HSE / HR Assistant
Grande Prairie, Alberta
Nordic Energy Canada Corp. is seeking a highly organized, professional, and personable HSE / HR Assistant to join our team. This is an administration-focused position that supports our HR/HSE Manager, with a focus on Transportation Compliance, and operations departments while serving as the first point of contact for employees, clients, vendors, and visitors.
The ideal candidate is a self-motivated administrative professional who enjoys working in a fast-paced environment, managing multiple priorities, and contributing to a positive workplace safety culture.
Key Responsibilities
Reception & Administrative Support
- Greet and assist employees, clients, vendors, and visitors in a professional and friendly manner.
- Answer and direct incoming phone calls, emails, and inquiries.
- Maintain a professional and welcoming office environment.
- Manage filing systems, document control, and data entry.
- Prepare reports, spreadsheets, letters, forms, and company communications.
- Schedule meetings, interviews, orientations, and training sessions.
- Support day-to-day office operations and administrative functions.
Recruitment & Human Resources
- Create and post job advertisements on various recruitment platforms.
- Review and screen resumes and applications.
- Coordinate interviews and candidate communications.
- Conduct reference checks and assist with pre-employment requirements.
- Prepare employment offers, onboarding packages, and employee documentation.
- Maintain confidential employee files and records.
- Assist with employee onboarding and orientation processes.
- Support employee benefits administration and HR record management.
Health, Safety & Environment (HSE)
- Maintain employee training records, safety certifications, and competency files.
- Track, schedule and monitor training, safety ticket, etc
- Assist with safety meeting preparation, attendance records, and documentation.
- Support incident reporting, investigations, and corrective action tracking.
- Maintain safety databases and electronic record systems.
- Assist with client compliance submissions, contractor prequalification requirements, and regulatory documentation.
Transportation Administration
- Maintain driver qualification files and transportation compliance records.
- Assist with fleet documentation and compliance recordkeeping.
- Support transportation-related administrative functions and reporting.
Qualifications
- Minimum 2 years of administrative experience.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication abilities.
- Proficient with Microsoft Office, office 365, Teams, SharePoint, (Word, Excel, Outlook).
- Ability to handle confidential information professionally and with discretion.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Experience in Human Resources, Safety Administration, Transportation Administration, or Oilfield Services is considered an asset.
- Experience with systems such as Samsara, BIS Safety, or similar software platforms is considered an asset.
- Experience with onboarding, training administration, compliance documentation, and employee records management is considered an asset.
What We Offer
- Competitive compensation based on experience.
- Comprehensive benefits package.
- Professional development and training opportunities.
- Stable, full-time employment.
- Opportunity to contribute to a growing and dynamic organization.
About Nordic Energy Canada Corp.
Nordic Energy Canada Corp. provides transportation and production services throughout Western Canada. We are committed to operational excellence, regulatory compliance, employee development, and maintaining the highest standards of health and safety.
If you are a detail-oriented administrative professional who enjoys supporting people, maintaining organization, and contributing to a safety-focused culture, we encourage you to apply.
Pay: $22.00-$30.00 per hour
Work Location: In person
