Lions Housing Centres Inc. owns and operates housing and care facilities to provide accommodations for adult citizens. We provide support that looks at the whole person, not just their mental health needs, but consider their physical, emotional, social, and spirtual wellbeing.
Position Title: Human Resources Assistant
Reports to: Human Resources Coordinator
Purpose of Position: Lions Housing Centres Inc. is seeking a detail-oriented and service-focused HR Assistant to provide administrative and operational support for the delivery of the human resources function across the organization. Working closely with the HR team and outsourced HR provider, this role will support the coordination of day-to-day HR activities, maintain accurate employee records, prepare HR documentation, and assist managers and employees with a variety of employment-related needs.
The HR Assistant will play an important role in supporting HR processes, including recruitment administration, onboarding, employee status changes, reporting, and maintaining compliance with organizational policies, collective agreements, and employment legislation. This position is ideal for someone who is highly organized, enjoys working with people, has strong attention to detail, and is comfortable managing confidential information in a fast-paced, unionized environment.
Responsibilities:
- Provide administrative support for the day-to-day operations of the Human Resources function.
- Prepare and maintain accurate employee records, HR files, and documentation.
- Prepare employment documentation and correspondence, including offer letters, employment status change forms, employee-requested letters, employment verification letters, confirmation letters, and other HR-related communications.
- Process and track employee changes, including new hires, transfers, promotions, leaves of absence, and terminations.
- Maintain internal HR trackers and ensure employee, staffing, recruitment, leave, and other HR-related information is accurate and up to date.
- Prepare, compile, and distribute HR reports and supporting documentation for internal purposes, WRHA requirements, union reporting, management review, and other organizational needs.
- Assist with maintaining HR metrics and tracking information related to staffing, turnover, attendance, leaves, recruitment, and other HR activities.
- Support recruitment activities, including posting positions, coordinating interviews, preparing recruitment documentation, and supporting onboarding activities.
- Coordinate new employee onboarding, including preparation of orientation materials, documentation collection, and system access requests.
- Maintain employee information within HR systems and ensure records are accurate and up to date.
- Support payroll and benefits administration by preparing and providing required employee information, forms, and supporting documentation.
- Assist with the administration of employee leaves, accommodations, and other employment-related processes.
- Respond to routine employee and manager inquiries regarding HR policies, procedures, and processes.
- Maintain confidentiality of employee information and ensure compliance with privacy requirements.
- Support continuous improvement of HR processes, internal trackers, templates, forms, and documentation.
Job Requirements:
- 1-3 years of experience in a Human Resources administrative or coordination role.
- Post-secondary education in Human Resources, Business Administration, or a related field.
- Previous experience working in a unionized environment would be considered an asset.
- Knowledge of basic HR practices, employment legislation, and workplace policies.
- Experience preparing documentation, reports, and correspondence.
- Strong organizational skills with excellent attention to detail and accuracy.
- Ability to manage confidential information with professionalism and discretion.
- Strong written and verbal communication skills.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Proficiency with Microsoft Office Suite and ability to learn HR systems and software.
- Strong data entry, reporting, and administrative skills.
- Ability to work independently while also collaborating effectively with internal and external stakeholders.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search) and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Benefits:
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
