25 meilleures offres (scheduling coordinator, airdrie, ab) (à pourvoir)

Office Manager
Theodore Builders —Airdrie, AB
- 70 000 $ par an
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- Expérience administrative
- Sens de l'organisation
- Affaires
- Assurance Dentaire
- Assurance Vision
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il y a 1 jour
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CRL Synergy —Calgary, AB
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- Assurance Invalidité
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Breckenridge Excavating Ltd —Chestermere, AB
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Congés payés
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Project Coordinator
MODUS Structures —Crossfield, AB
- Temps plein
- Ingénierie
- Gestion de projet
- Construction et rénovation
- Assurance Dentaire
- Congés payés
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Coordinator, Transport
Rona —Rocky View County, AB
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
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Administrative Coordinator
Canada Post —Calgary, AB
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- Microsoft Powerpoint
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Superior Propane —Calgary, AB
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Calgary Police Commission - Administrative Coordinator
City of Calgary —Calgary, AB
- De 69 034 $ à 86 292 $ par an
- Fins de semaine au besoin
- Microsoft Powerpoint
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Intake Coordinator
1438690 Alberta Ltd o/a Mosaic Primary C —Calgary, AB
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- Congés payés
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Senior Project Manager – Mechanical Services (Calgary)
Ainsworth —Calgary, AB
- Temps plein
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EHS Coordinator & Advanced First Aid Attendant
Cornerstone Building Brands —Calgary, AB
- Temps plein
- Microsoft Powerpoint
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Intermediate Coordinator
Gator Construction Group Inc —Calgary, AB
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- AutoCAD
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- Windows
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Project Coordinator
ALLMAR INC. —Calgary, AB
- De 58 000 $ à 68 000 $ par an
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- Microsoft Word
- Microsoft Excel
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il y a 1 jour
HSE & Training Coordinator
Xpera —Calgary, AB
- De 55 000 $ à 65 000 $ par an
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- Microsoft Powerpoint
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- Microsoft Word
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il y a 11 jours
Regional Inventory Coordinator
Crane Supply —Calgary, AB
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Project Coordinator
Titan Sport Systems —Calgary, AB
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- Chariot élévateur
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Tournament Coordinator
Wingfield Golf Club —Calgary, AB
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il y a 4 jours
Project Coordinator – Electrical Construction
AP Electric (CGL) Inc. —Rocky View, AB
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Senior Civil Engineering Technologist /Project Coordinator
Gator Construction Group —Calgary, AB
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Project Coordinator/Administrator
First General Services Calgary —Calgary, AB
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Junior Sales Coordinator
Huli Shipping —Calgary, AB
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Restaurant Director (General Manager)
Beltline Hospitality Group Inc. —Calgary, AB
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Project Coordinator - Construction
Optima Living —Calgary, AB
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MyHealth Walk-In and Comprehensive Care Clinic —Calgary, AB
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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : scheduling coordinator (airdrie, ab)

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Office Manager

Theodore Builders
Airdrie, AB

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Détails du poste

Temps plein
Il y a 1 jour

Avantages

Assurance Maladie Complémentaire
Assurance Dentaire
Événements d'Entreprise
Assurance Vision
Assurance Vie

Compétences

Études postsecondaires
Classement
Expérience administrative
Sens de l'organisation
Télécommunication
Gestion de bureau
Affaires
Compétences en communication
Gestion du temps

Description complète du poste

OFFICE MANAGER
Theodore Builders | Airdrie, Alberta

ABOUT THEODORE BUILDERS

Theodore Builders is a dynamic construction company based in Alberta specializing in general contracting and construction services. We're looking for a detail-oriented, organized Office Manager to join our growing team and support our operations across multiple divisions.

POSITION OVERVIEW

The Office Manager plays a critical role in our organization, providing essential administrative support across corporate operations, human resources, compliance, and special projects. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES

Corporate Administration

Maintain corporate records, annual filings, registrations, licenses, memberships, and compliance documentation across multiple entities
Ensure all documentation is current and organized
Manage corporate filing deadlines and regulatory compliance timelines
Coordinate with legal counsel and external service providers as needed

Office Operations

Support day-to-day administration of office operations and facilities
Manage office supplies ordering and inventory
Coordinate with vendors, manage subscriptions and account relationships
Track and maintain company assets and equipment
Handle general office functions including reception, mail distribution, and telecommunications
Oversee office maintenance, cleaning, and facility repairs
Manage office budget and expense tracking

Human Resources, Payroll & Benefits Administration

Coordinate recruitment process including job posting, screening resumes, and scheduling interviews
Conduct reference checks and background verification
Prepare and process new hire documentation and employment agreements
Assist with employee onboarding including orientation, training coordination, and system access setup
Manage employee offboarding including exit interviews and final paperwork
Maintain current and accurate employee records and personnel files
Support benefits administration including enrollment, policy updates, and employee inquiries
Coordinate employee benefit programs and maintain related documentation
Prepare payroll data, coordinate with payroll provider, and ensure accurate processing
Handle payroll reporting and maintain payroll records
Assist with policy management and employee handbook updates
Support performance management process and documentation
Coordinate workplace development and training initiatives

Workers' Compensation Board & Insurance Administration

Assist with WCB registration, reporting, and annual filings
Support claims administration and maintain claims documentation
Coordinate WCB inspections and compliance audits
Support corporate insurance administration and record maintenance
Maintain insurance certificates and policy documentation
Manage insurance renewals and ensure continuous coverage

Marketing & Business Support

Coordinate branding initiatives and promotional materials
Support social media administration
Assist with company events and employee recognition programs
Coordinate client gifting initiatives
Support business development activities as needed

Property Administration

Assist with administration of company-owned properties
Maintain rent rolls and property tracking
Coordinate utilities and vendor management for properties
Process invoices and maintain property assessments
Track property maintenance and repairs

Safety & Compliance Support

Support inventory tracking of safety equipment and supplies
Coordinate safety equipment ordering and distribution
Assist with administrative compliance requirements and documentation
Support safety meeting coordination and record keeping
Maintain OSHA/regulatory compliance documentation
Assist with safety training coordination and record maintenance

Special Projects

Assist with special projects and initiatives as business needs evolve
Support coordination of company-wide initiatives and programs
Provide administrative support for management projects and meetings

QUALIFICATIONS & REQUIREMENTS

Required Experience

Minimum 5 years of experience in an Office Manager, Administrative Coordinator, Office Administrator, or similar role
Exceptional organizational and time management skills with ability to manage multiple priorities
Strong written and verbal communication skills
Proficiency with Google Workspace
Proficiency with cloud-based business software
Ability to maintain confidentiality and exercise sound judgment
Strong attention to detail and commitment to accuracy
Ability to work independently and take ownership of responsibilities

Preferred Qualifications

Post-secondary education in Business Administration, Office Administration, Human Resources, Accounting, Communications, or related field
Experience with employee benefits administration
Experience with WCB administration
Experience with corporate filings and compliance
Experience in construction industry administration

WHAT WE OFFER

Competitive compensation, health and wellness benefits, and the opportunity to work with a professional team in a growing construction company. You'll play a vital role in supporting our operations and contributing to the success of Theodore Builders.

Pay: $70,000.00 per year

Benefits:

Dental care
Extended health care
Life insurance
Vision care

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : scheduling coordinator (airdrie, ab)

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