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Document Control Administrator (Contract Support)
Canadian Nuclear Laboratories —Port Hope, ON
Reviewing and validating incoming information to confirm alignment with CNL requirements before distributing to project staff and stakeholders.
Preconstruction Support Administrator
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Lead project close-out process with thorough documentation and filing. Track post tender projects including but not limited to, adding into general calendar,…
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Document Control Administrator (Contract Support)

Canadian Nuclear Laboratories
Port Hope, ON

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Détails du poste

Temps plein

Avantages

Congés payés

Compétences

Microsoft Word
Microsoft Excel
Microsoft Outlook
Classement
Microsoft Office
Bases de données
Gestion des archives
Saisie de données
SharePoint
Compétences en communication
Gestion de l'information

Description complète du poste

Are you looking for a role that will challenge you and allow you to play a critical part in keeping projects organized and compliant? Can you see yourself ensuring important program documents are reviewed, tracked, and managed with precision while supporting collaboration between teams and contractors? Do you enjoy working with systems and processes to maintain accurate, secure, and accessible records that drive project success? If you answered yes, apply today to become a Document Control Specialist!

What will you be doing!

Contractor Submittals Administration
- Leading and managing contractor submittal intake and communications through the contract risk management system on behalf of CNL's Historic Waste Program Management Office (HWPMO).
- Ensuring adherence to document control and records management governance, standards, processes, and guidelines.
- Reviewing and validating incoming information to confirm alignment with CNL requirements before distributing to project staff and stakeholders.
- Coordinating and communicating submittals and related information to project teams and stakeholders in a timely manner.
- Ensuring timely transmission of all CNL responses to contractors via the contract risk management system.
Submittal Coordination & Tracking
- Initiating, coordinating, and facilitating review and acceptance workflows for all submittals.
- Tracking, monitoring, and reporting on submittal status, progress, and issues.
- Identifying and managing exceptions, including resolving issues related to submittals and their handling.
System Support & Process Improvement
- Supporting and advising project staff on the use of the contract risk management system for document control and submittal reviews.
- Recommending and improving document control processes and workflows.
- Coaching and guiding project staff and contractors on system usage and document control best practices.
Document Management & Compliance
- Managing and maintaining accurate recording, coding, and filing of all submittals and records within the Electronic Document and Records Management System (EDRMS).
- Ensuring compliance with CNL standards, policies, procedures, and guidelines.
- Coaching and supporting project staff and contractors on document control processes and workflows.
Quality Assurance & Stakeholder Coordination
- Collaborating with record owners, quality assurance leads, and approvers to maintain high-quality, compliant records.
- Identifying, addressing, and resolving document control quality issues while keeping stakeholders informed.
- Maintaining oversight of record quality and ensuring alignment with information management standards.
Operational Support
- Providing cross-functional support to other Document Control teams and roles as required.
Other duties as assigned by your manager.

What we are looking for:

Education
- Records and Information Management Certificate from a recognized College is an asset.
- Alternatively, two (2) years of progressive relevant experience in a projectized information/records management environment will be considered.
- Preference will be given to those who hold a post-secondary certificate.
Experience
- Experience with Content Server or other enterprise-level information/records management systems.
- Experience coordinating resources across multiple departments.
- Experience working with a Contract Management System is considered an asset.
- Records and information management experience.
- Experience working in a project environment.
Knowledge, Skills & Abilities
- Strong and highly accurate electronic data entry skills.
- Knowledge of records and information management best practices, procedures, and guidelines.
- Strong working knowledge of Microsoft Office 365, including Word, Excel, SharePoint, and Outlook.
- General knowledge of databases to search, validate, archive, and process documents.
- Ability to work efficiently and maintain focus on highly repetitive tasks.
- Highly organized with strong attention to detail and ability to reprioritize as needed.
- Ability to respond to change and meet tight deadlines.
- Ability to manage multiple assignments simultaneously.
- Strong communication and collaboration skills to engage with project staff and stakeholders.
- Ability to work both independently and as part of a matrixed team.
Security Clearance Eligibility Required
- Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Working Conditions:

Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.

Why CNL?

Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders—pioneering solutions to the problems that matter most.

From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation—we are driven by impact, innovation, and purpose.

What We Offer: A Total Rewards Package

We believe in taking care of our people. Here’s what you can expect as part of our team:

Paid time off: vacation, sick, personal, and floater days
Benefits effective Day One – no waiting period
Tuition support to help you keep learning and growing
A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security

Do Our Priorities Resonate with You?

Delivering clean energy for today and tomorrow
Restoring and protecting the environment
Contributing to the health of Canadians

If so, you’ll feel right at home at CNL.

Location: Onsite

Our Port Hope site is situated along the scenic shores of Lake Ontario, just east of Toronto. The community is rich in history, with vibrant downtown shops, restaurants, and nearby trails and parks. Living and working here offers the perfect blend of small-town charm and easy access to urban amenities.

Please note: This is a fully onsite position based at our Port Hope location, Ontario.

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here to read all about it!

We are proud to uphold a workplace culture grounded in our Core Values:

Respect
Teamwork
Accountability
Safety
Integrity
Excellence

These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.

CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via [email protected]. All requests will be handled with confidentiality.

The CNL Historic Waste Program Management Office and the Port Hope Area Initiative projects are situated on the traditional lands of the Williams Treaties First Nations, specifically the Gunshot Treaty negotiated between the Crown and Mississauga Nation during the 1780s and represented today by the Williams Treaties First Nations. The Mississauga Nations are also signatories to various 18th and 19th century treaties that covered lands in different parts of south-central Ontario. In 1923, the Mississauga First Nations and the Chippewa First Nations consisting of Rama, Beausoleil and Georgina Island signed the Williams Treaties and together, over 90 years later in June 2018, joined to ensure that their rights and the relationship with these lands are respected through a renewed agreement with Canada and the province of Ontario. The area in which we are situated is also home to Indigenous Peoples from across the region and Canada. CNL is grateful to have the opportunity to work on these traditionally and culturally significant lands and waterways.

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Document Control Administrator (Contract Support)

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