Are you an energetic, friendly professional who takes initiative, solves problems independently, and thrives in a fast-paced environment? Do you have the flexibility to pivot when priorities change and the confidence to tackle a variety of tasks throughout your day?
Emmanuel at Sandhills Forest and Nature Early Learning is seeking a dependable and organized Office Assistant who will play a vital role in supporting the daily operations of our centre. This is a unique opportunity for someone who enjoys variety in their work, values teamwork, and wants to contribute to an environment where children, families, and educators can thrive.
Key Responsibilities
Administrative Support
- Answer and direct incoming phone calls and inquiries.
- Maintain accurate records and filing systems, both electronic and paper-based.
- Update and maintain children’s allergy information and related health documentation.
- Upload receipts and assist with expense tracking and record keeping.
- Support general office administration and data entry tasks.
- Draft social media posts as assigned
Inventory & Purchasing
- Monitor inventory levels of classroom, office, and facility supplies.
- Order supplies and materials as needed while maintaining budget awareness.
- Receive, organize, and distribute deliveries.
- Maintain inventory records and ensure adequate stock levels are available.
Classroom Support
- Provide classroom coverage during staff breaks, meetings, or other operational needs.
- Assist with maintaining a safe, organized, and supportive learning environment.
- Support staff and children as directed by leadership.
Facilities & Operations Support
- Perform minor building maintenance and upkeep tasks.
- Report maintenance concerns requiring specialized service.
- Assist with room setup, organization, and operational readiness.
- Support overall facility cleanliness, organization, and safety procedures.
Qualifications
Required
- Minimum Grade 12 diploma or equivalent.
- Valid Vulnerable Sector Check (VSC).
- Valid Standard First Aid and CPR-C certification.
- Minimum one year of experience in office administration, administrative support, childcare, education, or a related field.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
- Strong organizational, time management, and record-keeping skills.
- Excellent verbal and written communication skills.
- Ability to work independently while contributing positively to a collaborative team environment.
- Ability to lift and move supplies and perform light physical duties as required.
- Experience working with children or willingness to work directly with children in a childcare setting.
Preferred
- Post-secondary certificate or diploma in Office Administration, Business Administration, Early Childhood Education, or a related field.
- Experience working in a childcare, education, non-profit, or community-based environment.
- Experience managing inventory, ordering supplies, and tracking expenses.
Critical Skills and Competencies
- Commitment to supporting the mission, vision, and values of Emmanuel at Sandhills Forest and Nature Early Learning.
- Positive, collaborative, and team-oriented approach that contributes to a supportive workplace culture.
- Ability to adapt to changing priorities and support multiple operational needs throughout the day.
- Strong organizational skills, attention to detail, and ability to manage timelines, competing priorities, administrative processes, confidential information, and accurate records.
- Demonstrated initiative, problem-solving abilities, and sound judgment.
- Ability to build positive, respectful, and inclusive relationships with children, families, educators, volunteers, and community partners.
- Appreciation for nature-based and child-led learning environments.
Pay: $23.00-$24.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
Ability to commute/relocate:
- Wilmot, ON N3A 3B9: reliably commute or plan to relocate before starting work (required)
Language:
Work Location: In person
