PROJECT COORDINATOR - EVENT DELIVERY, MARKET
Contract
Full-Time
TIFF - THE MARKET
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.
TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.
We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.
We are currently hiring for the position of:
PROJECT COORDINATOR - EVENT DELIVERY, MARKET
The Project Coordinator - Event Delivery, Market plays a key role in supporting the end-to-end planning, coordination and execution of events. The role ensures timelines, budgets, key documentation, vendors and key stakeholders are all aligned to deliver a seamless and high quality event experience. This position works closely with the Market Team, Operations and Production team, other key stakeholders in the organization and reports directly to the Senior Manager, Market Operations Logistics and Production.
RESPONSIBILITIES:
Coordinate all phases of event delivery, including planning, logistics, execution, and post-event wrap-up
Develop and maintain detailed project plans, timelines, and task trackers to ensure milestones are met
Liaise with internal stakeholders, vendors, venues, and partners to align on deliverables and expectations
Support budget tracking, invoice management, and cost control to ensure events are delivered within approved budgets
Manage vendor sourcing, onboarding, and coordination (e.g., catering, production, AV, décor, staffing)
Oversee event logistics including venue setup, registration, materials, transportation, and on-site coordination
Identify risks and proactively resolve issues to ensure smooth execution (RAID Log)
Prepare briefing documents, run-of-show schedules, and stakeholder communications
Support sales, marketing and communications teams with event-related deliverables for purchased event space (including but not limited to: invitations, attendee lists, collateral…etc.)
Lead on-site coordination during events, acting as a central point of contact for all parties
Conduct post-event evaluations, gather feedback, and provide reporting with recommendations for improvement
JOB GRADE & SALARY:
TARGET CONTRACT DATES:
WORK LOCATION:
Office Location: 350 King Street West, Toronto, ON M5V 3X5
Weekly in-office requirements:
Festival Office Requirements: Full Time during Festival
MINIMUM REQUIREMENTS:
2–5 years of experience in event coordination, project coordination, or similar role
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent communication and stakeholder management abilities
Detail-oriented with strong problem-solving skills and a proactive mindset
Experience managing vendors and external partners
Proficiency in project management tools (e.g., Smartsheets) and Microsoft Office Suite (Excel/Powerpoint)
Ability to work flexible hours, including evenings/weekends, as required for events
Experience delivering corporate, large-scale, or client-facing events
Familiarity with budgeting and contract management
Nice to Have: Knowledge of event technology platforms (Registration Tools (Talque), Salesforce (CRM), Exhibitor Services & Event Operations Ordering Platform (Espresso)
VACANCY:
HOW TO SUBMIT & APPLICATION DEADLINE:
All applications must be submitted online through TIFF’s Career Centre.
Please upload your cover letter and resumé as PDF(s), before the deadline of Friday May 29th, 2026.
CLOSING:
We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.
Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.
TIFF may use artificial intelligence to screen, assess or select applicants for this position.
TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.
If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at
[email protected]. We strive to provide reasonable accommodations whenever requested.
