Are you looking for a role where your organizational skills and attention to detail truly matter? Can you see yourself supporting a large, dynamic department and helping ensure the office operates efficiently every day? Are you comfortable applying your knowledge of administrative concepts, practices, and procedures to support a busy office? If you answered yes, the Floater Administrative Assistant role may be the right fit for you—apply today!
What will you be doing!
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Organizing, prioritizing, assembling, editing and formatting technical reports and other documents, to make them consistent, accurate and valuable; expediting these, when required, to customers before the established deadlines.
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Providing assistance to the staff within the assigned department with composing, formatting and issuing of correspondence.
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Providing administrative assistance to management, e.g., coordinating conference room bookings, taking notes at meetings, making catering arrangements, and maintaining housekeeping to ensure a smooth workflow and safe working environment.
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Maintaining hard and electronic copy filing systems and ensuring efficient document storage and retrieval.
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Making travel arrangements for Department employees, including flights, hotel and rental car reservations, coordinating destination information to ensure smooth travel.
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Ensuring adequate supplies of office materials by ordering stocks and purchasing other standard items as requested.
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Preparing i-requisitions for quotes and/or purchase orders.
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Maintaining action logs and performing tracking duties as required to ensure the timely completion of actions.
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Participating in internal and inter-Departmental initiatives to improve work processes, policies and procedures.
Other duties as assigned by your manager.
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What we are looking for:
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Education/Experience
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Successful completion of secondary school (Grade 12) with 2 to 4 years of related experience or a college diploma in a related discipline (e.g. Office Administration) and one year of experience.
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Knowledge, Skills & Abilities
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Knowledge of administrative-based theories, concepts and principles used to provide administrative support to the assigned department manager and knowledge of computers and software such as Office 2013 and Adobe/Foxit Phantom to be able to develop customized charts, reports, presentations and technical documents
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Ability to communicate clearly and effectively, both verbally and in writing, with staff, management, and contractors.
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Demonstrated understanding of matrixed organizational structures, including relevant activities, policies, procedures, processes, and systems related to the role.
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Proven ability to work independently, manage priorities, and consistently meet established deadlines.
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Working knowledge of administrative best practices and current professional standards.
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Understanding of basic financial and accounting principles to provide administrative support related to budgeting and financial tracking.
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Ability to use general office equipment such as printers, fax machines, photocopiers and scanners.
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Security Clearance Eligibility Required
Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”
Working Conditions:
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Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.
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This position is part of the USW4096 Union and is governed by the terms and conditions outlined in the USW4096 Collective Agreement. As a member of this bargaining unit, you’ll benefit from clear expectations around hours of work, wages, vacation, and other conditions that support a fair and consistent working environment.
Why CNL?
Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders—pioneering solutions to the problems that matter most.
From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation—we are driven by impact, innovation, and purpose.
What We Offer: A Total Rewards Package
We believe in taking care of our people. Here’s what you can expect as part of our team:
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Paid time off: vacation, sick, personal, and floater days
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Benefits effective Day One – no waiting period
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Tuition support to help you keep learning and growing
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A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security
Do Our Priorities Resonate with You?
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Delivering clean energy for today and tomorrow
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Restoring and protecting the environment
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Contributing to the health of Canadians
If so, you’ll feel right at home at CNL!
Location: Onsite
Located in the heart of the Ottawa Valley, our Chalk River site offers a beautiful natural setting with forests, lakes, and wildlife, right at your doorstep. Surrounded by welcoming communities such as Deep River, Petawawa, and Pembroke, you’ll have access to unparalleled outdoor adventures and a fantastic work-life balance.
Please note: This is a fully on-site position based at our Chalk River Laboratory in Ontario.
Our Commitment to Equity, Diversity & Inclusion
At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here to read all about it!
We are proud to uphold a workplace culture grounded in our Core Values:
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Respect
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Teamwork
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Accountability
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Safety
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Integrity
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Excellence
These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.
CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via [email protected]. All requests will be handled with confidentiality.
CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.
