Brandt Corporate Services is seeking a Program Coordinator to join our team in Regina, SK. The Program Coordinator works collaboratively with internal teams and subject matter experts to support the coordination, development, and delivery of training programs and related initiatives. This role is responsible for managing administrative processes, scheduling, communications, and logistics to ensure programs are executed efficiently and aligned with organizational priorities.
Duties and Responsibilities
Program Coordination & Administration
- Coordinate scheduling, enrollment, and communication for training sessions and related initiatives.
- Maintain and track participant lists, attendance, and completion records.
- Respond to inquiries and provide administrative support to stakeholders and participants.
- Ensure all program documentation and materials are accurate, organized, and up to date.
- Support the development and implementation of standardized processes to improve efficiency and consistency.
Logistics & Event Support
- Organize and manage logistics for training sessions, meetings, and events, including room bookings, materials, equipment, catering, and sign-in processes.
- Prepare and distribute communications, schedules, and program updates to participants and stakeholders.
- Provide on-site or virtual support during program delivery where needed.
Systems & Reporting
- Maintain accurate records within internal systems, including training activities, attendance, and completions.
- Generate reports and provide regular updates on program participation and status.
- Ensure information within systems is current, complete, and aligned with program requirements.
- Support the maintenance of program catalogs, schedules, and related documentation.
Vendor & Stakeholder Coordination
- Coordinate activities with internal teams, external vendors, and service providers.
- Assist with scheduling and execution of external programs or services.
- Support invoice processing, purchase orders, and budget tracking related to programs.
- Ensure clear and timely communication with all stakeholders.
Continuous Improvement
- Identify opportunities to improve administrative processes, coordination practices, and program delivery.
- Support data collection (e.g., surveys, feedback) to help evaluate program effectiveness.
- Contribute to ongoing improvements in tools, systems, and workflows.
#LI-ONSITE
Required Skills
- Strong organizational and time management skills with exceptional attention to detail.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively with a variety of stakeholders.
- High level of professionalism, reliability, and responsiveness.
Required Experience
- Certificate or diploma in Business Administration, Office Administration, or a related field is considered an asset.
- Demonstrated experience in an administrative, coordination, or support role.
- Experience working with systems or databases (e.g., LMS or similar platforms) is an asset.
