We are seeking a highly organized, detail-oriented, and motivated Bookkeeper & Administrative Assistant to join our busy Notary office. The successful candidate will have strong QuickBooks Online skills combined with excellent administrative abilities and will play an important role in maintaining our monthly bookkeeping, supporting daily office operations, and ensuring client files and records are accurate and up to date.
Key Responsibilities
- Manage monthly bookkeeping and accounting entries using QuickBooks Online, including invoices, payments, deposits, expenses, and other financial transactions.
- Maintain accurate and up-to-date financial records and assist with monthly reconciliations.
- Perform accurate data entry and ensure information is recorded and filed appropriately.
- Answer and direct incoming telephone calls in a professional and courteous manner.
- Greet clients and visitors and provide excellent client service.
- Manage calendars, appointments, and scheduling.
- Maintain electronic and physical filing systems.
- Assist the Notary and office staff with administrative and clerical duties as required.
- Maintain strict confidentiality of all client, financial, and office information.
- Prepare, organize, and maintain client files and office records.
Qualifications
- Minimum 2 years of bookkeeping experience, with strong hands-on experience using QuickBooks Online.
- Excellent knowledge of QuickBooks Online and Microsoft Office, particularly Microsoft Word and Excel.
- Strong understanding of day-to-day bookkeeping processes and financial record keeping.
- Exceptional attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to prioritize competing demands and work independently in a busy, fast-paced environment.
- Ability to multitask effectively and remain focused while managing frequent interruptions.
- Professional demeanor with a strong commitment to client service.
- Previous experience in a legal, notary, accounting, or professional office environment is an asset.
- Excellent written and verbal communication skills.
What We Offer
- Full-time, permanent position
- Competitive salary based on experience and Potential benefits
- Supportive and professional work environment
- Opportunity to take on an important role within a busy and established Notary office
If you are a dependable and motivated professional with strong QuickBooks Online and bookkeeping skills, excellent attention to detail, and strong administrative abilities, we encourage you to apply. This position is available immediately, and we are looking to fill the role as soon as possible.
Pay: $20.00-$31.00 per hour
Expected hours: 37.5 per week
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Work Location: In person
