JUNIOR BILLING CLERK
About us
Northland Floral Inc. (Est. 1995, Niagara Region) is an innovative leader distributing fresh flowers, plants, and arrangements across North America.
- Our Mission: To serve customers with exceptional products, personalized service, and dedicated delivery.
- Our Values: We foster a high-performance team built on open collaboration, integrity, mutual respect, empowerment, and a drive for continuous progress.
- Due to strong growth in our business and continued plans for expansion, Northland Floral is looking for a Junior Billing Clerk.
Junior Billing Clerk
The Junior Billing Clerk provides administrative and billing support for Northland Transport’s financial operations. This position is responsible for supporting accurate and timely customer billing and statements, cash receipts application, collections follow-up, accounts payable activities, vendor information updates, month-end schedule preparation (ie. revenue completeness; costing summaries, etc), account reconciliations, financial review and reporting support, and digital and physical record keeping. The role works closely with customers, vendors, internal teams, and management to deliver responsive service, maintain accurate financial records, and support compliance with company policies, accounting standards, and internal controls.
Responsibilities
- Maintain accurate financial and administrative records by following established procedures and supporting the integrity, completeness, and reliability of financial data.
- Prepare, review, and process customer invoices (incl NLF, WVF, Brokered Loads, etc), billing documentation, and statements accurately and in accordance with customer agreements and company policies.
- Monitor accounts receivable aging, follow up on outstanding invoices, respond to customer billing inquiries, and escalate delinquent or unresolved accounts as required.
- Receive, record, and apply customer payments, including EFT and credit card payments, ensuring cash receipts are accurately posted to QuickBooks, Rose Rocket, and related systems.
- Investigate and resolve unapplied payments, unidentified receipts, billing discrepancies, and customer account issues in a timely and professional manner.
- Review, verify, code, and process vendor invoices, including matching invoices to loads and preparing approved invoices for payment processing.
- Prepare EFT payment batches and support timely payment of approved vendor obligations while maintaining supporting documentation and vendor records.
- Maintain vendor master files, reconcile vendor statements, investigate discrepancies, and respond to vendor inquiries regarding invoice status, payments, and account reconciliations.
- Respond to driver inquiries, maintain driver pay spreadsheet files, support DriverBill submission requirements, and coordinate information needed for driver pay reporting.
- Respond to proof-of-delivery requests (POD), send PODs to customers, and address related follow-up requests as needed.
- Coordinate financial and operational reporting requirements, including revenue, driver pay, accounts receivable, accounts payable, supplier costing, and month-end support schedules.
- Assist the Accounting Analyst with expense analysis, revenue completeness reviews, transaction support, account reconciliations, and other month-end or reporting activities.
- Support management and external accountant inquiries on an ad hoc and annual basis by gathering documentation, preparing information, and assisting with financial review requirements.
- Participate in other financial, administrative, and ad hoc projects as assigned by the VP of Finance.
Qualifications
- Bachelor's/College degree or diploma in Accounting, Finance, or related field.
- CPA designation or progression toward CPA certification considered an asset
- Strong understanding of accounts receivable, accounts payable, revenue recognition, and costing principles
- Minimum of 2 - 5 years of relevant accounting and/or finance experience
- Proficiency in computer/accounting software(s), including data entry and Microsoft applications
- Strong time management, planning and organizing skills
- Self-motivation, high attention to detail and a strong work ethic with an ability to work both independently and as part of a team
- Excellent communication (oral, written) and stakeholder relationship management skills
This posting is for an existing vacancy.
Salary: $50 - $55k
Job Types: Full-time, Permanent
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Vision care
Work Location: In person
