Team vibe: Unique , startup, energetic, ambitious;
Who fits this role: (1) Naturally organized; (2) Enjoys support roles; (3) Highly work committed; (4) Thrives in change.
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The Role
This is an executive administrative assistant position where you will work closely with leadership (either the ceo or cfo/coo - tbd). The pace is intense as you are expected to work hard and long to keep up, and performance will be recognized early and financially rewarded fast.
You will serve as the execution backbone that keeps leadership and the company aligned, moving, and focused. This includes drafting and sending emails on behalf of your executive, assigning and tracking tasks that emerge from real-time conversations, supporting team meetings and calendar events, and resolving operational bottlenecks early.
You will turn chaos into clarity, anticipate what is coming next, and support your executive in making the future direction predictable as the company grows. You will also reinforce follow-through across the team, surface missed commitments early, and help ensure decisions actually translate into action. This is a unique opportunity to have your potential recognized as your contributions greatly affect the lifeblood of the company.
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What Success Looks Like
- You feel confident to identify what work needs to be done, assign tasks to the right team members, set clear expectations, and track follow-through in a way that supports team performance and growth.
- You are trusted to draft and send emails on behalf of your exec, responding independently and accurately without requiring review, acting as a true extension of leadership.
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What You Bring
- Experience supporting leadership or running operations in a fast-paced team.
- Wide variety of skills and knowledge, preferably in B2G.
- Exceptional organization and relentless follow-through.
- The judgment to know what matters, what doesn’t, and when to speak up.
- Tech / software enthusiast - comfortable navigating new tools, automating workflows, and using data or dashboards to keep operations sharp.
- Customer relations / sales relationship background - comfortable sending emails and building bid proposals or grant applications.
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What You Get
- Help shape the future of a company, incorporating elements of your own personality.
- High compensation reward in expectation of high commitment of work and time.
- Belonging with a team that values the True way of living.
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About us:
We work with the public sector to deliver solutions in technology, recruitment, and training. The ultimate goal is to influence Canada in the right direction. Our primary services that we offer:
(1) IT hardware/software;
(2) recruitment/headhunting;
(3) virtual training.
From building secure IT systems to providing specialized staffing and running nationwide virtual learning programs, we design reliable, human-centered systems that keep public sector operations strong and adaptable. Our team combines tech engineers, educators, and business strategists - a startup crew working inside one of the most complex ecosystems in the country.
Job Type: Full-time
Pay: $71,927.19-$165,803.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking
- Vision care
Application question(s):
- Do you understand this position is IN-PERSON in Victoria BC?
- What is 1 thing that makes you more unique than other candidates?
- During your first week, what 2 tasks could you confidently begin that would deliver value in this position?
- Which one is your preference: VARIETY (where you are solving different challenges across different tools each week); or DEPTH (where you manage one core challenge across one tool each month)?
- What is your preferred $ hourly rate or annual salary?
Work Location: In person
