Responsibilities
Office Administration
- Manage incoming calls, emails, and correspondence
- Maintain company filing systems and project documentation
- Coordinate meetings, schedules, and travel arrangements
- Prepare contracts, change orders, subcontracts, and project documentation
- Track insurance certificates, licenses, and company registrations
- Maintain company policies, forms, and SOP documentation
Bookkeeping & Financial Administration
- Process accounts payable and accounts receivable
- Prepare and issue customer invoices
- Track collections and outstanding receivables
- Assist with monthly financial reporting
- Maintain job costing records and project budgets
- Prepare documentation for accountants and year-end reporting
- GST/PST filing support
- Experience with QuickBooks preferred
Payroll & Human Resources
- Process and verify payroll through Payworks
- Maintain employee files and HR records
- Coordinate employee onboarding and offboarding
- Manage benefit enrollments and employee documentation
- Track vacation, sick time, certifications, and training requirements
- Assist with recruitment, interviews, and hiring
- Coordinate performance reviews and employee development initiatives
- Support workplace policies and disciplinary documentation
Safety & Compliance
- Maintain safety documentation
- Track certifications, tickets, and training expiries
- Assist with incident reporting and record keeping
- Ensure employee records remain compliant with Manitoba regulations
Qualifications
- Minimum 3 years of office administration experience
- Experience in bookkeeping or accounting administration
- Experience with payroll processing
- HR experience considered a strong asset
- Construction industry experience preferred
- Proficiency with Microsoft Office Suite
- Experience with QuickBooks and Payworks is an asset
- Strong organizational and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Ability to handle confidential information with discretion
Pay: $28.00-$40.00 per hour
Benefits:
- Dental care
- Extended health care
- Vision care
- Work from home
Education:
- Secondary School (preferred)
Language:
Licence/Certification:
- Driving Licence (required)
Location:
Work Location: Hybrid remote in Winnipeg, MB (Winnipeg Region)
