Job #312 Finance Officer - Accounts Payables
Location: Thunder Bay Office (Onsite)
Department: Finance
Type of Role: Full-Time
The Finance Officer – Accounts Payable plays a critical role in maintaining the financial integrity of the organization by ensuring timely, accurate, and compliant processing of all payables. This position supports a nonprofit with an annual operating budget exceeding $25 million and is responsible for managing vendor relationships, processing payments, reconciling accounts, and supporting audit and compliance functions. The role requires a high level of attention to detail, discretion, and commitment to the organization’s mission and financial stewardship.
Responsibilities:
- Process and record all vendor invoices, staff reimbursements, and payment requests in accordance with internal policies and funder requirements.
- Ensure proper coding of expenses to appropriate programs, grants, and cost centers.
- Maintain accurate and up-to-date vendor records, including banking details.
- Monitor payment schedules and ensure timely disbursement via checks, ACH, or wire transfers.
- Verify documentation for completeness, accuracy, and authorization prior to payment.
- Ensure compliance with nonprofit accounting standards, funder restrictions, and CRA regulations.
- Support internal control procedures, including segregation of duties and approval workflows.
- Assist with preparation of documentation for audits and financial reviews.
- Reconcile accounts payable ledger to general ledger monthly
- Prepare aging reports and assist with cash flow forecasting.
- Support month-end and year-end close processes by providing accurate payable data
- Serve as primary contact for vendor inquiries and payment status updates.
- Resolve discrepancies and disputes with vendors professionally and promptly.
- Collaborate with program and administrative staff to ensure proper documentation and budget alignment.
- Maintain and improve accounts payable systems and workflows.
- Assist with implementation of automation tools and digital invoice processing
- Ensure data integrity and security within financial systems.
Position Requirements:
- Completion of an accounting diploma (or equivalent) or pursuing a professional accounting designation.
- Minimum 5 years of experience in nonprofit financial management
- Strong knowledge of accounting software (Adagio, PayDirt, Sage Intacct)
- Experience in all aspect of non-profit accounting (accounts receivable, accounts payable, Payroll, General Ledger and Financial Statements) required.
- Experience with federal and provincial funding agreements
- Experience with accrual accounting, internal controls and budget management.
- General ability to read, understand and interpret financial documents and communications.
- Understanding of Indigenous history, traditions, and beliefs with the ability to implement cultural values and practices within the delivery of services; Ability to speak one of the Indigenous dialects is an asset.
- Familiarity of Indigenous communities and organizations; experience working for an Indigenous organization.
- Strong computer skills including operation of accounting, spreadsheet, word processing email and other office productivity applications
- Familiarity with managing budgets of $10M+ (experience with $25M+ preferred).
- Strong knowledge of nonprofit accounting principles and funder compliance.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines.
Note: Flexibility is key at IFNA. You may occasionally cover tasks outside your role, ensuring comprehensive support for our organization's mission.
Why Join IFNA? If you're ready to contribute to our organization and make a meaningful difference, apply now to join our team. We welcome individuals who are committed to supporting the well-being of our communities.
We offer a full benefits package for full-time positions including health, dental, life insurance, short- and long-term disability, pension and vacation starting at 3 weeks.
Salary Range: $54,529 – $66,646/ annually
Schedule: Regular hours from Monday to Friday with weekends, overtime and on-call availability.
Submit your resume and cover letter outlining your relevant experience and why you are the ideal candidate for this position to [email protected] identifying Job #312. We look forward to welcoming you to our team!
Deadline: Position will be open until filled.
Please note that only candidates under consideration will be contacted.
We value diversity and encourage individuals from Indigenous backgrounds to self-declare, as preference may be given to candidates with such backgrounds in line with our commitment to inclusivity and community representation.
IFNA encourages any applicant with accessibility considerations to come forward throughout the recruiting processes.
Job Type: Full-time
Pay: $54,529.00-$66,646.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
Work Location: In person
