Company Overview
Ottawa Laser Clinic is an established, award winning, medical-esthetics clinic providing laser, skincare, injectable and advanced aesthetic treatments. We are proud of our long-standing reputation in the Ottawa community and the supportive, professional team we have built.
The ideal candidate will be an experienced manager who is approachable, level-headed and comfortable taking ownership of daily operations. We are looking for someone who can confidently lead and support our team while maintaining the warm, client-focused environment that is central to OLC.
Job Summary
Clinic Office Manager – Maternity Leave Contract
Full-time, on-site contract
Annual salary: $50,000–$60,000, depending on experience
Anticipated start date: Late September 2026
Contract length: Approximately 18 months, with the potential to extend
Ottawa Laser Clinic is looking for an experienced and highly organized Office Manager to join our team for an approximately 18-month maternity leave contract, with the potential to extend.
The successful candidate will begin in late September 2026, allowing for a comprehensive training and transition period with our current Office Manager before her maternity leave begins.
This is a key leadership position responsible for supporting the day-to-day operations of our busy clinic. Reporting directly to the owners, the Office Manager will help ensure the clinic runs smoothly, our team remains well supported, and our clients continue to receive the high level of service they have come to expect from OLC.
Key Responsibilities
- Oversee the day-to-day operations of the clinic
- Coordinate and manage staff schedules
- Support staff organization, communication and daily workflow
- Provide light reception coverage when required
- Manage clinic inventory and product ordering
- Maintain relationships with suppliers and vendors
- Assist with accounts payable and accounts receivable
- Work alongside a senior team member on select bookkeeping responsibilities
- Monitor clinic supplies and anticipate operational needs
- Help maintain a professional, organized and welcoming environment
- Address day-to-day operational issues as they arise
- Support the owners with administrative and clinic-management responsibilities
Qualifications
- Ideally 5–10 years of management or office-management experience
- Previous experience in the esthetics, medical-esthetics, wellness or clinical industry is strongly preferred
- Strong leadership, organizational and time-management skills
- Experience managing staff schedules and coordinating a busy workplace
- Familiarity with inventory management, ordering and vendor relationships
- Experience with accounts payable, accounts receivable or general bookkeeping support
- Strong communication and interpersonal skills
- Ability to handle sensitive employee, client and business information professionally
- Comfortable balancing multiple priorities in a fast-paced environment
- Dependable, proactive and confident working both independently and as part of a team
- Strong computer and general administrative skills
Schedule and Compensation
- Full-time, primarily Monday through Friday
- Predominantly daytime hours
- Some evening and Saturday availability will be required
- This is an on-site position
- Annual salary of $50,000–$60,000, depending on experience
- Robust Benefit Package included
- Approximately 18-month contract, with the potential to extend
- Anticipated start date of late September 2026
How to Apply
Please submit your résumé along with a brief introduction outlining your management experience and any relevant experience in the esthetics, medical-esthetics, wellness or clinical industry.
References will be required from candidates who progress through the hiring process.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Store discount
- Wellness program
Application question(s):
- Have you worked in the esthetics industry previously?
Experience:
- Office management: 3 years (preferred)
Work Location: In person
