Date Posted: September 1st, 2026
Position Title: Assistant, Human Resources
Location: 10-620 Royal Ave, New Westminster, BC
Term: Full-Time, Permanent
Hours: 35 hours per week
Start Date: As soon as possible
Salary: $54,000-$56,300 annually
Reports To: Director, Talent Acquisition
Benefits:
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Competitive vacation and paid sick time
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Access to YMCA gym facilities at locations where we maintain physical sites + Y@Home
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Generous employer-matched pension plan**
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Eligibility for Extended Medical and Dental Benefits**
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Training and Professional Development Opportunities
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Extensive Employee assistance program
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Reduced childcare rates and priority placement for YMCA Staff
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Be part of a charitable organization that positively impacts the community
**Some benefits may vary based on employment terms
Nature & Scope
Reporting to the Director, Talent Acquisition, the HR Administrative Assistant is responsible for providing comprehensive administrative support throughout the high-volume recruitment cycle. Responsibilities include coordinating reference and background checks, maintaining employee files, generating offer letters, and facilitating HRIS onboarding activities. The role works collaboratively with Talent Acquisition Specialists and cross-functional teams, including Payroll, Compliance, Learning and Development, and Health & Safety, to ensure seamless hiring and onboarding experience.
Major Responsibilities- in this position, you will:
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Electronic filing of a high volume of various documents into employee files and ADP
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Answer and respond to general HR inquiries, primarily through the HR email inbox, by providing information, researching and sourcing answers as needed, and directing inquiries to the appropriate team members when required.
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Maintain accurate, secure, and confidential employee personnel files and records.
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Conduct reference checks for prospective candidates and document findings appropriately.
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Coordinate the completion of pre-employment and onboarding documentation, following up with candidates as needed to ensure timely submission.
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Enter candidate information into ADP and initiate onboarding and hiring processes.
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Process employment verification requests and prepare employment confirmation letters.
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Complete and process BC Provincial Nominee Program (BC PNP) employment-related documentation, ensuring accuracy and compliance with program requirements.
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Submit Criminal Record Check applications through the Ministry of Justice online portal and track completion status.
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Enroll new hires in required online Learning Lab courses and provide support with access and troubleshooting.
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Support recruitment initiatives by posting and promoting job opportunities on external job boards and other recruitment platforms.
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Communicate with candidates to conduct initial screening activities and coordinate interviews with hiring teams.
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Deliver exceptional customer service to candidates, employees, and internal and external stakeholders through professional, timely, and responsive communication.
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Ensure compliance with organizational policies and procedures, collective agreements, and all applicable federal and provincial legislation.
Qualification-you bring:
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High School diploma required- preferred post-secondary education
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1-2 years administrative experience in an office setting preferred
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Excellent oral and written communication skills
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Strong organizational and interpersonal skills
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Ability to work independently and collaboratively with a large fast paced team environment.
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Attention to detail
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Excellent computer skills, including ability to use Microsoft Word/Excel/PowerPoint, Outlook, and related products (eg: SharePoint, Calendar), internet
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Experience/knowledge in principles of human resources as an asset
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Recruitment/Human Resources experience an asset
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Successful candidate will be required to provide 3 satisfactory references
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Successful candidates will be required to provide a current and satisfactory Criminal Record check with a Vulnerable sector search issued no later than six (6) months preceding the start date.
About YMCA BC:
By igniting belonging and championing health equity, YMCA BC strengthens the foundations of community. With over 3,000 employees and volunteers, YMCA BC serves 150,000 individuals of all ages, backgrounds and abilities across hundreds of service locations, from the Sunshine Coast to Fort St. John.
As a charity, YMCA BC promotes equitable access to healthier outcomes by providing vital programs and services to help address many of our communities' most pressing social issues, including health and wellness, affordable child care and camps, mental health, employment services and community health.
We believe there is potential inside all of us and envision vibrant, healthy and inclusive communities for all.
YMCA BC is firmly committed to equity, diversity, inclusion, and belonging (EDIB). By taking an intersectional approach to our programs and services, the YMCA is committed to creating spaces and experiences where everyone feels safe, welcome, and like they belong. Learn more at bc.ymca.ca.
Application Process-ready to make a difference?
We invite you to apply today and find your WHY!
Internal Applicants: Please apply online to this position through the ADP Workforce Now Career Centre. (Myself/Talent/Career Centre)
Application Deadline: September 10th 2026
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Please include any and all relevant certifications in your online application.
You will receive an automated notification to confirm receipt of your application.
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If short-listed for a position: We will contact, you to move forward to the next step.
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If not selected for a specific posting: Continue applying for future positions matching your qualifications and interests.
Note: Depending on the role, we may need to provide preference to internal applicants first. We treat each competition independently and encourage you to keep applying should your experience and qualification be a match for the role.
Does this role sound like a great fit, but you don’t meet every requirement? At YMCA BC, we understand that qualifications and experiences vary. If this opportunity interests you, we encourage you to apply—even if your background doesn’t perfectly match every qualification.
YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our People Services department.
Thank you for your interest and application.
