THE CHALLENGE
The Item Master Data Specialist is responsible for creating, maintaining, and governing accurate item master records within Microsoft Dynamics 365 Business Central. This role helps ensure the data supporting purchasing, inventory, planning, production, costing, and quality is complete, consistent, and reliable.
Working across Engineering, Supply Chain, Operations, Quality, Finance, and Project Management, you’ll help prevent duplicate items, maintain strong data standards, and ensure item records are properly configured to keep operations moving efficiently.
WHAT WE’LL OFFER YOU
- Competitive Compensation: A comprehensive salary and benefits package.
- Career Growth: Build broad HR experience across recruitment, employee relations, HR operations, compliance, and talent programs while working alongside experienced leaders.
- Safety-First Culture: A workplace where safety, accountability, respect, and continuous improvement are fundamental to everything we do.
- Meaningful Work: Help support the people and teams behind TURBINE-X’s growing modular power operations.
- Values-Driven Team: Join a company that lives its core values: Be Great. Be Kind. Stand Out. Have Fun. Give Back. Together, We Win.
WHAT YOU’LL DO
Item Creation & Maintenance
- Create new item records in Microsoft Dynamics 365 Business Central based on approved item creation requests.
- Review requests for completeness, accuracy, proper authorization, and potential duplication before creating an item.
- Assign item numbers in accordance with company numbering and classification standards.
- Create and maintain clear, standardized item descriptions that support purchasing, receiving, inventory control, production, and field identification.
- Maintain item attributes, categories, product groups, variants, and other classification data.
- Update existing item records through controlled change and approval processes.
- Maintain item lifecycle status, including active, restricted, superseded, obsolete, and blocked items.
- Create and maintain approved substitute, replacement, and supersession relationships where required.
- Support item setup for service parts, spare parts, consumables, tooling, and non-stock items where applicable.
ERP Data Configuration
- Configure and validate applicable item master fields within Microsoft Dynamics 365 Business Central.
- Maintain item descriptions, classifications, units of measure, conversion factors, categories, manufacturer references, and supplier information.
- Configure purchasing, replenishment, planning, inventory, costing, posting, tracking, and warehouse parameters.
- Maintain country of origin, storage requirements, shelf-life information, quality requirements, criticality, financial dimensions, and document references where applicable.
- Coordinate with Finance to ensure costing, posting groups, tax groups, and accounting-related fields are properly configured.
- Work with Planning and Supply Chain to maintain accurate replenishment and planning parameters.
- Ensure required technical and commercial information is complete before items are released for use.
Data Quality & Governance
- Search the existing item master before creating new records to prevent unnecessary duplication.
- Identify and report duplicate, incomplete, inconsistent, incorrectly classified, or obsolete item records.
- Support periodic item master cleansing, reconciliation, and data-quality reviews.
- Enforce item naming, numbering, description, classification, and unit-of-measure standards.
- Verify required approvals and supporting documentation are available before activating an item.
- Maintain traceability of item creation requests, changes, approvals, and effective dates.
- Support controlled bulk uploads and mass changes using approved templates and validation processes.
- Maintain an auditable record of changes to critical master data.
- Assist in developing and improving item master procedures, work instructions, forms, standards, and approval workflows.
- Recommend controls that protect master data from unauthorized, incomplete, or uncontrolled changes.
Item Creation Control
- Confirm an item does not already exist under another item number, description, manufacturer, or part number before creating a new record.
- Verify item requests have been approved by the appropriate functional owner.
- Confirm technical descriptions and specifications are sufficient to accurately identify the item.
- Capture manufacturer and manufacturer part numbers where applicable.
- Verify units of measure and conversion factors are correct.
- Confirm purchasing, planning, costing, inventory, quality, warehouse, and posting fields are complete as required.
- Ensure applicable drawings, datasheets, specifications, certificates, and supporting documentation are referenced or attached.
- Confirm items are correctly classified as purchased, manufactured, subcontracted, consumable, service, non-stock, or other applicable categories.
- Verify revision, supersession, substitute, and approved-alternative relationships are properly documented.
- Ensure quality and traceability requirements are established before purchasing or receiving applicable items.
Cross-Functional Coordination
- Work closely with Engineering, Manufacturing Engineering, Supply Chain, Procurement, Planning, Production, Quality, Warehouse, Logistics, Finance, Project Management, and Service teams.
- Interpret engineering drawings, Bills of Materials, technical specifications, vendor datasheets, and purchasing information to support accurate item setup.
- Coordinate with functional owners to resolve incomplete, inconsistent, or conflicting item information.
- Support BOM creation and maintenance by ensuring component items are available and properly configured before BOM release.
- Resolve item master issues that prevent purchase requisitions, purchase orders, production orders, inventory transactions, or project activities from progressing.
