Job Overview
We are seeking a professional and organized Receptionist to join our team. This role is vital in providing exceptional customer service, managing front desk operations, and supporting administrative functions within our office environment. The ideal candidate will possess strong communication skills, proficiency in office software, and experience handling multi-line phone systems. This position offers an opportunity to work in a dynamic setting where organizational skills and attention to detail are highly valued.
Duties
- Greet visitors and clients with professionalism and courtesy, ensuring a positive first impression
- Manage multi-line phone systems, directing calls accurately and efficiently
- Schedule appointments, coordinate meetings, and maintain calendars using Microsoft Office and Google Workspace tools
- Perform data entry tasks with accuracy, including updating client records and maintaining filing systems
- Handle incoming and outgoing correspondence, including emails and postal mail
- Support administrative tasks such as filing, photocopying, and proofreading documents
- Assist with basic bookkeeping functions using QuickBooks or similar software when necessary
- Provide customer support by addressing inquiries promptly and professionally
- Maintain a clean and organized front desk area to promote a welcoming environment
- Support other office functions as needed to ensure smooth daily operations
Requirements
- Proven clerical or administrative experience, preferably in a medical or dental office setting
- Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry applications
- Experience with QuickBooks or bookkeeping is a plus
- Excellent phone etiquette and customer service skills for front desk interactions
- Organizational skills with the ability to multitask effectively in a fast-paced environment
- Attention to detail for proofreading, filing, and managing documentation accurately
- Ability to handle multi-line phone systems efficiently and professionally
- Prior experience in medical or dental office environments is desirable but not mandatory
- High school diploma or equivalent required; additional administrative training or certification is advantageous
Pay: $15.50-$17.00 per hour
Work Location: In person
