Job Summary
OL PLAZAS is a real estate investment, development and property management company seeking a full-time Property Accounting Coordinator to support the accounting and administrative functions of our retail commercial plaza portfolio.
This role primarily focuses on property-related accounting, including rent tracking, tenant accounts, accounts receivable and accounts payable, reconciliations, reporting, and maintaining accurate records. The position also includes general administrative and property management support, with regular communication with tenants, vendors, contractors, and internal team members.
The ideal candidate is detail-oriented, organized, comfortable working with numbers and spreadsheets, and has experience in accounting, bookkeeping, administration, or property management. Previous experience with retail commercial plazas or commercial property management would be considered an asset.
This is an in-person role based at our Hurontario & Matheson office in Mississauga, with occasional work from our Hurontario & Dundas location. The position reports to the Director of Operations.
Key Duties and Responsibilities
- Support day-to-day property accounting functions for the company’s retail commercial plaza portfolio
- Track rent payments, tenant accounts, arrears, and outstanding balances
- Assist with accounts receivable, accounts payable, invoice tracking, and payment follow-up
- Maintain tenant ledgers, rent schedules, payment records, and related accounting documents
- Support CAM, property tax, utilities, TMI, and other tenant charge reconciliations
- Prepare spreadsheets, reports, summaries, and account updates for management review
- Assist with tenant account questions, billing inquiries, and documentation requests
- Maintain organized lease files, tenant records, invoices, vendor files, and property documents
- Communicate with tenants, vendors, contractors, accountants, and internal team members as needed
- Support general property management administration, including notices, correspondence, filing, and follow-up
- Assist with coordinating property-related tasks, maintenance follow-up, and operational updates where required
- Provide administrative support to the Director of Operations and the management team
- Complete other accounting, administrative, and property management tasks as assigned
Qualifications
- Diploma or degree in Accounting, Finance, Business Administration, Real Estate, or a related field
- Accounting designation, bookkeeping certification, or progress toward CPA is considered an asset
- Minimum 3-5 years of experience in property accounting, bookkeeping, commercial real estate operations, or a related role
- Previous experience with retail plazas or commercial retail property management is considered an asset
- Strong experience with TMI, CAM, property tax reconciliations, tenant account reconciliations, and recoveries
- Solid understanding of rent rolls, lease-related accounting, HST, additional rent, tenant charges, and commercial lease administration
- Experience with bank reconciliations, accounts receivable, accounts payable, invoice tracking, and month-end reporting
- Strong Excel skills, including comfort working with spreadsheets, formulas, rent rolls, reconciliations, and financial reports
- Experience using accounting software such as QuickBooks, Sage, Yardi, MRI, Buildium, or similar accounting/property management software is considered an asset
- Proficiency with Microsoft Office, including Excel, Outlook, Word, and Teams
- Ability to maintain accurate records, organize tenant files, track payments, and follow up on outstanding items
- Excellent attention to detail, follow-through, communication, and organizational skills
- A proactive, hands-on attitude with the ability to manage competing priorities in a small office environment
Pay: $55,000.00-$65,000.00 per year
Benefits:
Work Location: In person
