About the Role
We are seeking a highly organized, dependable, and proactive Personal & Business Assistant to provide administrative, scheduling, communication, expense tracking, record-keeping, and personal assistance support to a busy professional.
This hybrid role combines in-office and remote responsibilities and is ideal for an individual who enjoys helping others stay organized, productive, and on schedule.
Work Structure
This role includes approximately two in-office visits per week and ongoing remote support. The successful candidate will monitor communications, manage schedules, coordinate appointments, maintain records, and assist with day-to-day administrative matters.
Key Responsibilities
- Maintain and coordinate personal and business calendars
- Monitor Gmail inboxes and perform email triage
- Respond to routine inquiries and scheduling requests
- Coordinate meetings, appointments, reservations, and reminders
- Track expenses and maintain organized spreadsheet records
- Organize electronic records, files, and documents
- Assist with travel arrangements and itineraries
- Conduct light research and information gathering
- Run occasional personal errands
- Assist with special projects and administrative initiatives
Required Skills & Qualifications
- Strong proficiency with Gmail, Google Calendar, Google Sheets, Google Docs, and Google Drive, Microsoft Outlook
- Excellent written and verbal communication skills
- Strong organizational, administrative, and record-keeping abilities
- High level of accuracy and attention to detail
- Ability to work independently and manage competing priorities
- Professionalism, discretion, and sound judgment
- Previous administrative, office support, personal assistant, or coordination experience is an asset
Additional Assets
- Previous administrative, office support, personal assistant, or coordinator experience.
- Experience with bookkeeping, expense tracking, or record-keeping.
- Experience supporting busy professionals or small business owners.
- Additional language skills are considered an asset. Mandarin, Cantonese, and/or Filipino (Tagalog) language skills would be beneficial.
- Must possess a valid BC Class 5 Driver's Licence and have access to reliable transportation.
Confidentiality & Trust
This position involves access to sensitive personal, financial, scheduling, and business information. The successful candidate must demonstrate the highest level of integrity, discretion, and professionalism.
As a condition of engagement, the successful candidate will be required to sign a Confidentiality, Privacy & Non-Disclosure Agreement and comply with all privacy and information security requirements.
Independent Contractor Arrangement
This role is structured as an independent contractor engagement. The successful candidate will submit monthly invoices for services rendered and will be responsible for their own taxes, remittances, and statutory obligations.
We welcome applications from individuals with diverse backgrounds and experiences, including:
- Stay-at-home parents returning to the workforce
- Recently retired professionals seeking a flexible and rewarding part-time opportunity
- Experienced administrative professionals looking for a hybrid work arrangement
- Office administrators, coordinators, and personal assistants seeking greater flexibility
- Organized, dependable individuals who enjoy helping others stay productive and well organized
While previous administrative experience is considered an asset, we are primarily seeking someone who is trustworthy, proactive, organized, and committed to providing exceptional support.
Application Process
Qualified candidates are invited to submit a resume and a brief cover letter outlining relevant experience. Reference checks will be required, and a criminal record check may be requested due to the confidential nature of the role.
Job Type: Permanent
Pay: $20.00-$25.00 per hour
Benefits:
Work Location: Hybrid remote in Greater Vancouver A, BC
