The Role
This is a hands-on, three-part role at the centre of our head office. You will keep accounts payable and receivable running cleanly, be the welcoming first point of contact at the front desk, and act as the communications hub that gets Temporary Price Discount (TPD) information out to every merchandiser and contractor in the field, on time. It suits an organized, detail-oriented person who enjoys variety, is comfortable with numbers and email, and takes pride in being reliable and responsive.
Key Responsibilities:
Accounts Payable
- Receive, verify, and process vendor and brand-partner invoices, matching them to purchase orders and receiving records.
- Code invoices to the correct accounts and enter them accurately into the accounting system.
- Prepare payment runs (cheque and EFT), reconcile vendor statements, and resolve discrepancies.
- Process contractor payments and staff expense reimbursements on schedule.
Accounts Receivable
- Generate and issue customer invoices, and apply incoming payments accurately and promptly.
- Monitor the AR aging, follow up on overdue accounts, and send statements and payment reminders.
- Reconcile customer accounts, resolve billing questions, and support collections.
- Work alongside the Invoicing Specialist to keep billing accurate and current.
Reception & Front Office
- Greet visitors, answer and route incoming calls, and be the friendly first point of contact for DNW.
- Manage incoming and outgoing mail and couriers.
- Order office supplies, keep shared spaces organized, and provide general administrative support.
- Assist with meeting scheduling and light office coordination.
Temporary Price Discount (TPD) Communications
- Own the field communication of Temporary Price Discounts: compile TPD details (product, discount, effective dates, banners/stores affected, and any execution notes) from sales, brand partners, and buyers.
- Send timely, clear email notifications about every TPD to all merchandisers and contractors across the eight-city field network.
- Maintain and keep current the distribution list of merchandisers and contractors so no one is missed.
- Maintain a log or calendar of active and upcoming TPDs, and follow up to confirm the field has what it needs to execute at shelf.
- Coordinate with the sales and brand-partnerships team on timing and accuracy before each notice goes out.
What You Bring:
Required:
- 1–3+ years in an accounts payable/receivable, bookkeeping, or finance-administration role.
- Solid accuracy with numbers and data entry, and comfort with accounting software, quickbooks and spreadsheets.
- Strong written communication — you can write a clear, professional email that busy field staff will read and act on.
- A warm, professional front-desk manner and strong organization; able to juggle finance tasks, reception, and communications without dropping details.
- Reliable, on-site, and comfortable being the go-to coordinator for the office.
Preferred
- Experience in food, CPG, distribution, or another inventory/logistics business.
- Familiarity with purchase orders, three-way matching, and retail/vendor billing.
- Exposure to promotional pricing, trade spend, or TPD/TPR processes.
Pay: From $45,000.00 per year
Benefits:
- Casual dress
- On-site parking
Experience:
- AR/AP: 1 year (preferred)
Work Location: In person
