Overview
*NOVA SCOTIA BASED APPLICANTS ONLY*
At LimeLight Group Inc, we believe meetings & events should do more than fill a room. They should create alignment, strengthen engagement and inspire action.
We're a Halifax-based event company working with associations, corporations, and public sector organizations across Canada. We help organizations gather with intention and impact through speaker-led experiences that align audiences, activate ideas, and amplify results.
About the Role
As our Event Logistics Specialist, you'll be the person making sure every client, speaker, and event experience feels seamless.
You'll manage logistics, coordinate communications, maintain our CRM, improve internal processes, and help ensure every detail is thoughtfully handled from confirmation through post-event follow-up.
You'll work closely with our CEO and become an essential part of a small, collaborative team that values kindness, accountability, initiative, and exceptional client care.
What You'll Be Doing
Client & Speaker Logistics
- Coordinate all logistics for confirmed speaker engagements
- Prepare detailed Speaker Briefings including event objectives, travel details, AV requirements, and timelines
- Schedule and participate in pre-event planning calls
- Manage speaker assets including biographies, headshots, introductions, presentations, and scripts
- Collect post-event feedback and support follow-up communications and thank-you notes
CRM & Operations
- Maintain accurate event, client, and speaker information within Microsoft Dynamics 365
- Ensure data consistency across CRM, shared files, and digital systems
- Support ongoing improvements to workflows, automation, and operational processes
- Collaborate with our Microsoft Dynamics consultant to continually refine our systems
Client Experience & Process Improvement
- Support the ongoing refinement of LimeLight's client and speaker journey
- Update and improve internal playbooks, templates, workflows, and checklists
- Integrate Talkadot feedback into every engagement
You're Probably a Great Fit If...
- You notice details that other people miss.
- You naturally create checklists and organized systems.
- You enjoy solving problems before they become problems.
- You communicate with warmth, professionalism, and clarity.
- You love helping people and creating exceptional experiences behind the scenes.
- You enjoy exploring new software, AI tools, and digital platforms to simplify work and improve client experience.
- You're comfortable working independently while staying highly accountable.
Working Arrangement
- Ongoing part-time contract
- Average 15–20 hours per week, with flexibility around event schedules
- Remote work from your professional home office, with some on-site event attendance required.
- Reliable high-speed internet and quality video conferencing setup required
- Compensation: $30-35/hour based on experience
- Hours tracked using Clockify and submitted by invoice
We'd Love to Hear From You
Please submit your résumé along with a covering letter answering these questions:
- Why does this part time role feel like a great fit for you right now?
- Tell us about a time you kept a complex project or event on track.
- What kind of work environment helps you do your best work?
Email us at: [email protected]. We are eager to fill this position. Start date is negotiable.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Pay: $30.00-$35.00 per hour
Expected hours: 15.0 – 20.0 per week
Benefits:
Location:
Work Location: Remote
