ABOUT US:
Bespoke Audio Visual is a full-service audio, visual equipment rental, and event staging company. We specialize in technical event design, production management, and technical production. Bespoke is an approach. It draws on the unique nature of every event and our desire to customize the approach specifically for our clients.
*Note, we are merging with two other Canadian owned audio visual providers to become Avera Audiovisual. We will be Canada's largest independently owned audio visual production provider.
WHO WE ARE:
We believe in challenging the expected and bringing new ideas to everything we do. We exist to always do things differently. With over 60 inspired people at Bespoke Audio Visual, our collective experiences range from high-school graduates to those with academia, all with an underlying philosophy of “I want to do great, be great and make a difference.” We do this by asking great questions with genuine curiosity and total transparency of our process and thinking. It’s just one of many reasons why our company is the special place it is.
JOB SUMMARY
The Accounts Payable (AP) Coordinator is responsible for the accurate and timely processing of vendor invoices and payments, ensuring compliance with company policies and financial procedures. This role will support the Finance team by maintaining organized records, reconciling accounts, and resolving discrepancies, while collaborating with internal stakeholders to ensure efficient invoice approvals and payment cycles. The AP Coordinator also contributes to month-end close activities and supports ongoing process improvements within accounts payable operations. This position has the opportunity to to contribute to a growing organization during an exciting transformation period.
This is a temporary contract position with an initial term of at least sixty (60) days and the potential for extension based on business needs. This is a hybrid role and is based in our Toronto location. *Note: We are currently located in South Etobicoke (Evans and Islington) but are re-locating to 401 & Islington in Summer 2026.
KEY DUTIES
- Process vendor invoices accurately and in a timely manner
- Match invoices to purchase orders and supporting documentation
- Verify coding and approvals in accordance with company policies
- Prepare and process payment runs (EFT, ACH, cheque, and wire payments)
- Investigate and resolve invoice discrepancies and vendor inquiries
- Reconcile vendor statements and maintain AP records
- Assist with month-end close activities, including accruals and AP reconciliations
- Maintain vendor master files and supporting documentation
- Collaborate with internal departments to ensure timely invoice approvals
- Support process improvement initiatives and ERP-related projects as required
- Carry out any administrative activities associated with duties of the role
- Assist finance teams with projects or other tasks as needed
JOB REQUIREMENTS
- Minimum two (2) years of accounts payable experience
- Bilingual fluent in English and French, with English as the primary working language
- Previous experience using Microsoft Dynamics 365 Business Central
- Strong attention to detail and high degree of accuracy
- Proficiency with Microsoft Excel and Microsoft Office applications
- Excellent organizational and time management skills
- Strong verbal and written communication skills
- Experience working in a multi-entity or high-volume AP environment is preferred
- Experience with ERP implementations, integrations, or system transitions is preferred
- Post-secondary education in Accounting, Finance, or a related discipline is preferred
- Strong ability to collaborate with teams and work independently as require
- High degree of integrity, confidentiality and accountability
- Strong work ethic in a fast-paced environment and possesses positive team attitude
WORK CONDITIONS
- Combination of office/work from home (hybrid)
- Flexible hours and working arrangements
ADDITIONAL TERMS
- Reports to: Executive Vice President, Finance
Other duties as necessary may be required and are expected from the position within reason.
Total Compensation
- This is a 60-day contract position with a pay range of $27–$35 per hour, depending on experience (equivalent to an annualized salary of $55,000–$70,000). There may be the potential for contract extension based on business needs.
Benefits
- Potential contract extension based on performance and business requirements
- Opportunity to contribute to a growing organization during an exciting transformation period
- Cell-phone bill reimbursement
- Company social events
In case you need more convincing, we also offer:
Growth and opportunity – We know salary is important, but perks such as professional development and skill development will surround you. You will be surrounded by the best of the best, there is no better team to learn from!. We are becoming Avera Audiovisual, Canada’s largest independently owned audiovisual provider!
Sense of Community – We are a team that believes in integration on-site and off-site. We like getting to know each other outside of our workplace through social activities and more!
Fulfillment – The average person will spend 90,000 hours at work! We use these hours to make a difference and offer meaningful work.
Job Satisfaction – A humble brag, but people love working here!
Creativity – Permission to play and turning ideas into reality.
Fun – All work and no play does not fit our mold.
Bespoke Audio Visual welcomes applications from minority groups and people with disabilities. We are committed to creating a more equitable, inclusive and diverse company and strongly encourage applicants of all genders, ages, abilities and life experiences to apply. Upon request, accommodation supports are available for candidates taking part in all aspects of the recruiting process.
This position is a new temporary vacancy and is open to external applicants. We appreciate your interest in applying, however, only those selected for an interview will be contacted. Please note all applications are reviewed by our recruiting team, no AI tools were used the screening or selection processes for this role.
Pay: $27.00-$35.00 per hour
Benefits:
Application question(s):
- Do you have experience with working in a multi-entity or high-volume AP environment? (Preferred)
- Do you have experience with ERP implementations, integrations, or system transitions? (Preferred)
- Are you eligible to work in and commute to Etobicoke, Ontario? (Hybrid environment)
Language:
- Fluent English and French (Mandatory) (required)
Work Location: Hybrid remote in Etobicoke, ON M8Z 5T1
