jours
Youth Health Centre Coordinator
Nova Scotia Health Authority (NSHA) —Dartmouth, NS
- De 38,43 $ à 50,99 $ de l’heure
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- Baccalauréat
- Assurance Invalidité
- Assurance Dentaire
il y a 6 jours
Office & Project Coordinator
Root Developments —Halifax, NS
- De 24 $ à 28 $ de l’heure
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- Microsoft Word
- Microsoft Outlook
- Service à la clientèle
- Assurance Dentaire
- Travail à domicile
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Workforce Coordinator - DePaul Hall
Shannex —Bedford, NS
- Temps plein
- Affaires
- Assurance Dentaire
- Programme d'Aide aux Employés
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il y a 1 jour
Office Coordinator (Full-time)
Nova Scotia Construction Sector Council —Halifax, NS
- De 24 $ à 28 $ de l’heure
- Fins de semaine au besoin
- Microsoft Powerpoint
- Microsoft Word
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il y a 12 jours
Front Desk Care Coordinator
Lifemark Health Group —Dartmouth, NS
- Temps partiel
- Microsoft Office
- Diplôme d'études secondaires
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Project Coordinator
Canadian Solar SSES (Canada) Inc —Halifax, NS
- 90 000 $ par an
- Fins de semaine au besoin
- Microsoft Word
- Service à la clientèle
- Anglais
- Assurance Invalidité
- Assurance Dentaire
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il y a 1 jour
Part-Time Community Coordinator / Administrative Assistant
9Mile Business Centre —Bedford, NS
- À partir de 19,23 $ de l’heure
- Temps partiel
- Google Suite
- Microsoft Outlook
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CCR-Care Coordinator
Lifemark Health Group —Halifax, NS
- Temps partiel
- Microsoft Office
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Recruitment Coordinator
Armour Transportation Systems —Dartmouth, NS
- Temps plein
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Hospital Project Coordinator
Harbourview Regional Health Centre —Halifax, NS
- De 4 952 $ à 6 000 $ par mois
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il y a 7 jours
Project Coordinator
EllisDon Group —Halifax, NS
- De 65 000 $ à 75 000 $ par an
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il y a 7 jours
Care Coordinator
Lifemark Health Group —Halifax, NS
- Temporaire
- Microsoft Office
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Office Coordinator
BMT —Dartmouth, NS
- Temps partiel
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- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
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20 h
Part-time Communications Coordinator | Coordonnateur des communications (temps partiel)
Canadian Sport Institute Atlantic —Halifax, NS
- De 27 000 $ à 32 000 $ par an
- Temps partiel
- Télétravail
- Marketing
- Gestion des réseaux sociaux
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il y a 9 jours
Employer Relations Coordinator
Dalhousie University —Halifax, NS
- De 63 337 $ à 84 730 $ par an
- Temps plein
- Travail hybride
- Logiciels de GRC/CRM
- Vente
- Développement commercial
- Assurance Dentaire
- Bourses d'Études

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Office Manager & Systems Coordinator

Design Build Solutions Limited
Halifax, NS

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Détails du poste

Permanent | Temps plein

Avantages

Cotisation égale au RÉER
Assurance Dentaire
Congés payés
Événements d'Entreprise
Programme d'Aide aux Employés
Stationnement sur place

Compétences

Gestion des coûts
Tenue de dossiers
Soutien à la coordination du recrutement
Administration de système
Gestion des fournisseurs
Logiciel d'entreprise
Politiques de santé et sécurité au travail
ATS
Expérience en soutien administratif
Expérience en opérations administratives et commerciales
Expérience administrative
Revit
Amélioration continue
Prise de décisions
Préparation de rapports et de présentations
Rédaction de rapports
Gestion des relations avec les fournisseurs
Sens de l'organisation
Technologies de l'information
SIRH
Traitement des bons de commande
Gestion de bureau
Intelligence artificielle
Gestion des documents
Affaires
Autodesk
ProCore

Description complète du poste

OFFICE MANAGER & SYSTEMS COORDINATOR

ABOUT US

Design Build Solutions is a fully integrated design-build development company focused on multi-unit residential communities for seniors. We combine development, construction management, and manufacturing under one umbrella, and we work across the full project lifecycle: design, construction, commissioning, handover, as well as cost and budget management.

