Overview
We are seeking a highly organized and proactive Office Coordinator to join our team. The ideal candidate will possess strong administrative, clerical, and team management skills to ensure smooth office operations. This role involves overseeing front desk activities, managing vendor relationships, and supporting various administrative functions to promote efficiency and professionalism within the organization. Prior experience with office management tools such as QuickBooks is preferred. The Office Coordinator will play a key role in maintaining a well-organized, productive work environment and supporting the overall success of the team.
Responsibilities
- Supervise daily office operations, including front desk management and administrative support
- Handle multi-line phone systems with professional phone etiquette
- Manage bookkeeping tasks using QuickBooks, including invoicing and expense tracking
- Oversee human resources functions such as onboarding, training & development, and employee records management
- Maintain organized filing systems for documents, contracts, and reports
- Manage vendor relationships and oversee procurement processes
- Support team management by scheduling meetings, preparing agendas, and facilitating communication among staff
- Ensure office supplies are stocked and equipment is maintained
- Provide excellent customer service to visitors and clients at the front desk
- Support projects and improve processes across the business
Experience
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Prior office experience with a focus on administrative support or clerical duties
- Supervising experience is highly desirable for team oversight responsibilities
- Proficiency in QuickBooks for bookkeeping
- Experience managing front desk operations and multi-line phone systems
- Strong organizational skills with attention to detail in filing, vendor management, and recordkeeping
- Excellent communication skills both verbal and written to facilitate effective team collaboration
- Demonstrated ability to manage team members or supervise staff is a plus
- Enjoy building systems and finding better ways of doing things
Bonus experience
- Inventory, logistics, purchasing, or manufacturing environments
- ERP, bookkeeping, or business software experience
Pay: $65,000.00-$75,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
Location:
- Campbell River, BC (required)
Work Location: In person
