Primary Purpose of Position
The Property Manager is responsible for the overall management, operation, and strategic oversight of the owner’s private estate, with secondary oversight of leased office properties. This role ensures that residential facilities, systems, and grounds are maintained to the highest standards, vendors are effectively managed, and office properties operate smoothly. The Property Manager provides leadership, supervision, and coordination to ensure a safe, secure, and exceptional living and working environment.
Major Responsibilities of Position
- Residential Property Management (Primary)
1) Oversee the daily operations and maintenance of the residence, ensuring all facilities, utilities, and equipment function efficiently.
2) Plan, schedule, and supervise preventive maintenance, inspections, and repairs.
3) Monitor and ensure the property’s appearance, landscaping, and infrastructure consistently meet high standards.
4) Act as the primary point of contact for all residential property emergencies, coordinating timely resolution and reporting major issues to the homeowner.
5) Develop and implement long-term property maintenance plans and improvement projects.
- Office & Rental Property Oversight (Secondary)
1) Oversee coordination with property management companies for leased office spaces.
2) Ensure office facilities, equipment, and common areas are well-maintained.
3) Supervise vendor services for office-related needs, including cleaning, repairs, security, and IT support.
4) Maintain oversight of office leases, service contracts, and facility compliance.
- Vendor & Contractor Management
1) Source, manage, and evaluate external vendors and contractors for both residential and office properties.
2) Negotiate service contracts, ensuring all work meets quality, timeline, and safety standards.
3) Monitor vendor performance, resolve issues, and report major concerns to the homeowner.
- Security & Risk Management
1) Oversee residential and office security systems, access controls, and emergency protocols.
2) Conduct regular safety inspections and risk assessments, implementing corrective actions as needed.
3) Ensure compliance with safety regulations and best practices.
1) Monitor property operational and maintenance expenses, ensuring cost-effective management within approved budgets.2) Prepare detailed reports on property status, vendor performance, and maintenance activities for the homeowner.3) Advise on long-term property investments, upgrades, and improvements.
- Team Leadership & Coordination
1) Supervise and coordinate Assistant(s) or support staff, ensuring tasks are completed efficiently.
2) Provide guidance, training, and performance feedback to ensure high-quality property management services.
Required Qualifications
a) Bachelor’s degree or higher; advanced degree preferred.
b) Minimum 5 years of experience in luxury property, estate, or facility management, with proven leadership and vendor management experience.
c) Strong technical knowledge of residential building systems, maintenance scheduling, and vendor coordination.
d) Demonstrated ability to manage multiple properties, budgets, and teams effectively.
e) High sense of responsibility, professionalism, and discretion.
f) Excellent organizational, communication, and problem-solving skills.
g) Fluent in English; proficiency in other languages (e.g., Mandarin) is an asset.
h) Able to work independently, prioritize multiple priorities, and oversee complex operations efficiently.
Job Types: Full-time, Permanent
Pay: $65,000.00-$75,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Ability to commute/relocate:
- Oakville, ON: reliably commute or plan to relocate before starting work (preferred)
Education:
- Bachelor's Degree (preferred)
Language:
- write and read Mandarin fluently (required)
Location:
Work Location: In person
