Duties
The successful candidate will provide procurement and administrative support services to military and civilian clients at 4 Wing Cold Lake while supporting the PG-04 Wing Procurement Manager in the delivery of procurement services across the Wing. Primary duties include assisting clients with the procurement of goods and services, establishing and managing Standing Offers and Supply Arrangements, preparing procurement documentation, coordinating approvals, maintaining procurement records, monitoring requests throughout the procurement process, and providing guidance on established policies and procedures. The incumbent will work closely with internal stakeholders to ensure procurement requirements are processed accurately, efficiently, and in accordance with Government of Canada and Department of National Defence policies. Given the operational nature of the Wing, the position supports a fast-paced environment where flying operations and mission requirements often drive priorities and timelines.
A typical day may involve responding to client inquiries, reviewing procurement requests for completeness, and working directly with clients to develop and refine procurement documentation, including Statements of Work, Bases of Payment, Mandatory Criteria, and other solicitation and contract documents. The incumbent will establish Standing Offers and Supply Arrangements to support recurring requirements, liaise with suppliers and internal stakeholders, track procurement actions, maintain electronic records, and assist the PG-04 Wing Procurement Manager with procurement planning and workload management. Employees can expect a dynamic work environment where priorities may shift quickly to support operational and training requirements associated with one of Canada's busiest fighter wings.
The position is located at 4 Wing Cold Lake, one of Canada's largest and busiest operational air force bases and home to Canada's fighter force. Cold Lake offers a welcoming community, affordable housing, short commute times, and exceptional recreational opportunities. In addition, employees and their eligible dependants receive complimentary membership to the JJ Parr Sports Centre (JJPAR), which provides access to a fully equipped fitness centre, swimming pool, skating rink, squash courts, and a variety of recreational and wellness programs. Combined with excellent outdoor activities such as boating, fishing, camping, hiking, golfing, and snowmobiling, Cold Lake offers an outstanding quality of life for individuals and families alike while contributing to an important national defence mission.
Work environment
Together, DND and the Canadian Armed Forces (CAF) form the largest and most complex organization in Canada. DND's role is to provide services and support to the CAF in their operations and missions at home and abroad. DND and the CAF work side-by-side to fulfill the Government of Canada’s mission to defend Canada and Canadians and contribute to international peace, security, and stability efforts.
What do we offer?
At DND we foster a work environment where employees have opportunities to grow, learn, progress in their careers, and have job satisfaction over the long-term. You’ll enjoy:
✅ A career among a dynamic and dedicated team.
✅ Opportunities for advancement.
✅ A diverse, respectful, and inclusive work environment.
✅ A total benefits package including a competitive salary, health and dental insurance plans, pension plan and a variety of leave entitlements.
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In line with Treasury Board Secretariat (TBS) direction, the Department of National Defence has adopted a common hybrid work model where employees work at their designated worksite at least 4 days each week, or 80% of their regular schedule. Some positions may require full-time on-site presence.
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Intent of the process
The purpose of this process is to staff 3 (three) English Essential PG-02 positions on an indeterminate (permanent) basis in Cold Lake, Alberta.
A pool of partially or essentially qualified candidates may be established through this process and used to staff identical or similar positions with various employment tenures (temporary and permanent), language profiles, operational requirements, and conditions of employment at the Department of National Defence.
Positions to be filled
3
Important messages
How does this work?
✅ Step 1: Read the entire advertisement. Want to join our team? Let us know you’re interested! Click “”
✅ Step 2: Tell us about yourself! Attach your resume and answer the screening questions in the online application.
✅ Step 3: We will carefully review all your qualifications. If your talent matches one of our immediate or upcoming opportunities, we may contact you for further information or assessment.
Creating an environment where diverse perspectives are valued begins with self-declaration. Count yourself in and self-declare by identifying to which employment equity group(s) you belong. In order to self-declare, please ensure to indicate this by checking off the appropriate box within the online application as part of the Employment Equity section.
- Persons are entitled to participate in the appointment process in the official language of their choice.
- Our organization will only accept on-line applications for this opportunity. Please click “” to submit your application. If there are limitations or special circumstances preventing you from submitting your application via the GC Jobs online portal, you must contact us and receive approval to via an alternate means PRIOR to the closing date.
- Depending on the position being staffed:
- Additional qualifications, operational requirements and/or conditions of employment may be required
- Varying degrees of breadth and depth of experience may be deemed essential
- Asset qualifications may be invoked as essential qualifications
- You may be contacted and asked to submit information or be further assessed
- Applicants who to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users.
- All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the applicants. Your overall conduct and communications, including email correspondence, may be used in the assessment of qualifications and competencies.
- The information you provide in this application must be true and may be verified. Any false information may result in the rejection of your application and/or not hiring you. Please only check off the locations that you are truly willing and able to work from. Choosing a location that you are not truly willing and able to work from slows down the process and impacts our ability to staff positions within the Department. By submitting an application, you are confirming that you are either currently living in one of these locations or are willing to relocate to them.
- To ensure the integrity of the selection process, the content and questions of the assessment must remain confidential. Please do not discuss or share the assessment content with anyone, including other candidates. You must complete the assessment, including screening questions, by yourself, without the help of others, including the use of unapproved internet resources and artificial intelligence. Any violation may result in potential consequences which could include your elimination from this selection process.