- Support supplier and manufacturer clarification when additional part information is required.
- Coordinate with ERP consultants and system support providers where required.
Reporting & Continuous Improvement
- Track item creation requests, turnaround times, unresolved requests, and data-quality issues.
- Monitor first-time-right item creation and mandatory-field completion.
- Help identify purchasing, planning, inventory, production, or costing disruptions caused by inaccurate master data.
- Support improvements to item creation workflows, approval processes, data standards, and system controls.
- Participate in ERP data migration, mass upload, reconciliation, and cleansing initiatives.
- Identify opportunities to improve item classification, descriptions, units of measure, and data consistency.
- Support continuous improvement initiatives that strengthen ERP data quality and operational efficiency.
WHAT YOU’LL BRING
Experience
- Diploma or bachelor’s degree in Supply Chain Management, Business Administration, Engineering Technology, Manufacturing, Information Systems, or a related field preferred.
- Two or more years of experience in item master data, ERP administration, material planning, procurement, inventory control, manufacturing engineering, document control, or a related function.
- Experience working within a manufacturing, equipment packaging, energy, industrial, or project-based environment is preferred.
- Strong understanding of item master data and its impact on procurement, inventory, planning, production, costing, and financial reporting.
- Ability to interpret engineering drawings, Bills of Materials, technical specifications, vendor datasheets, and purchasing information.
- Understanding of manufacturing and supply chain terminology.
- Working knowledge of units of measure and unit conversions.
- Experience identifying similar items and preventing duplicate item creation.
- Strong analytical, problem-solving, organizational, and document-control skills.
- Strong written and verbal communication skills.
- Ability to coordinate effectively across technical, operational, supply chain, and financial teams.
- Ability to handle commercially sensitive and confidential information appropriately.
Systems & Technical Skills
- Experience with Microsoft Dynamics 365 Business Central is strongly preferred.
- Experience creating and maintaining item records, units of measure, categories, planning parameters, costing data, and posting groups is considered an asset.
- Experience supporting Bills of Materials, purchasing, production orders, warehouse transactions, or project/job costing is preferred.
- Proficiency with Microsoft Excel, including filtering, lookups, data validation, reconciliation, and data review.
- Familiarity with ERP data migration, bulk uploads, mass changes, or data-cleansing projects is considered an asset.
- Ability to follow established processes while identifying opportunities to improve data quality and efficiency.
Key Competencies
- Exceptional attention to detail and accuracy.
- Strong analytical and problem-solving ability.
- Highly organized and systematic approach to work.
- Ability to question incomplete, inconsistent, or conflicting information.
- Strong follow-through and ownership of assigned requests.
- Ability to manage multiple priorities and service requests in a fast-paced environment.
- Strong collaboration and communication skills.
- Commitment to data quality, consistency, traceability, and process discipline.
- Continuous improvement mindset.
Authority and Accountability
- Return incomplete or unapproved item creation requests to the requester.
- Reject requests that would create unnecessary duplicate items.
- Place proposed item requests on hold until required technical, commercial, quality, planning, or financial information is provided.
- Recommend obsolete, duplicate, superseded, or unused items be blocked or deactivated.
- Escalate conflicting or unclear item information to the appropriate functional owner.
- Create or modify item master records only after required approvals have been obtained.
- Maintain accountability for accurate and controlled item setup while recognizing that engineering specifications, supplier approvals, inspection requirements, accounting treatment, and purchasing strategy remain with designated functional owners.
PHYSICAL & SAFETY REQUIREMENTS
- Follow all X-Group Health, Safety & Environmental policies, procedures, and training requirements.
- Wear required personal protective equipment when entering manufacturing, warehouse, or operational areas.
- Maintain safe work practices when supporting warehouse, production, or inventory activities.
- Report unsafe conditions, incidents, or hazards in accordance with company procedures.
- Ability to periodically visit production, warehouse, and inventory areas to clarify item information or support operational teams.
ABOUT TURBINE-X & THE X-GROUP
“Modular power to give back with endless energy.”
The X-Group of Companies is the world’s leading provider of cross-platform solutions for evolving power systems. Unlike traditional providers, we are vendor-neutral, optimizing for our clients’ needs, budgets, and goals. Whether it’s concept or completion for rotating equipment, we solve for X.
HOW TO APPLY
If you enjoy connecting great people with great opportunities, supporting employees throughout their journey, and helping build a workplace where people can succeed, you belong here. Apply today.
- Online: Apply via Indeed.ca
- Email: Send your resume to [email protected]. Please indicate “Item Master Data Specialist ” in the subject line.
X-Group is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: From $75,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Nisku, AB: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Which one of our core values resonates with you the most and why?
Work Location: In person
