Title: Financial Controller
Location: Vaudreuil, QC (Remote)
Status: Permanent, Full-time
Salary: Competitive + Benefits
POSITION SUMMARY
The Financial Controller is responsible for overseeing all aspects of the organization’s financial operations, ensuring the integrity of financial reporting, maintaining strong internal controls, supporting strategic decision-making, and ensuring compliance with applicable accounting standards and regulatory requirements.
This role is responsible for the full accounting cycle, treasury management, payroll administration, accounts payable and receivable, inventory accounting, budgeting, financial reporting, external audit coordination, annual rebate administration, and corporate compliance. The Financial Controller also serves as a key business partner to senior leadership, the Finance Committee, the Board of Directors, external auditors, members, suppliers, and other stakeholders.
KEY RESPONSIBILITIES:
FINANCIAL ACCOUNTING & REPORTING
- Manage the full accounting cycle from transaction processing through financial reporting.
- Maintain the General Ledger and ensure the accuracy of all financial records.
- Prepare monthly financial statements, including income statement, balance sheet, and supporting analyses.
- Maintain monthly budget-to-actual reporting.
- Prepare and record journal entries.
- Complete monthly and annual account reconciliations.
- Analyze financial variances and investigate unusual transactions.
- Ensure financial records comply with applicable accounting standards.
TREASURY & BANKING
- Manage daily cash flow requirements.
- Monitor Canadian and U.S. dollar bank accounts.
- Process domestic and international wire transfers.
- Transfer funds between CAD and USD accounts as operational requirements dictate.
- Complete monthly bank reconciliations.
- Prepare monthly banking packages for review by the Treasurer.
- Coordinate banking relationships and resolve banking issues.
- Maintain investment and GIC reconciliations.
- Record interest receivable and treasury-related journal entries.
ACCOUNTS PAYABLE AND RECEIVABLE
- Receive, review, code, and process vendor invoices.
- Upload invoices into Hubdoc.
- Process payments through Telpay.
- Coordinate payment approvals with management.
- Manage vendor payments in both Canadian and U.S. currencies.
- Process inventory deposits and final supplier payments.
- Administer freight and customs invoices.
- Process Delmar invoices using their dedicated platform.
- Process quarterly sales representative commission payments.
- Process annual rebate/dividend payments.
- Maintain vendor records and supporting documentation.
- Create and distribute annual membership invoices.
- Prepare annual Summit invoices.
- Prepare annual and mid-season rebate invoices.
- Record inventory sales and miscellaneous customer invoices.
- Record customer payments.
- Prepare daily accounts receivable reports.
- Monitor outstanding receivables.
- Follow up on overdue accounts.
- Maintain customer records and supporting documentation.
PAYROLL ADMINISTRATION
- Process bi-weekly payroll using Dayforce.
- Administer payroll changes approved by management.
- Process bonuses, salary increases, vacation payouts, and payroll adjustments.
- Process employee expense reimbursements through Telpay.
- Maintain payroll records and supporting documentation.
- Complete payroll reconciliations.
- Prepare annual payroll-related compliance filings.
CORPORATE CREDIT CARD ADMINISTRATION
- Request monthly Visa statements from the banking representative.
- Coordinate receipt collection from cardholders.
- Code and enter expenses into QuickBooks Online.
- Maintain supporting documentation.
- Coordinate management approvals.
- Retain approval documentation for audit purposes.
INVENTORY/WAREHOUSE ACCOUNTING
- Process and Record inventory purchases and inventory deposits.
- Manage supplier credits.
- Coordinate inventory costing.
- Allocate freight and customs costs.
- Maintain inventory valuation.
- Prepare inventory reconciliations and reports.
- Support physical inventory counts.
- Record inventory write-offs.
- Oversee invoicing , payments, credits
Rebate Administration
- Maintain the annual rebate workbook.
- Coordinate receipt of supplier and member rebate reports.
- Perform detailed variance analysis.
- Investigate discrepancies.
- Prepare annual rebate invoices.
- Reconcile rebate income.
- Coordinate management approvals.
- Calculate annual rebates and dividends following completion of the audit.
- Process rebate payments.
FINANCIAL PLANNING & BUDGETING
- Prepare the annual operating budget in collaboration with the President.
- Support budget forecasting.
- Prepare budget variance analyses.
- Present financial information supporting management decision-making.
AUDIT COORDINATION
- Coordinate the annual external audit.
- Prepare audit working papers.
- Respond to auditor inquiries.
- Prepare reconciliations and supporting schedules.
- Maintain audit documentation.
- Coordinate audit deliverables with internal stakeholders.
REGULATORY COMPLIANCE
- Prepare and submit GST/HST and QST filings.
- Complete Employer Health Tax filings.
- Complete WSIB reporting.
- Complete CNESST annual reconciliation.
- Prepare and file annual Quebec payroll reporting.
- Maintain compliance with payroll legislation.
- Complete annual corporate filings.
- Coordinate corporate governance documentation.
- Coordinate annual insurance renewals.
STAKEHOLDER RELATIONSHIPS
The Financial Controller works closely with:
INTERNAL AND EXTERNAL PARTNERS.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or Business Administration.
- CPA designation preferred.(Asset).
- Minimum 7–9 years of progressive accounting experience, preferably in a controller or senior accounting role.
- Experience working with not-for-profit, cooperative, or member-based organizations is considered an asset.
- Advanced Microsoft Excel skills.
- Strong QuickBooks Online experience.
- Experience with payroll systems (Dayforce preferred).
- Experience with document management systems.
- Strong financial analysis skills.
- Multi-currency accounting experience.
- Knowledge of Canadian payroll and tax legislation.
- Exceptional attention to detail.
- Strong analytical and problem-solving skills.
- Excellent organizational and time-management abilities.
- Ability to manage multiple competing priorities.
- Sound professional judgement.
- Strong communication and interpersonal skills.
- Ability to work independently.
- High level of integrity and confidentiality.
We thank you for your application; however, only successful candidates will be contacted
For more information on our recruitment services, please visit WWW.GROOMASSOCIES.COM
