Reporting directly to the Manager, Payroll Data and Systems, the Coordinator is the first point of contact on all payroll inquiries from internal and external clients. Providing a high level of customer service and applying knowledge of payroll-related legislation, college policy, and established processes and procedures to ensure employees and other payees are paid in a compliant, accurate, and timely manner. The scope and nature of payroll in the college environment are extensive and varied and require a broad understanding of various employment scenarios, earnings types, taxation requirements, and the ability to apply professional expertise and judgment.
What You’ll Be Doing
Employee Data & Records Management
- Maintaining employee payroll records and electronic personnel files in accordance with college records management policies;
- Processing employee onboarding documentation, biographical information, banking changes, tax forms and other payroll-related employee data in PeopleSoft;
- Performing payroll compliance audits related to employee information, including SIN validation, work authorization documentation, tax forms and other payroll-related data;
Payroll Processing & Administration
- Collecting, consolidating, auditing and uploading payroll transactions to PeopleSoft HCM, including PT employee hours, FT supplemental earnings and leaves of absence;
- Identifying, investigating and correcting payroll variances to ensure accurate processing and successful system uploads;
- Assisting with bi-weekly payroll processing activities while adhering to strict deadlines and established procedures;
- Ensuring overtime and other payroll payments are paid in accordance with Employment Standards legislation, collective agreement and college policies;
- Supporting the Payroll Specialists with payroll-related responsibilities during peak periods and as operational needs require;
Payroll Auditing, Reporting & Compliance
- Performing payroll audits, data integrity checks, reconciliations, and reporting activities using advanced Excel functions (e.g., VLOOKUP, Pivot Tables, formulas and automated spreadsheets) to identify and resolve discrepancies;
- Assisting with year-end payroll activities, including audits, reporting requirements, and responding to T4 and T4A inquiries;
- Performing payroll compliance audits related to employee information, including SIN validation, work authorization documentation, tax forms, and other payroll-related data;
Payroll Service & Inquiry Management
- Responding to payroll, leave and Record of Employment (ROE) inquiries from employees, departments, Service Canada and other external agencies;
- Preparing and submitting Records of Employment (ROE) using Service Canada’s ROE WEB application;
- Maintaining payroll documentation, records and supporting materials to ensure accurate audit trails and compliance requirements are met;
- Performing other related duties as assigned.
About You
You have the skills and knowledge to work with an increasingly diverse employee and student population and demonstrate a commitment to equity, inclusion, and respectful service.
Your professionalism, discretion, and strong communication skills enable you to provide accurate information and support to a variety of partners.
You are highly organized and thrive in an environment with multiple competing priorities, recurring deadlines, and detailed processes. You take pride in producing accurate work and maintaining a high level of attention to detail.
You are comfortable working with data and have strong analytical skills. You enjoy identifying discrepancies, investigating issues, and using systems and reporting tools to ensure the accuracy and integrity of payroll information.
Your demonstrated problem-solving, planning, and prioritization skills allow you to work effectively both independently and collaboratively in a fast-paced environment where accuracy and timeliness are critical.
You understand the importance of handling confidential employee information with discretion and professionalism and are committed to maintaining data privacy and accuracy.
The successful candidate will also meet the following qualifications:
- 2-year diploma in Accounting, Finance, Human Resources or related field.
- Minimum of 2 years of experience working in Payroll or related field with exposure to large business information systems (i.e. PeopleSoft).
- Payroll Compliance Practitioner (PCP) designation from the Canadian Payroll Association (or working towards the designation).
- Proficient in Microsoft Office Suite including Word, Excel, and Outlook, and have advanced Excel skills (including experience using Macros).
- Experience with accounting principles, mathematical calculations, and general ledger distributions will also be considered an asset.
Who We Are
Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.
- For more information, visit: Why Work at Sheridan
Other Details
Department: Financial Services
Primary Work/Campus Location: Trafalgar (may be assigned activities at any Sheridan campus)
Work Categorization: Hybrid Position | At least 3 days/week on site
Reference #: J0226-0906
Employee Group: Support Staff – Temporary
Type of Vacancy: This is a replacement position
Payband: G
Hourly Rate: $34.60 - $39.93
Hours/Week: 37.5
Hours: 8:30 am – 5:00 pm
Application Details: This is a temporary position that may continue until October 30, 2026
Application Deadline: July 5, 2026
First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.
Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.
Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.
Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.
Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.
You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.
