KeyAg Kubota, a well-established agricultural, industrial and acreage equipment dealership with locations in Red Deer, Ponoka and Leduc, is searching for an experienced, change ready Payroll/HR Administrator at our Red Deer location. You will support our workforce and ensure precise processing of employee compensation and benefits, implement and maintain HR database, and handle employee relations and compliance.
KeyAg promotes a healthy work-life balance that encourages individual growth and development. In addition to providing a culture of inclusion and commitment to people and community, KeyAg provides competitive wages, and comprehensive group benefits including a health spending account.
Key Duties and Responsibilities:
Payroll / Benefits
- Manage entire payroll process - time entry to T4's and everything in between; process timely and accurate, legislatively correct full cycle monthly payroll for 40+ salaried, hourly and commission employees
- Use Payworks software to process ROEs, T4s and T4As; process T2200s for eligible employees
- Ensure CDCP and Medical/Dental benefit reporting on T4s is accurate and aligned with CRA
- Manage all aspects of company group benefits program; enter invoice on Reconciliation, ensure adherence to premium percentage splits and update Payworks accordingly
- Send group benefit enrollment, termination and change details to TPA, etc.
- Enter new hires in Payworks; used Payworks reporting program to verify set up
- Provide benefit and payroll support to employees
- Update current Payworks set up: add new payroll frequency, create payroll processes; ensure CRA and Employment Standards legislative requirements are met
- Update and maintain employee Personnel files to ensure accuracy and timeliness of changes
HR
- Full recruitment and hiring process from initial job posting to new hire onboarding
- Prepare employee offers, terminations, and Contractor Service Agreements in alignment with strict regulatory requirements and company policies
- Expand use of Payworks’ Payroll, Time Management and Absence Management modules; implement HR Module
- Create streamlined time capture, approval and recording in Payworks and DIS
- Implement and/or update Payroll, Benefits and HR practices; educate management and staff
- Review, create and manage HR, Payroll and Benefit procedures and policies; implement a document repository
- Create and maintain Employee Training Matrix
- Manage trades; ensure trade employees are registered as per AIT legislation and apprentice progression
- Create and maintain company wage competency scales and job descriptions
- Train and support managers on HR legislative requirements and employee performance management
- Provide reporting support related to HSE; WCB reporting and claims management
- Other duties as assigned
Qualifications and Requirements:
- PCP or PLP Certification, or working towards; and/or 5+ years hands-on payroll processing and HR experience
- Working knowledge of Payworks payroll software modules including Payroll, Human Resources (currently not in use), Time Management, and Absence Management
- Advanced knowledge in all areas of HR to meet and exceed both regulatory and organizational benchmarks
- Experienced Group Benefit administration including renewals, reconciliation, and T4 reporting
- Working knowledge of Health Spending Account administration
- Advanced MS Office computer skills, including Outlook, Word and Excel
- Excellent attention to detail with extreme care and concern for accuracy
- Strong work ethic with the ability to work well in a team environment
- Ability to maintain confidential information and to deal with people sensitively and tactfully
- Critical thinker, deductive reasoning skills, and proactive approach to tasks
- Able to work well under pressure with proactive change management mindset
- Highly organized, with excellent multi-tasking, troubleshooting and problem-solving skills
- Able to provide telephone backup for our Receptionist
- Able to work alternating Saturdays 9:00am to 1:00pm during busy season (Easter to Thanksgiving) and provide administrative support at store front
If you are a Top-Notch Payroll/HR professional with an eye for detail, and you have a personal goal to ensure 100% accuracy and are always finding ways to help, please send your resume, along with a short description of how your experience and education directly supports our requirements.
Candidates selected for an interview may be required to complete a short, written assessment to demonstrate their Payroll/HR knowledge.
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care
Application question(s):
- What salary should we be respectful of?
- What specific payroll training do you have?
- List the payroll software you have experience with.
- How do you feel about working every 3rd Saturday, from 9am to 1pm, during our busy season, to provide frontline administrative support? We support each other!
Experience:
- Payroll : 5 years (required)
Work Location: In person
