Established in 1969, the Western Joint Electrical Training Society (WJETS) trains the electrical specialists employed by signatory contractors of IBEW Local Unions 230, 993, and 1003 across Vancouver Island, the Kootenays, Northern BC, and Yukon. Our mission is to provide continuing education and training that supports the most qualified and skilled workforce in British Columbia’s electrical industry.
Reporting to the Senior Program Coordinator and WJETS’ Executive Director, the Program Associate provides administrative, operational, and project support for WJETS’ pre-employment and upgrade training programs. This role supports program delivery, participant follow-up, project tracking, reporting, stakeholder communication, and day-to-day coordination with staff, faculty, participants, union representatives, employers, and jobsite contacts. The ideal candidate is adaptable, highly organized, quick to learn new systems and processes, and confident using business software to manage information accurately and efficiently. Workload may fluctuate with program delivery and reporting cycles, and occasional evening follow-up with apprentices by phone, text, or email may be required. Although the position may be performed remotely approximately 80% of the time, the successful applicant will be a current resident of Greater Victoria, British Columbia.
Job Requirements
· Bachelor’s degree required, with demonstrated success in administration, coordination, project support, or project management.
· 3–5 years of administrative, program, or operational support experience; familiarity with apprenticeships, skilled trades, or unionized environments is an asset.
· Superior organizational skills, sound judgment, and the ability to manage multiple shifting priorities with accuracy, efficiency, and comfort working primarily remotely.
· Demonstrated adaptability, initiative, and speed in learning new tools, workflows, databases, and processes.
· Excellent written and verbal communication skills, with the ability to communicate professionally with participants, staff, employers, and stakeholders.
· High level of empathy, service orientation, and ability to build rapport with individuals from diverse backgrounds.
· Strong analytical, critical thinking, problem-solving, interpersonal, and conflict resolution skills.
· Advanced fluency with business software, including Microsoft 365/Office Suite, Outlook, Word, Excel, PowerPoint, SharePoint, Teams, and CRM or database systems.
· Experience developing, improving, or maintaining databases, CRMs, dashboards, records systems, or automated tracking tools is highly appealing.
· Marketing, communications, social media, basic design, or promotional campaign experience is an asset.
· Strong attention to detail and commitment to accurate records, reporting, and participant information management.
· Valid driver’s licence, access to a vehicle, and the physical ability to occasionally load and deliver materials as required.
· Ability to travel within British Columbia in support of program delivery as needed, typically on an infrequent basis and up to one week at a time.
Additional Information
This is a temporary contract position working 40 hours per week until September 2027, with a strong possibility of extension. The annual salary range is $62,400–$80,080, and WJETS offers a comprehensive Health and Welfare package.
While WJETS values all applications, only shortlisted candidates will be contacted. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Pay: $62,400.00-$80,080.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
- Work from home
Education:
- Bachelor's Degree (required)
Experience:
- Project management: 3 years (required)
- administrative support: 3 years (required)
Licence/Certification:
- class 5 Driver's License (required)
Location:
Work Location: In person
