Kelowna Unitarians (KU) is seeking a versatile, highly organized Church Administrator / Bookkeeper / Rentals Manager to provide the operational foundation that keeps our church legal, financially sound, and smoothly functional in our daily operations and facility management.
Location: 1310 Bertram Street, Kelowna, BC (Downtown Core)
Position Type: Part-Time, Permanent (25 hours/week, 70% FTE) KU Employee
Compensation: $30 per hour. Position subject to all relevant statutory deductions as per the BC Employment Standards Act.
Kelowna Unitarians is a welcoming, progressive, and inclusive spiritual community of approximately 50 members located near the heart of downtown Kelowna. Our Unitarian Church, guided by principles promoting respect, equity, acceptance, and compassion, is deeply committed to social justice, spiritual exploration, and community engagement. We are a designated "Welcoming Community," intentionally working to make our space a safe environment for the LGBTQ2SI+ community. We celebrate the inherent worth and dignity of all individuals.
Position Description
The Church Administrator/Bookkeeper/Rentals Manager plays a crucial role in ensuring the smooth operational workflow, property optimization, and financial administrative health of Kelowna Unitarians. This multifaceted role combines daily office administration, core transaction bookkeeping, proactive facility rentals management, and the coordination of essential church life functions, including membership database integrity and building care.
Working closely with lay leadership, the individual will maintain organized systems and timely tracking to support the congregation's compliance with the Canadian Revenue Agency (CRA), the Canadian Unitarian Council (CUC), and the BC Societies Act. This role requires a highly organized, detail-oriented, and adaptable professional who approaches diverse tasks with a spirit of curiosity, efficiency, and proactive problem-solving.
Working Conditions
· Reports directly to the Board of Directors (or an authorized designate).
· Primarily office‑based
· Evening and weekend availability as required
· Occasional local travel
· Located in the Kelowna Cultural District near local amenities, our downtown property frequently has unhoused individuals present. Applicants must possess the maturity and communication skills to interact with diverse populations respectfully, clearly, and without undue personal stress.
Qualifications: Proven, practical experience is prioritized over formal degrees for this multifaceted role. Three to five years experience working or volunteering within a non-profit organization or registered charity is preferred.
The ideal candidate demonstrates -
· Knowledge of Canadian church or non-profit governance and regulations
· Robust track record of hands-on experience in full-charge bookkeeping (including accounts payable, bank reconciliations, and payroll processing) alongside strong office coordination skills.
· Proficiency with modern accounting software and digital workplace tools is essential.
· Comfort working independently on-site and interacting with KU members and a diverse downtown community with empathy, respect, and professionalism.
· Knowledge of the BC Societies Act, CRA guidelines for charities, or the hospitality/rentals sector is a significant asset
· Strong leadership, organizational, and communication skills
· High ethical standards, discretion, acceptance, and respect
· Ability to prioritize tasks and pay attention to detail
How to Apply
Interested candidates are invited to submit their application package electronically via email to [email protected] with the subject line "Application: Church Administrator / Bookkeeper".
To be considered for an interview, your application package must include the following:
- A Focused Resume: Highlighting your specific, hands-on experience in full-charge bookkeeping, office coordination, and explicitly detailing any past experience in the non-profit or charitable sector.
- A Brief Cover Letter: Outlining your experience managing multiple overlapping projects within a 25-hour week, referencing how your background suits a non-profit environment, and confirming your comfort level working independently in a downtown urban environment.
- Professional References: The names and contact information of two professional references who can verify your accounting accuracy, reliability, and conflict-resolution skills (references will only be contacted for final round candidates).
Applications will be reviewed as they are received. We thank all applicants for their interest, however, only those selected for an initial interview and skills-screening task will be contacted.
Training will be provided by the incumbent. A Criminal record check is required.
Job Type: Part-time
Pay: $30.00 per hour
Benefits:
- Flexible schedule
- On-site parking
Language:
Work Location: In person