- If, at any point in this process or upon qualifying in this process, your Values and Ethics do not align with that of the Department of National Defence and Canadian Forces Code of Values and Ethics and Values and Ethics Code for the Public Sector, you will be eliminated from further consideration in this process. (Copy and paste these links in your browser for more information: https://www.canada.ca/en/department-national-defence/services/benefits-military/defence-ethics/policies-publications/code-value-ethics.html AND https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=25049)
Reliability Status security clearance
Learn more about security screening process.
COE1. Strict adherence to the Department of National Defence and Canadian Forces Code of Values and Ethics, Values and Ethics Code for the Public Sector, Directive on Conflict of Interest, and Defence Administrative Orders and Directives (DAOD) 7021-1, Conflict of Interest.
Copy and paste these links in your browser for more information:
- https://www.canada.ca/en/department-national-defence/services/benefits-military/defence-ethics/policies-publications/code-value-ethics.html
- https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=25049
- https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=32627
- https://www.canada.ca/en/department-national-defence/corporate/policies-standards/defence-administrative-orders-directives/7000-series/7021/7021-1-conflict-of-interest.html
Additional conditions of employment may be required, depending on the position being staffed. The complete list of conditions of employment will be communicated to candidates at the time of consideration for appointment for each position being staffed.
Your application must clearly explain how you meet the following
Note: To support an efficient assessment process, essential experience criteria may be evaluated sequentially, one criterion at a time. Candidates must meet each criterion being assessed in order to proceed to the evaluation of subsequent criteria. Candidates who do not meet the criterion under review will be screened out of the process. It is the responsibility of candidates to carefully review the requirements and to ensure their application clearly demonstrates how each experience criterion is met.
❗ Essential qualifications are qualifications that you must meet in order to be considered for the position. This means that when you , your application must clearly demonstrate how you meet the education and experience listed below.
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EDUCATION
ED1. A secondary school diploma or employer-approved alternatives (see Note 1).
Note 1: The employer-approved alternatives to a secondary school diploma are:
- A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
- An acceptable combination of education, training and/or experience.
Candidates who already meet both of the following criteria must be accepted as meeting the secondary school diploma requirement:
- Candidates who have achieved a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; and
- Candidates who have been appointed or deployed for an indeterminate period to a position in the PG classification.
The opportunity to be assessed by at least one of the two employer-approved alternatives must be offered to candidates who have not previously met the secondary school diploma requirement.
Candidates who were appointed or deployed on an indeterminate basis using an acceptable combination of education, training and/or experience meet the secondary school requirement for the PG classification only and must be reassessed for entry to other classifications on the basis of this alternative.
Note 2: Acceptable experience and/or training in a field relevant to positions in the PG classification is required when the education qualification specified for the position being staffed is a secondary school diploma or employer-approved alternatives.
Learn more about degree equivalency.
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EXPERIENCE
EX1. Experience coordinating requests or providing client service support related to operational, procurement, materiel management, or administrative activities.
EX2. Experience managing information to support operational activities, compliance requirements, or the delivery of goods and services.
EX3. Experience supporting or conducting procurement activities related to the acquisition of goods or services, such as preparing requisitions, obtaining quotes, monitoring purchase requests, or coordinating purchases.
EX4. Experience supporting contract administration activities, such as preparing contract documentation, monitoring contract files, processing amendments, maintaining contract records, or assisting with solicitation and evaluation processes.
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COMPETENCIES
C1. Demonstrating Integrity and Respect
C2. Thinking Things Through
C3. Working Effectively with Others
C4. Showing Initiative and Being Action Oriented
C5. Communication.
May be applied / assessed at a later date
❗ Asset qualifications are qualifications that may be required for the position. If you possess any of the qualifications listed below, please clearly demonstrate how you meet the qualification in your application.
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ASSET EXPERIENCE
AEX1. Experience working in Materiel Management.
AEX2. Experience interpreting and ing Procurement and Materiel Management policies or directives.
AEX3. Experience in providing guidance or updates to management or clients on purchasing and materiel management activities.
AEX4. Experience in procurement activities such as preparing purchase requisitions, creating Statements of Work (SOW), or communicating with suppliers.
AEX5. Experience administering contracts or supply arrangements, including resolving issues or reviewing Statements of Work (SOW).
AEX6. Experience using data gathering and analysis techniques to support operational activities and to define and document client and data requirements.
AEX7. Experience using contracting, procurement, or materiel management systems and databases, such as Defence Resource Management Information System (DRMIS), CanadaBuys, Contract Data Management System (CDMS), or Standing Offer and Supply Arrangement App (SOSA).
AEX8. Experience working in contracting or procurement within a government environment.
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The Department of National Defence is committed to creating a diverse and inclusive team that reflects Canada's population.
To achieve a representative workforce, selection may be based on qualified candidates self-declaring as belonging to one or more of the following EE designated groups: Indigenous peoples, persons with disabilities, women, and visible minorities.
We encourage you to indicate if you belong to one or more of the designated groups when you .
Information on employment equity: https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/employment-equity.html
As means to support our military families and linked with the Department of National Defence priorities, consideration may be given to the spouses or common-law partners of serving Canadian Armed Forces (CAF) members.
We're committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact the hiring organization below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
Learn more about assessment accommodation.
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the population it serves. We promote employment equity and encourage you to self-declare if you belong to one of the designated employment equity groups when you .
Learn more about diversity and inclusion in the public service.
Selection may be limited to members of the following employment equity groups: Indigenous (Aboriginal) peoples, persons with disabilities, visible minorities, and women.
Learn more about employment equity.
Why work at Department of National Defence? Click here to find out: Reasons to work at the Department of National Defence
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