The University of Ottawa Heart Institute does not use artificial intelligence (AI) in its recruitment process. All hiring decisions are made through human review and evaluation.
The University of Ottawa Heart Institute is seeking a dedicated and detail-oriented Research Assistant to support ongoing and upcoming research studies within the Division of Cardiac Surgery. The successful candidate will work closely with investigators, research coordinators, and clinical teams to ensure high-quality research conduct, ethical compliance, and exceptional support for study participants.
This role is ideal for someone who is organized, motivated, and passionate about contributing to impactful clinical research that advances patient care.
-
Support daily activities of multiple clinical research studies to ensure timely completion of project deliverables.
-
Prepare and manage Research Ethics Board (REB) submissions, amendments, and renewals.
-
Assist with study start‑up processes including site initiation, regulatory submissions, contract routing, and document coordination.
-
Coordinate participant assessments in accordance with study protocols.
-
Contribute to recruitment strategies and screen, recruit, and follow up with participants.
-
Collaborate with clinical teams to identify eligible participants and maintain recruitment logs.
-
Collect, enter, and verify participant data using systems such as REDCap, DACIMA, EPIC, and other clinical platforms.
-
Conduct data cleaning, quality checks, and preparation for statistical analyses.
-
Maintain study trackers including enrollment dashboards, payment logs, and amendment tracking tools.
-
Maintain regulatory binders and essential study documents in accordance with Good Clinical Practice (GCP) guidelines and institutional policies.
-
Assist with monitoring visits and audit preparation (internal and external).
-
Ensure all CVs, training records, and study documentation are accurate and up to date.
-
Bachelor of Science (BSc) in a health-related field or equivalent work experience.
-
Strong organizational, interpersonal, and communication skills.
-
Proficiency with word processing, spreadsheets, and database applications.
-
Ability to work independently with minimal supervision in a dynamic research environment.
-
Completion of TCPS2 training.
- Excellent written and verbal communication skills.
-
Experience working in a clinical research or healthcare environment.
-
Familiarity with research databases such as REDCap, DACIMA, or comparable platforms.
-
Knowledge of REB processes and regulatory submissions.
-
ICH-GCP certification (or willingness to obtain shortly after hire).
-
Bilingualism is an asset (English and French)
-
Primarily on-site position. A hybrid arrangement may be possible if operational needs allow and with manager approval.
-
Flexible working hours, with occasional adjustments to accommodate participant availability and research-related activities.
-
Fast-paced environment requiring attention to detail, confidentiality, and strict adherence to research ethics.
We are Canada's largest and foremost cardiovascular health centre dedicated to understanding, treating, and preventing heart disease. We deliver high-tech care with a personal touch, shape the way cardiovascular medicine is practiced, and revolutionize cardiac treatment and understanding. We build knowledge through research and translate discoveries into advanced care. We serve the local, national, and international communities as we pioneer a new era in heart health.
Please email your cover letter and CV in PDF format to [email protected]
Include the competition number in the email subject line and clearly state the position you are applying for. Applications missing the competition number may be delayed in processing.
File names: Lastname_Firstname_CoverLetter.pdf and Lastname_Firstname_CV.pdf
Please send your cover letter and CV to [email protected]
Applications from Indigenous persons, members of racialized minorities, persons with disabilities, women, members of the LGBTQ+ community, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse and inclusive communities are strongly encouraged.
According to government policy, all qualified candidates are invited to apply; however, preference will be given to Canadians and permanent residents. When submitting your application, please indicate if you are legally entitled to work in Canada.
The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require – any information you provide will be handled respectfully and in complete confidence.
The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification and a satisfactory Criminal Record Check and proof of COVID-19 vaccine.
We thank all applicants for their interest; however, only those invited for an interview will be contacted.