We are looking for an Office Manager & Systems Coordinator to keep our office and administrative operations running smoothly while taking ownership of the software systems the business runs on.

THE OPPORTUNITY

This is a combined business support and systems role in a fast-paced operational environment. The systems side is a defined part of the job, not an incidental duty: acting as our internal administrator for core platforms, building internal tools and reporting where a commercial product isn't warranted, and applying approved tools to routine administrative work within the standards set by our policies.

The role is weighted toward office, HR, and management administration, and we expect the systems component to grow as that work matures. It works closely with leadership, project teams, and administrative staff, and reports to the Director of Business Operations.

The right person is practical and operationally minded, comfortable across office, project, and manufacturing environments, and confident enough with technology to improve how things get done rather than just maintain them.

KEY RESPONSIBILITIES

Systems & Software

· Act as internal administrator for core platforms — Microsoft 365, Revit, Procore, and approved AI tools — managing accounts, permissions, templates, and workflow configuration

· Build and maintain internal forms, automations, and reporting using low-code tools

· Maintain document control and version control across design, construction, and maintenance records

· Liaise with software vendors and IT support on issues, upgrades, and integrations, and keep process documentation current

AI Integration & Continuous Improvement

· Identify routine administrative and reporting tasks suited to automation or AI assistance, and implement improvements with approval

· Use approved AI tools for drafting, summarizing, and data handling, with human review before any output is finalized or distributed

· Apply company AI usage standards to confidential employee, client, and commercial information

Office & Operations

· Oversee day-to-day office operation, including facilities, equipment, and supplies

· Manage supplier relationships, purchase orders, and expense coordination, and support health, safety, and compliance administration in line with company policy and OHS obligations

HR Administration

· Coordinate onboarding and offboarding, including documentation, equipment and systems provisioning, and inductions

· Maintain confidential employee records, administer leave, and track certification and licence renewals

· Coordinate recruitment scheduling and candidate correspondence, and maintain subcontractor prequalification, insurance, and certification records

Management Support

· Manage schedules, travel, and meeting logistics for the management team

· Prepare agendas and minutes, and track resulting actions

· Prepare reports, presentations, tender documentation, and internal communications, and act as first point of contact for internal and external stakeholders

EDUCATIONAL BACKGROUND AND QUALIFICATIONS

The role draws on three distinct disciplines — business administration, human resources, and business systems. We do not expect formal qualification in all three, and we assess the combination rather than any single credential.

· Post-secondary qualification in business administration or management, human resource management, information systems or business analysis, or construction management and the built environment

· Sector: a construction site or general safety induction card, held or obtained on commencement, where the role involves site attendance

· Equivalency: substantial demonstrable experience is accepted in place of formal qualification — candidates who built their systems capability through practice rather than study are encouraged to apply

EXPERIENCE AND CAPABILITY

Required

· 5+ years in a business support, operations, or systems administration role, including responsibility for HR or office administration

· Demonstrable experience administering and configuring business software, and building internal tools, automations, or reports without developer support

· Proven discretion in handling confidential employee and corporate information

· Strong organizational skills, sound judgment, and the ability to manage competing priorities to deadline with limited supervision

· Practical experience applying AI tools at work, with clear judgment as to their appropriate use and limitations

Desirable

· Construction, engineering, or property sector experience, and familiarity with project delivery terminology

· Experience with a construction project management platform such as Procore or Autodesk Construction Cloud

· Experience with an HRIS, applicant tracking system, or payroll platform, and with estimating or cost management processes

Pay: $45,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
On-site parking
Paid time off
RRSP match

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : coordinator (bedford, ns)

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